BOARD OF COUNTY COMMISSIONERS

SEMINOLE COUNTY, FLORIDA

September 28, 2021

The following is a non-verbatim transcript of the BOARD OF COUNTY COMMISSIONERS MEETING OF SEMINOLE COUNTY, FLORIDA, held at 9:30 a.m., on Tuesday, September 28, 2021, in Room 1028 of the SEMINOLE COUNTY SERVICES BUILDING at SANFORD, FLORIDA, the usual place of meeting of said Board.

Present:

Chairman Lee Constantine (District 3)

Vice Chairman Amy Lockhart (District 4)

Commissioner Robert Dallari (District 1)

Commissioner Jay Zembower (District 2)

Commissioner Andria Herr (District 5)

County Manager Nicole Guillet

County Attorney Bryant Applegate

Clerk of Court and Comptroller Grant Maloy

Deputy Clerks Chariti Colon and Kyla Farrell

OPENING CEREMONIES

Dr. Walt Person, Sanford Church of Christ, gave the invocation. Firefighter Victor Gayton led the Pledge of Allegiance.

AWARDS AND PRESENTATIONS

Agenda Item #1 – 2021-2928

Motion by Commissioner Lockhart, seconded by Commissioner Dallari, to adopt appropriate Resolution #2021-R-139 recognizing Private First Class Mary Ingrassia, United States Army, as Seminole County’s September Veteran of the Month.

Districts 1, 2, 3, 4, and 5 voted AYE.

Agenda Item #2 – 2021-2936

Motion by Commissioner Dallari, seconded by Commissioner Lockhart, to adopt a Proclamation proclaiming the Month of September as Hunger Action Month in Seminole County, Florida.

Districts 1, 2, 3, 4, and 5 voted AYE.

Agenda Item #3 – 2021-2933

Motion by Commissioner Herr, seconded by Commissioner Lockhart, to adopt a Proclamation proclaiming October 3rd – 9th, 2021, as Fire Prevention Week in Seminole County.

Districts 1, 2, 3, 4, and 5 voted AYE.

Agenda Item #4 – 2021-2937

The Employee Spotlight video featuring Victor Gaytan, Seminole County Fire Department, was presented.

Motion by Commissioner Zembower, seconded by Commissioner Dallari, to adopt appropriate Resolution #2021-R-140 recognizing Seminole County Fire Department Fire Fighter Victor Gaytan as a U.S. Army Bronze Star Medal Recipient.

Districts 1, 2, 3, 4, and 5 voted AYE.

CONSENT AGENDA

Commissioner Herr requested Item #5, employee benefit plan contracts and renewals, be pulled for separate discussion. Commissioner Dallari requested Item #11, BAR #21-093, and Item #13, Amendment #3 to IFB-603258-18, be pulled for separate discussion.

With regard to public participation, no one spoke in regard to the Consent Agenda; and public input was closed.

Motion by Commissioner Zembower, seconded by Commissioner Lockhart, to approve the following:

County Manager’s Office

Human Resources

5. Pulled for separate discussion.

Telecommunications

24. Consent Agenda Item number not sequential - Approve and authorize the Chairman to executive the Non-Exclusive Communications Tower and Site Lease Agreement with New Cingular Wireless PCS, LLC (AT&T) for use of Geneva tower space. (2021-2952)

Tourism Development

6. Approve and authorize the Chairman to execute a fourth quarter Sports Tourism Tax Funding Agreement with Perfect Game USA, Inc., in the amount of $81,328.20 for the six (6) baseball events scheduled to take place at the Boombah Sports Complex October 1 - December 21, 2021, which are projected to generate 6,524 Seminole County hotel room nights and $4.7 million in economic impact. (2021-2929)

Community Services

Community Development

7. Approve and accept the Neighborhood Stabilization Program Snapshot/Report, pursuant to Seminole County Resolution #2013-R-61, and the HOME Program Activity Report, pursuant to Seminole County Resolution #2015-R-51 for the month of August 2021. (2021-2904)

Development Services

Planning and Development

8. Approve the plat for the Preserve at Riverbend subdivision containing forty-three (43) lots on 14.74 acres zoned PD (Planned Development), located on the east side of Cameron Avenue, ½ mile north of E. S.R. 46; Forestar Real Estate Group, Applicant. (2021-2932)

Fire Department

Business Office

25. Consent Agenda Item number not sequential - Approve and authorize the Chairman to execute the negotiated Collective Bargaining Agreement between Seminole County and Seminole County Professional Firefighters Association, IAFF Local 3254 - A Unit. (2021-2961)

Leisure Services

Library Services

26. Consent Agenda Item number not sequential - Approve and authorize the Chairman to execute an Agreement for Services with Fred R. Wilson Memorial Law Library Board of Trustees. (2021-2962)

Public Works

Engineering

9. Approve and authorize the Chairman to execute a Purchase Agreement in the amount of $4,200.00 between John J. Dee (owner) and Seminole County for property interests necessary for the construction and maintenance of a sidewalk along a portion of Longwood Hills Road. (2021-2920)

Resource Management

Budget

10. Approve and authorize the Chairman to execute appropriate Resolution #2021-R-141 implementing Budget Amendment Request (BAR) #21-069 in the amount of $6,430,870.45 to establish revenue and expenditure budgets in the General Fund, Federal CARES Act Fund, and BCC Projects Fund to match budget to the approved Seminole County COVID-19 CARES Spending Plan. (2021-2931)

Solid Waste Management

11. Pulled for separate discussion.

Purchasing and Contracts

12. Award three (3) MSAs for RFP-3750-21/TAD – SCADA Asset Renewal – Rehabilitation, and Replacement Services, to Revere Control Systems, Birmingham, AL; McKim & Creed, Inc., Clearwater; and Star Controls, Coral Springs; and authorize the Purchasing and Contracts Division to execute the agreements. (2021-2916)

13. Approve Amendment #3 to IFB-603258-18/LNF – Sodium Hypochlorite – with Allied Universal Corp., Miami; and authorize the Purchasing and Contracts Division to execute the amendment. (2021-2924)

14. Approve the Unilateral Termination of IFB-603941-20/TLR – Term Contract for Showcase Trails Landscape Maintenance – with Crew Labor Maintenance Management Group, LLC, and award to AmeriScapes Landscape Management Services, LLC, Orlando. (2021-2910)

15. Pulled for separate discussion.

16. Award CC-3809-21/GCM – Northwestern Avenue Bridge Replacement – to Southland Construction, Inc., Apopka, in the amount of $2,388,888.01; authorize the Purchasing and Contracts Division to execute the Agreement; and approve and authorize the Chairman to execute appropriate Resolution #2021-R-143 implementing Budget Amendment Request (BAR) #21-092 in the amount of $809,952.00 from 2014 Infrastructure Sales Tax Fund Reserves. (2021-2906)

23. Consent Agenda Item number not sequential - Award IFB-604120-21/CAR – Term Contract for Landfill Heavy Equipment Rental – to Alta Construction Equipment Florida, Tampa; National Equipment Dealers, Charlotte, NC; Synergy Rents, LLC, Valrico; and Trekker Tractor, LLC., Hialeah Gardens; and authorize the Purchasing and Contracts Division to execute the agreements. (2021-2863)

Districts 1, 2, 3, 4, and 5 voted AYE.

Consent Agenda Item #5 – 2021-2938

Employee Benefit Plan Contracts and Renewals

Commissioner Herr stated the September 24, 2021, letter from SunLife (included in the agenda memorandum) clarifies the issue she brought to staff's attention during briefings. However, it says "SunLife agrees to provide a 12/24 Claims Basis and make a filing with Florida Insurance Department for eligible expenses incurred from 1/1/2010 through 12/31/2021 and paid between 1/1/2023 to 12/31/2023." She requested confirmation that the policy year is 2022. Andrew Fox, McGriff Insurance Services, responded that was correct, and it's for the runout for the current policy which would cover 2022. Commissioner Herr responded they are buying a policy that covers for 2022 with a runout attached to that. She thinks it can be approved today, but they have to take this letter away and get it clarified. The policy is for 2022. Chairman Constantine confirmed with Christina Brandolini, Human Resources Chief Administrator, she agreed with what Commissioner Herr is saying. Ms. Brandolini added they will get clarification for the plan year.

Chairman Constantine confirmed with Ms. Brandolini this new carrier for the stop loss will be a 33% reduction in savings from the current carrier, and on the Reliant Standard Life Insurance, they are looking at a $35,000 savings. The Chairman stated they are also doing what staff has requested which is to allow them to change the timing of the payroll dedication so they are paying when they're doing it and not in advance. Ms. Brandoini explained they are recommending that the employee-paid premiums will be paid the month that they are actually getting their benefit, which means in December there will be no premium deductions. They will start paying again in January for their January benefits. Commissioner Herr clarified the savings is on the stop loss policy only and not the overall premium. It is often the case that in a first-year stop-loss case you see a significant savings, and then you see it come back around in Year 2 and 3.

Motion by Commissioner Herr, seconded by Commissioner Zembower, to approve the following employee benefit plan contracts and renewals and authorize the County Manager to execute any required documents: HealthEquity, Health Savings Account (HSA); SunLife, Reinsurance/Stop-Loss with clarification for the plan year; Lincoln Financial, Dental; Reliance Standard Life Insurance, Life Insurance, Short-Term and Long-Term Disability; Allstate, Cancer & Specified; and Aetna, Critical Illness; and approval to change the timing of payroll deductions for employee premiums.

Commissioner Dallari confirmed with Commissioner Herr the motion is to adopt the plan with the corrections that she noted.

Districts 1, 2, 3, 4, and 5 voted AYE.

Consent Agenda Item #11 – 2021-2923

BAR #21-093, Solid Waste Heavy Equipment Purchase

Commissioner Dallari stated he does not have an issue spending $5 million on equipment. He has an issue because they are supposed to be getting a master plan on solid waste. He doesn't want to develop a master plan around expenditures. He wants to develop a master plan that the expenditures are in. He believes this is the wrong way to do it. He wants to make sure whatever the master plan is, they are spending the citizens' money most effectively accounting for potential rate increases, potential new equipment. It's hard to spend $5 million without understanding what is going to be happening in the future without having a master plan.

Terry McCue, Environmental Services Director, explained they are at the end of the lease term of equipment from Caterpillar. Routinely every four years or so, they enter in a new agreement by either leasing or purchasing. The master plan team, along with staff, surveyed operations, watched the equipment being used, and determined that some of the equipment is undersized for the current needs. That conclusion was backed up through site visits throughout the state. Once they identify the type of equipment needed, they then go on to what is the lowest cost alternative to obtain this equipment. They worked with Resource Management to do a net present value analysis, which determined that purchasing this necessary equipment saves the citizens a little over $500,000. Stated differently from the master plan that is forthcoming, the decision that is before the Board today is to spend $5 million today to purchase equipment or to spend $5.5 million to lease similar equipment over the same time frame. The delta between these two options leans towards not just the plus $500,000 that is a benefit to the citizens by purchasing, but it also has only positive ramifications on long-term plans.

Commissioner Zembower stated he was looking for a cost matrix. He hasn't seen any cost of ownership per hour on the equipment over the five-year time frame. Mr. McCue responded for this current Caterpillar lease, maintenance costs that the County experienced were much higher than anticipated. Whether the County didn't understand the terms of the lease when it was signed, they experienced more costs from Caterpillar for repairs than originally thought. Commissioner Zembower inquired what has been done moving forward with what is before them today. Mr. McCue explained moving forward today, they have included TM&R as part of the purchase agreement. The various manufacturers will be responsible for all the maintenance other than oil changes.

Commissioner Herr inquired if they are working under a current master plan, and Mr. McCue responded the Solid Waste Division has never done a master plan so this will be the first, which will be completed by the end of the calendar year. The Commissioner confirmed with Mr. McCue that the situation today needs to be resolved before the anticipated master plan. She asked Mr. McCue if he thinks there is anything that would come out in the master plan that would change the decision being made today, and Mr. McCue responded he did not. Ms. Guillet clarified the lease on this equipment expires October 29th and that is why it's a time situation.

Motion by Commissioner Herr, seconded by Commissioner Lockhart, to approve and authorize the Chairman to execute appropriate Resolution #2021-R-142 implementing Budget Amendment Request (BAR) #21-093 through the Solid Waste Fund in the amount of $5,120,880 to fund the purchase of eight pieces of heavy equipment and the lease buy-out of a D6T Dozer; and deliver the master plan on time.

Districts 2, 3, 4, and 5 voted AYE.

District 1 voted NAY.

Motion passes 4 to 1.

Consent Agenda Item #15 – 2021-2896

IFB-604150-21, Term Contract for Storm Water Pipe Line and Related Services

Commissioner Dallari stated this is a significant increase for bleach and inquired what the alternatives are of incurring this almost factor-of-two cost, 200%. Mr. McCue responded in dollar terms looking at the actual usage from Calendar Year '21, if they applied the new proposed cost to the current cost, it's a little over $10,300 a month on average. Projections are projections, and what this means for next year is it might be a little different; but that is the ballpark as far as the delta. The current vendor’s renewal period expires early October. They sent a letter a little over two months ago informing of this rate increase. Purchasing and Contracts sought informal bids from other vendors to see if that's truly where the market was, and these informal bids from other vendors were even higher than the proposed rate, so they are confident this offer is the best deal that can be obtained.

Commissioner Dallari stated the reason he pulled this is because there is another master plan expected soon. The cost of bleach is going up substantially and he knows there are potentially other ways to do that, and he is hoping that is going to brought out in the master plan. Mr. McCue responded he doubts that would specifically be in this master plan. However, that is an answer he can address by the second October meeting when he will be presenting the master plan, so he will include that in the discussion.

Motion by Commissioner Zembower, seconded by Commissioner Herr, to award IFB-604150-21/LNF – Term Contract for Storm Water Pipe Lining and Related Services – to Atlantic Pipe Services, Sanford, and Nu-Pipe, Mount Pleasant, SC; and authorize the Purchasing and Contracts Division to execute the Agreements.

Districts 2, 3, 4, and 5 voted AYE.

District 1 voted NAY.

Motion passes 4 to 1.

Commissioner Dallari requested Mr. McCue provide a briefing on the master plan before bringing it before the Board.

County Attorney’s Consent Agenda

Item #17 – 2021-2930

Bryant Applegate, County Attorney, advised this is a simple settlement of a failure to register a foreclosed property. The special magistrate issued an order. Basically, the case is going to settle for the $200 amount. When this came to his attention, the program was working fairly well. He will be asking at a future meeting for the authority to settle these type of small settlements.

Motion by Commissioner Dallari, seconded by Commissioner Zembower, to approve the Settlement Agreement with First National Bank of America and Rose Acceptance, Inc., regarding Eighteenth Judicial Circuit in and for Seminole County, Florida, Appellate Case #21-03-AP, of Code Enforcement Special Magistrate Case #SEMI-126076134 regarding Registration of Foreclosed Real Property; and approve and authorize the Special Counsel to Seminole County Code Enforcement Officers, Break Point Law, LLC, to execute the Settlement Agreement.

Commissioner Lockhart suggested the friendly amendment to authorize the County Attorney to settle these types of small settlements without coming to the Board. The motioner and seconder agreed to the amendment.

With regard to public participation, no one spoke in support or opposition, and public input was closed.

Districts 1, 2, 3, 4, and 5 voted AYE.

CONSTITUTIONAL OFFICER’S CONSENT AGENDA

Clerk & Comptroller’s Office

Item #18 – 2021-2925

Motion by Commissioner Dallari, seconded by Commissioner Zembower, to approve Expenditure Approval Lists dated August 10, 17, 24, 31, and September 7, 2021; Payroll Approval Lists dated August 19, and September 2, 2021; and BCC Official Minutes dated June 22, 2021.

Districts 1, 2, 3, 4, and 5 voted AYE.

Clerk & Comptroller’s “Received and Filed” Documents

  1. Addendum #1 to D.O. #21-20500022/Hidden Oaks Subdivision PD/Joanne S Prager Rev Trust

  2. Amdmt #1 to W.O. #13 to PS-1709-18 w/Wood Environmental & Infrastructure Solutions, Inc.

  3. Amdmt #1 to W.O. #15 to PS-1522-17 w/Tierra, Inc.

  4. Amdmt #1 to W.O. #2 to RFP-1932-18/Canin Associates

  5. Amdmt #1 to W.O. #23 to PS-1822-18 w/Carollo Engineers, Inc.

  6. Amdmt #1 to W.O. #24 to PS-1822-18/Carollo Engineers

  7. Amdmt #1 to W.O. #28 to PS-1320-17/Southeastern Surveying and Mapping Corp

  8. Amdmt #1 to W.O. #34 to PS-1822-18 w/AECOM Technical Services, Inc.

  9. Amdmt #1 to W.O. #35 to PS-1832-18 w/England-Thims & Miller, Inc.

  10. Amdmt #1 to W.O. #42 to PS-1320-17/Southeastern Surveying and Mapping Corp

  11. Amdmt #1 to W.O. #42 to PS-1832-18 w/CDM Smith

  12. Amdmt #1 to W.O. #49 o PS-1832-18 w/CDM Smith, Inc.

  13. Amdmt #1 to W.O. #6 to RFP-1932-18 w/Renaissance Planning Group, Inc.

  14. Amdmt #1 to W.O. #71 to PS-0009-15/Pegasus Engineering, Inc.

  15. Amdmt #3 to W.O. #1 to PS-0592-16 w/Metric Engineering, Inc.

  16. Amdmt #4 to M-2599-19/C.T. HSU & Assocs

  17. Amdmt #4 to W.O. #55 to PS-0009-15/Metric Engineering, Inc.

  18. Amdmt #4 to W.O. #63 to PS-0009-15/Metric Engineering

  19. Amdmt #5 to W.O. #29 to PS-9738-14/E Sciences, Inc.

  20. Amdmt #5 to W.O. #56 to PS-0009-15 w/ATKINS North America, Inc.

  21. Amdmt #5 to W.O. #57 and Amdmt #4 to W.O. #58 to PS-0009-15/Inwood Consulting Engineers, Inc.

  22. Amdmt #6 to W.O. #1 to PS-1802-18/Kittelson & Assocs

  23. Amdmt #8 to W.O. #5 to PS-2468-19/S&ME

  24. Approval D.O. 21-30000032, 225 Lake, Warren/21-30000045, 125 Lake Rena/Streetman/21-30000051, 1220 Merritt, Simmons/21-30000053, Lake Shore, Judge/21-30000054, 1300 Stanley, Rivera21-30000055, 4320 Rocky Ridge/Quinn

  25. BID (1) for BID-604167-21 from El Faro Group LLC d/b/a Court Surfaces

  26. BID (1) for BID-604168-21 from KMG Fence LLC

  27. BID (1) for RFP-604156-21 from DSK Law

  28. BID (4) for CC-3773-21 from Bearing Point Construction; Intercounty Engineering; L7 Construction; McMahon Construction

  29. BID (4) for RFP-604127-21 from Avero Advisors, Berry Dunn McNeil Parker, Plante & Moran, TMG Consulting

  30. BID (5) for BID-604117-21 from Hall Co., AAA Top Quality Asphalt, MVB & Assoc., P&S Paving, Southern Development

  31. BID (8) for RFP-604133-21 from Autocene, Barter Security, Canon Solutions, Computer Training & Consult., Databank IMX, EPIC Engineering, SimpliGov, Synaptein Solutions

  32. C.O. #2 to CC-3144-20/Southern Development & Construction, Inc.

  33. BIDS (7) for IFB-604150-21 from Advanced Plumbing, Atlantic Pipe, Granite Inliner, Hinterland Group, Instuform Tech., Nu-Pipe, Shenandoah

  34. Bids (9) for CC-3563-21 from Southland Constr., Prime Const., Schuller Contractors, Southern Development, Carr & Collier, Cathcart Const, Masci, P&S Paving

  35. C.O. #2 to CC-3144-20/Southern Development & Construction, Inc.

  36. C.O. #6 to CC-2772-19 (Fire Station #11)/APM Construction

  37. Cash Perf Bond and Escrow Agrmt/$20,781.57/Top Dog Car Wash aka Goldeneye PD Phase 2/CFCW Red Bug LLC

  38. Closeout to CC-2352-19/Comanco Construction Corp

  39. Conditional Utility Agrmts/Troon Development LLC for Hidden Oaks Preserve/PD Land Holdings LLC for Loma Vista Tract D Ph1/RAAD LLC for Loma Vista Tract D PH2 Med Ctr

  40. CORRECTED Fifth Amdmt to IFB-600920-10 w/Iron Mountain Information Management, LLC

  41. DCA #21-20500005/Goldeneye Point PD Phase 2/CFCW Red Bug, LLC

  42. Eleventh Amdmt to PS-9742-14/Jacobs Engineering Group, Inc.

  43. Fifth Amdmt to IFB-600920-10 w/Iron Mountain Information Management, LLC

  44. Fifth Amdmt to RFP-601670-13 w/Todd M. Husty, D.O, P.A.

  45. First Amdmt to CDBG Subrecipient Agrmt PY 2020-2021/The Christian Sharing Center (As approved by the BCC on February 23, 2021)

  46. First Amdmt to IFB-603571-19 w/Adapco, LLC

  47. First Amdmt to IFB-603865-20/Chinchor Electric

  48. First Amdmt to RFP-604065-21 w/Leading Edge Aerial Technologies, Inc.

  49. Fourth Amdmt to IFB-603800-20 w/North America Fire Equipment Co., Inc.

  50. Fourth Amdmt to RFP-602846-17 w/Cato Environmental Services, Inc.

  51. FPSC Order PSC-2021-0304-CO-EQ Issued 8/11/21

  52. FPSC Order PSC-2021-0318-PAA-WS Issued 8/3/21

  53. FPSC Order PSC-2021-0319-PCO-SU Issued 8/23/21

  54. HOME Program Agrmt PY 2020-2021/Habitat for Humanity of Seminole County and Greater Apopka/901 Holly Avenue (As approved by the BCC on February 23, 2021)

  55. HOME Program Agrmt PY 2020-2021/Habitat for Humanity of Seminole County and Greater Apopka/905 Holly Avenue (As approved by the BCC on February 23, 2021)

  56. IFB-604152-21 w/Emergency Vehicle Repair, Inc.

  57. Lease Agrmt/The District Board of Trustees of Seminole State College of Florida/Temporary Staging Area

  58. Letter of Credit/$19,360/Gracepoint Church Inc./Longwood Lake Mary ROW

  59. Letter of Credit/Townhomes at River's Edge aka Tesoro/$27,018.84/First Colony Bank

  60. Maint Bond #0800957/Riverside Oaks/$385,896.28

  61. Maint Bond #0800958/Riverside Oaks/$19,870.85

  62. Maint Bond #107465047/$18,131.10/Sunland Estates Lift Station Replacement/Prime Construction Group

  63. Parks Contract/Diane Rene White

  64. Parks Contracts for Services/Keyver Oliveros and Gregory Cozart

  65. Parks Contracts for Services/Steven McFerren/James Crumrine, Morgan Sparks

  66. Performance Bond #CMS0343492/$110,429.788/Red Ember

  67. PS-3533-21/GAI Consultants (ranking list approved by the BCC on 5-25-2021)

  68. PS-3679-21 w/DLR Group, Inc. (CJC and Five Points)

  69. Quit Claim Deed/ROW for Stelle Avenue/Canals

  70. Tennis Development Instructor Agrmt w/Luis Andres Benabe Luna/Associate Tennis Pro Agrmt w/GregoryJames

  71. Third Amdmt to IFB-603338-19 w/Bound Tree Medical, LLC

  72. Tourist Tax Funding Agrmt/Perfect Game Youth Florida, Inc./FTB Instructional Camp

  73. Tourist Tax Funding Agrmts/Fast Pitch Orlando, LLC for Big Dog Classic/USSSA Central Florida Fast Pitch LLC for Central Florida Double Double 80

  74. Vesting Certificate #21-01800001/Brentwood Landing Impact Fees

  75. W.O. #14 to PS-2826-20/Atkins North America

  76. W.O. #4 to PS-0801-16/Geosyntec Consultants

  77. W.O. #41 to PS-1822-18 w/CPH, Inc.

  78. W.O. #5 to RFP-3136-20/Miller Electric

COUNTY MANAGER AND STAFF BRIEFINGS

Agenda Item #19 – 2021-2935

Hanson Sustainability Update

Frank Consoli, Open for Business, introduced Bill Bradford, Hanson Professional Services, to present the Hanson Sustainability Update (presentation included in agenda memorandum).

Mr. Bradford stated when they first were awarded this contract, they met with staff and were told Priority Number 1 was the review of Five Points and for energy and sustainability. They received 60% documents on the annex building, which is a little over 100,000 square feet; and they received 90% documents on the central energy plant. They also received documents that were getting ready to go out for bid for the parking garage. Immediately prior to submitting their report on July 23rd, they received a request to also review some solar photovoltaic for the roof of the annex building.

Their review of the preliminary documents came up with a number of recommendations. They looked at the central energy plant which consisted of four 1,100-ton chillers as well as the associated cooling towers, and each of the chillers has a chill water pump and a condenser water pump. They also looked at the phasing schedule. Phase 1A consists of the annex, the central energy plant and hooking that up, which has a total of 331 tons of the 4,400 ton capacity. Phase 1B includes a number of other buildings, and that raises it to just under 2,500 tons. Phase 3 raised it up to about 3,700 tons, so still not reaching the 4,400 tons of capacity. When they looked at that, they compared and anticipated based on this schedule, there are going to be a number of chillers and a number of cooling towers and pumps that have a warranty for when they are first installed. The warranty for many of the pieces of equipment will expire by the time they are really used. They also look at the added cost of equipment for maintenance if that equipment is not used and what that would be. Then they looked at the need to establish specific operation schedules so the excess equipment can be operated on a regular basis and not degrade. They looked at the net present value of the additional equipment and what could be done with that money if it was used and spent later as opposed to coming up with it now. Secondly, they looked at the winter load in Phase 1A, and that's in the range of 70 to 90 tons of chiller. That would be supplied by a 1,100-ton chiller. That would be difficult to step down to supply that load under the low-load conditions. This would require a winter sequence mode to minimize the chiller starts and stops. They looked at the low-load conditions during Phase 1A and the winter load for all the phases, and this could create potential issues with the chillers if they are not operated frequently enough and do not receive adequate water treatment, and that could lead to unnecessary failing of the equipment, the chiller tubes, and the equipment itself.

One of the other things they looked at was solar options for the annex billing. The design-build team had been looking at this, and Hanson was asked to evaluate. They were told to use $2.04 per watt and $2.31 per watt respectively for a ballasted system, which would be on the roof and would be ballasted to keep it from blowing away. The higher number would be for a system that was on a frame that was above the roof. Based on that information, they found it would be a payback of roughly 11 to 24 years of return on investment, and that's respectively for the ballasted and the frame. Because of the high cost and the low return on investment for this, it was decided the County would not be installing photovoltaic solar on the roof of the annex building. However, during their review with the County and the design-build team, they also discussed the possibility of putting solar in either the parking area along 17-92 or in Lily Lake. If it was along 17-92, it would be on a frame that would be above the parking, provide shade, and that would be a little bit more cost per watt. If it was in Lily Lake, it would be a floating system. These would both be a demonstration project. Hanson brought this to the attention of the design-build team and also the County that if you're undertaking an energy and sustainability master plan, you may want to look at this demonstration project for the citizens to see how the county is doing.

The third thing they looked at was electrical vehicle charging. In the annex on the east side of the annex, there are approximately five spots for electrical vehicle charging. The parking garage has about five spots. Federal Executive Order 14037, which was signed this summer, sets the goal for 50% of new passenger cars and new light-duty trucks sold in 2030 to be zero-emission vehicles. That is going to increase the need for EV charging. It was agreed that the designers will make the annex and the parking garage EV ready or future ready. This will consist of running empty conduit systems into the parking lot so that at a later date wiring and power can be pulled out into the parking and the modular EV charging units can be installed. It was also decided for the power, the electrical engineers would increase and put in space for another panel that would serve the EV charging as well, so this was to make it future ready.

Finally, they looked at the condensate return and capture. When the central energy plant is operating at full load, it will be using over 400 gallons per minute in makeup water for the cooling towers. They anticipate the cost of water is going to be increasing and there will be scarcity of water. To anticipate that, each of the air handling units in the buildings are creating condensate from the drains that is coming down to a central point and going to waste. Their recommendation was to look at the potential of piping that condensate back to the central energy plant and using that as makeup water for the plant itself. They talked about it in detail, and it was decided by the design-build team and the County that it was too expensive at this point to do so. Their recommendation was to go ahead and put a T in the lines as they are coming out of the building as well as a valve so that at a later date if the decision was made to recapture this water, you would be able to do this and pump it back to the plant for the makeup water.

There were a number of other recommendations and topics they reviewed, one of which was microgrid. They looked at if the County had the need to island or isolate this from this area from the overall grid. It was decided they did not have the need to do so. If the County is going to microgrid, they would recommend battery storage. They met with Florida Power & Light and Duke Energy. Florida Power & Light is responsible for this area and supplies power to Five Points. They said they have capacity of over 20% more for this area than is needed and really throughout the system. There are emergency generators in this project. They are going to pick up the systems and pick up the major pieces of equipment that need to run. However, their recommendation was to also include an uninterruptible power supply and battery backup for the control systems that are providing for the building, primarily the annex and future buildings as well. Many times, it takes up to 30 minutes to reboot the control system. So even if you've got the chilled water and you've got the utilities that are being supplied, you are without that. They recommend going with a UPS system and battery backup for those as well.

They looked at water conservation for plumbing systems. The designs included water efficient faucets and flush valves, so that is being taken care of. One of the things they noticed is there were a lot of notes having to deal with water conservation for irrigation. However, nothing was shown on the documents. They raised that question as to whether they were using cisterns or something else. It turns out this is going to be provided with reclaimed water from the City of Sanford, so that was addressed.

With documents that are still being worked on, there were some things that contradicted each other, things regarding the insulation values, regarding the shading coefficients of the glass, so they asked about that. They asked if a life-cycle cost analysis has been run for these different types of materials and what they came up with. On the other, they went through a review of the documents. Since they came in late, they had a lot of questions. With the central energy plant, they had seven pages of review comments. With the annex, they had six pages of review comments. These were sent to the design-build team for them to respond. The 100% documents for the central energy plant came in Friday afternoon, and they are awaiting the 100% documents on the annex. They will go back through, check on those comments, and they will also go through what they looked at again and come up with other comments.

The second phase of what they are looking at is Work Order Number 2, which is the energy efficiency and sustainability roadmap. They based it upon the RFQ and what was stated in there, and they met with staff. One of the things they think that is needed to start with is establishing a baseline. There were a lot of questions they asked that there were no answers for at the moment. They are recommending establishing a baseline and document the existing energy greenhouse gas and water baseline information. They have submitted the Step 1 proposal. Then they recommend they take that information and revise and look at the following steps. After they get that, they have to survey best practices and latest technologies that are in use by other counties and cities. They need to quantify the anticipated efficiencies and come up with what other peers and groups are doing, and they need to measure against that. They need to establish the energy water and sustainability goals and develop a strategy for the future.

The last thing they have done is investigate and recommend a dashboard technology. That is so the County will have the ability to measure and verify what savings they are receiving; what the reductions in energy, reductions in greenhouse gas, and reductions in water are; and they will be able to verify and report the benefits of the implicated measures.

There was a question-and-answer discussion with the Board. Commissioner Dallari wants to make sure the chillers that are being put in are the right efficiency for however many years they are planning them to be in. Instead of putting in a T fitting and then ripping up the road, he wants to find out exactly what that cost is putting it in when they are putting in the chilled water lines. He knows there is cooling tower recovery systems about saving water. He would like to see a cost benefit analysis come back. He wants to be sure there is enough water pressure throughout the entire complex, and he wants any assurances from the City of Sanford documented in writing.

Agenda Item #20 – 2021-2940

County Investment Advisor Report

Scott McIntyre, Managing Director of Hilltop Securities, appeared via Zoom to present the Investment Advisor’s Report (received and filed).

Motion by Commissioner Dallari, seconded by Commissioner Herr, to implement the purchase recommendations of the Board’s Financial Advisor based on the report submitted today and direct the Clerk to implement said Board-adopted recommendations.

Districts 1, 2, 3, 4, and 5 voted AYE.

COUNTY ATTORNEY BRIEFING

Mr. Applegate advised John Stokes, the County’s long-time bond counsel has retired. At the next meeting, Mr. Applegate will be bringing forward for approval a contract with the Nelson Mullins law firm.

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Chairman Constantine announced they have received a letter of resignation from Ms. Guillet. He stated it is important there is a very smooth transition, that Ms. Guillet is the county manager until she leaves, and they move forward in a very organized and professional manner. They need to make sure they are proceeding in a way that is transparent, and they work with and assure staff that everything is going to be fine. He suggests the County Manager, the Deputy County Managers, and the County Attorney work together to come up with options for moving forward on a search for both an interim and permanent replacement, and come back with the options at the next meeting. The Commissioners thanked and congratulated Ms. Guillet.

Commissioner Lockhart inquired if they should direct their questions, comments, and/or ideas to the County Attorney in this process. Mr. Applegate responded that would be a very good suggestion. If they email any questions, they need to make sure that just Ms. Guillet and himself are copied.

Commissioner Zembower stated he believes there are some provisions of Ms. Guillet's contract he doesn't believe the County has been forthright in accommodating. He inquired if they could get her thoughts on that during her exit interview. Ms. Guillet responded she would be happy to share whatever information and feedback the Board would like to hear. It is the Board's prerogative to decide what they want moving forward, and she doesn't think it's appropriate for her to make suggestions in that respect. Commissioner Zembower clarified he would like to explore her impressions of the existing contract during her tenure and what she feels was accommodated versus what was not, what she may have been disappointed in, happy with, those kinds of things to help himself in conversation on a contract moving forward with the County Attorney's Office.

Ms. Guillet stated she would like to have a little bit of clarification and understanding of what the Board is asking for. Her intention is to focus on a smooth transition and make sure all the good work continues uninterrupted. The other element of this is what the Board does moving forward with regard to selecting an interim and permanent county manager. The options that are brought forward about moving forward and selecting a new county manager, she doesn't want to give the impression that she is intervening in that or trying to influence the Board. Her focus in this process should be on transitioning out and making sure this team has everything it needs to continue the great work it's been doing.

Chairman Constantine stated he wants a plan with options for a professional, smooth, seamless transition with interim and then looking at interviews and search. This Board is going to make that decision. He would like Ms. Guillet, the County Attorney, and Ms. Guillet's executive team to come together and formalize this so there's no question they have come together and taken into consideration the staff, the short-term things that need to be taken care of, as well as the long-term things. Discussion ensued. Chairman Constantine confirmed with Ms. Guillet that she felt comfortable with the direction given. Ms. Guillet then expressed her appreciation to the Board.

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Chairman Constantine recessed the meeting at 11:49 a.m., reconvening at 1:30 p.m. with all Commissioners and all other Officials, with the exception of Commissioner Dallari, Clerk Maloy, and Deputy Clerk Chariti Colon who was replaced by Deputy Clerk Kyla Farrell, who were present at the Opening Session.

PROOFS OF PUBLICATION

Motion by Commissioner Zembower, seconded by Commissioner Lockhart, to authorize the filing of the proofs of publication for this meeting’s scheduled public hearings into the Official Record.

Districts 2, 3, 4, and 5 voted AYE.

PUBLIC HEARING – QUASI-JUDICIAL

Chairman Constantine submitted his ex parte communications. Commissioner Dallari’s office submitted his ex parte communications after the meeting. Those communications were received and filed.

Agenda Item #21 - 2021-2880

5995 Linneal Beach Dr. Boat Dock

Mark Scott, Applicant

Mary Robinson, Planning and Development, addressed the Board and presented the request as outlined in the agenda memorandum and noted staff recommends approval. The property owner, Laurence Heisler, addressed the Board and stated he was available for any questions. Chairman Constantine noted he talked to many citizens around the lake, and there were no concerns.

With regard to public participation, no one spoke in support or opposition, and public input was closed.

Motion by Commissioner Herr, seconded by Commissioner Lockhart, to approve the request for a 1,580 square foot boat dock on property located on the north side of Linneal Beach Drive, approximately 1,130 feet west of Bear Lake Road, more particularly known as 5995 Linneal Beach Drive; Mark Scott, Applicant; as described in the proof of publication.

Districts 2, 3, 4, and 5 voted AYE.

Agenda Item #22 – 2021-2870

Nuisance Abatement Declaration Request

1800 Strickland Avenue, Sanford

Liz Parkhurst, Building Division, addressed the Board and presented the request as outlined in the agenda memorandum. Ms. Parkhurst noted Building Official Bob Pyke is available for any questions.

Property Owner Lynette Morrison’s son James addressed the Board and advised this is a family issue and they are trying to come to an agreement to remove one of the property owners from the property so they can get it repaired. Upon inquiry by Commissioner Lockhart, James indicated he is here on behalf of his mother. Commissioner Zembower asked how long James has been aware there was a problem with this property. James answered he has known for years. The Commissioner asked if they had legal counsel between the families. James responded they don’t because they’re trying to get to an agreement first. Commissioner Herr confirmed with James that no one is living in the dwelling.

Motion by Commissioner Herr, seconded by Commissioner Zembower, to adopt appropriate Resolution #2021-R-144 issuing an Order to: Declare the existence of a Public Nuisance at 1800 Strickland Avenue, Sanford; require corrective action by October 28, 2021; and authorize necessary corrective action by the County in the event the Nuisance is not abated by the record owners, Cedric L. Butler and Lynette D. Morrison; as described in the proof of publication.

With regard to public participation, no one spoke in support or opposition and public input was closed.

Districts 2, 3, 4, and 5 voted AYE.

Commissioner Herr offered if there is any confusion regarding the next steps, staff will work with his family to make sure they understand the process.

LEGISLATIVE UPDATE

Tricia Johnson, Deputy County Manager, addressed the Board and provided the Legislative Update. She displayed 2022 Legislative Priorities (received and filed) and detailed Appropriations Requests. Commissioner Zembower noted they need to keep every opportunity they can for Lake Jesup projects. Commissioner Herr stated she thinks there’s an opportunity to make sure that the buggy project is on Leadership Seminole’s horizon as a backdrop, and she will make sure that gets brought up to their executive team.

COUNTY ATTORNEY’S REPORT

No Report.

COUNTY MANAGER’S REPORT

Ms. Guillet provided an update on the ARPA funds. She stated the Emergency Rental Assistance Program Phase One is limited to 80% AMI and below. They have distributed $10.75 million of the first round of funding which was received at the end of December in 2020. They anticipate that those dollars will be fully expended by the end of October. She believes they have done extremely well in getting those funds out into the community. They do have another $14 million that can be directed to households at 80% and below which was part of the ARPA funds, separate from the Recovery dollars that they received. When they get to the end of the first phase, they will just roll right into those. Those funds are available countywide. As a reminder, part of the Recovery Plan targeted $4 million internally to provide assistance to households that are between 80% AMI and 140% AMI, which is the workforce housing threshold. The portal to start distributing those monies is scheduled to open on October 1. Those dollars are intended for unincorporated Seminole County households only. Staff has been talking with the Cities and some have an interest in participating in the program and the funds would run through the County. Staff is working with the County Attorney’s Office on agreements relative to that. The small business assistance portal is scheduled to go live at the end of October, and the non-profit assistance program is scheduled to open on October 11.

Ms. Guillet noted they are working on drafting an agreement for the Rescue Outreach Mission. The procurement process for design has started for the Midway project. They are in the initial phases of moving forward with the park project and overall trail project. Staff has been working with the hoteliers on hotel assistance, and they are finalizing the agreement with the County Attorney’s Office. Leisure Services is putting together a list of potential projects for community parks for disadvantaged neighborhoods and populations. Ms. Guillet noted the broadband RFP has been completed. Fire Chief Drozd is making great progress on the community paramedicine program, and he has been coordinating with the Health Department on that.

FUTURE AGENDA ITEMS

None.

Public Comment on Items Not Related to the Agenda

None.

DISTRICT REPORTS

District 5

Commissioner Herr reported on the Port Authority and DRC meetings regarding responsible building.

District 2

Commissioner Zembower discussed the Medical Examiners Board.

The Commissioner advised during a MetroPlan meeting he had a discussion with Laura Kelley, Executive Director, CFX. The Orlando Sanford airport is desiring to have an access off 417 directing into the airport. They are running out of possible places to be able to put such an access to get into the airport. He has been told they need about 350 feet of unobstructed right-of-way to get there. The Commissioner asked for support from the Board to ask the Chairman to send a letter to Ms. Kelley requesting that they perform a study. Ms. Kelley has already indicated that they would undertake a study if they were asked to do so. This would be a very preliminary step to determine whether or not there is a path to get there, what is it going to take, identify the routes, the cost, and all those things. There were no objections. Commissioner Lockhart noted sometime early on in 2020 she had a great conversation with Ms. Kelley about that possibility, so she thinks this is something that has been on their radar for a while. Chairman Constantine stated he’d be happy to write the letter.

Ms. Guillet stated she suggested that they also reach out to the City of Sanford because they will really determine whether or not this project is able to happen. There’s a significant amount of development going on in the identified corridor and she thinks they need to be at the table at all of these discussions because they could make or break the ability to do this project. Commissioner Herr advised the corridor has been loosely defined and they need to put clarity around what they’re talking about when they refer to the corridor because there is no corridor; there is just a general area where they think it makes sense. Chairman Constantine asked Ms. Guillet to include the City of Sanford in the letter she drafts.

Commissioner Zembower talked about lock-box programs and suggested the County should look into putting a formal program in place. Commissioner Lockhart commented the Sheriff’s Office has someone on their team that specifically works with seniors for safety issues, so it may be something they would want to coordinate with them on. Commissioner Herr asked if all of the municipalities would be involved, and Commissioner Zembower replied that would be the best-case scenario. Chairman Constantine asked staff to look into a program and bring it back to the Board. Ms. Guillet noted they could probably fund it through ARPA dollars and suggested they include folks with special needs.

Commissioner Zembower discussed concerns regarding Lake Jesup, specifically algae blooms, and advised they need to continue trying to find money to do something with the lake.

Commissioner Zembower played a video updating the Board on changes at the Orlando Sanford Airport.

District 1

On behalf of Commissioner Dallari, Commissioner Lockhart requested two reappointments to the Customer Advisory Committee for Central Florida Commuter Rail Commission.

Motion by Commissioner Lockhart, seconded by Commissioner Zembower, to reappoint James Grzesik to a one-year term starting October 2021 contingent upon a waiver of the three-year rule by CFCRC upon ratification of the appointment.

Districts 1, 2, 3, 4, and 5 voted AYE.

Motion by Commissioner Lockhart, seconded by Commissioner Zembower, to reappoint Dorothy Obrien to a one-year term starting October 2021.

Districts 1, 2, 3, 4, and 5 voted AYE.

Commissioner Lockhart advised Commissioner Dallari is requesting a letter of support from the Board for two crossovers as part of the SunRail CRISI grant. One crossover is adjacent to the SunRail Lynx Central Station in downtown Orlando and the other is located between SunRail Meadow Woods and the Tupperware station on the southern end of the corridor. The total cost for the two crossovers will be around $10 million with the department supplying $5 million and the CRISI grant matching the $5 million.

Motion by Commissioner Lockhart, seconded by Commissioner Herr, to approve a letter of support from the Chairman for two crossovers as part of the SunRail CRISI grant.

Districts 1, 2, 3, 4, and 5 voted AYE.

District 4

Commissioner Lockhart reported on the East Central Florida Regional Planning Council and the Florida Association of Counties Innovation and Legislative Policy conference.

District 3/CHAIRMAN’S REPORT

Chairman Constantine reported on meetings and events he has recently attended and plans to attend.

The Chairman discussed the Hattaway Drive redevelopment area.

Chairman Constantine announced after 35 years and $7 million raised for the community, Charity Challenge will hold its last event on October 2, 2021.

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Commissioner Zembower stated regarding the 1000 Friends of Florida presentation, he was a little taken aback by one of the speakers with Riverkeepers who made numerous statements and quoted many things about Seminole County that simply are not true. He has preserved that presentation and he believes they owe it to the community to make those corrections and send a friendly note advising the Riverkeepers that the County is addressing affordable housing, community land trusts, and has done exponential things with ordinances. There were a lot of things that just weren’t accurate. Chairman Constantine advised he would be very happy to write a correction for 1000 Friends of Florida, and he will ensure that the Executive Director gets it to send out to the others what the corrections were. Commissioner Zembower confirmed it was a representative of the Riverkeepers from Volusia County. Ms. Guillet offered the assistance of the Development Services Department. As Commissioner Zembower pulls that information together, staff can work to make sure they have all of the correct data. Chairman Constantine asked if staff could put together a corrections letter to provide to 1000 Friends of Florida to distribute to all of the people that had attended the presentation. Commissioner Lockhart requested Commissioner Zembower share the presentation with the Board.

COMMUNICATIONS AND/OR REPORTS

  1. Letter dated September 22, 2021 from Traci Houchin, City of Sanford City Clerk, to Seminole County Board of County Commissioners RE Notice of Public Hearings regarding Adoption of an Ordinance by the City of Sanford, Florida for 09-27-21 first reading and 10-11-21 for adoption of Ordinance 4627, annexing property described as 19.06 acres between SR 46 and Moores Station Road and between E. Lake Mary Boulevard and Richmond Avenue.

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There being no further business to come before the Board, the Chairman declared the meeting adjourned at 2:37 p.m., this same date.

ATTEST:_____________________________Clerk___________________________Chairman

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