BOARD OF COUNTY COMMISSIONERS
SEMINOLE COUNTY, FLORIDA
JANUARY 13, 2009
The following is a non-verbatim
transcript of the BOARD OF COUNTY COMMISSIONERS MEETING OF SEMINOLE COUNTY,
FLORIDA, held at 9:30 a.m., on Tuesday, January 13, 2009, in the SEMINOLE
COUNTY SERVICES BUILDING at SANFORD, FLORIDA, the usual place
of meeting of said Board.
Present:
Chairman Bob Dallari, District 1
Vice Chairman Mike McLean, District 2
Commissioner Dick Van Der Weide, District 3
Commissioner Carlton Henley, District 4
Commissioner Brenda Carey, District 5
Clerk of Circuit Court Maryanne Morse (Late)
County Manager Cindy Coto
County Attorney Robert McMillan
Deputy Clerk Carylon Cohen
Associate Pastor Charles Higgins,
Westview Baptist Church, Sanford, gave the Invocation.
Imogene Yarborough led the Pledge of
Allegiance.
The Chairman recessed the Board of
County Commissioners meeting at 9:32 a.m. in order to convene the meeting of
the U.S. Highway 17-92 Community Redevelopment Agency.
U.S.
Highway 17-92 Community Redevelopment Agency
Planning and Development Director Dori
DeBord addressed the Board to introduce Phil Laurien with the results of the
first phase of the parcel inventory study that was completed for the Fern Park
District of the US 17-92 Community Redevelopment Area. This was begun in September, and she said Mr.
Laurien did a wonderful job of looking at the parcels along the first phase of
the study which
was from the County line to SR 436.
Phil Laurien, Executive Director, East Central Florida Planning
Council, addressed the Board to give a PowerPoint (received and filed)
presentation of the inventory analysis of the existing land use and parcels in
the Fern Park Corridor. His presentation
covered the topics of Base Map and Data Development; Defining and Mapping
Vacant and Underutilized Parcels; Land Readjustment Potential; Analog Case
Study Areas; and Planning Approaches and Recommendations.
Clerk Maryanne Morse entered the meeting
room at 9:35 a.m.
Mr. Laurien gave some recommendations to
consider as follows: 1. To have an inventory of the entire corridor
is important if the County is going to master plan it, so he would hope the
Board would continue the analysis to the entire corridor. 2. To
really get the maximum bang in the CRA Corridor, transit is going to have to be
a component. The increased intensities
are going to need to mitigate those trips that would be in automobiles with
transit, whether it is rubber-tired bus initially or bus-rapid transit
eventually, they will be feeding by bus to the commuter rail locations. He thinks that is important to consider. 3. Floor
area ratio is something the County staff has debated and thought about
extensively. He thinks it is important
to look at the case studies and not go too low.
He thinks in an area where they are going to try to have redevelopment,
they may also want to have a minimum density and intensity. It is the same for parking standards. If going to redevelop the corridor and if
transit is going to be a driver, then they should be able to reduce the parking
requirements for off-street parking. If
they do that, they can move away from the suburban parking standards that have
been in place for that corridor. 4. Regarding building heights and setbacks, he
thinks the neighbors in this corridor will need to have some assurance of how
tall the buildings will be and what they will look like next to their house. He explained that for the neighbors, he
thinks they will need to identify bulk and height at some point through pictures
and visual preference surveys to give the people a sense of comfort of how does
this blend with what’s already there.
5. On reassembly strategies, he
explained that if the County can communicate directly with the Landowners and they start talking with their
neighbors, they will see that on the opportunity sites, their land may actually
be more valuable in conjunction with some of their neighbors. That begins the conversation where they can
start thinking about future redevelopment.
Upon inquiry by Commissioner
McLean about whether Mr. Laurien found any surprises, he said there is a great
variety in this first mile with everything from new, modern structures to very
small used car lots. There are some very
old antiquated uses and some very new commercial uses. The greatest thing he saw were the tremendous
opportunities on these sites for reassembly and redevelopment.
Commissioner Carey stated she
thinks this is a very comprehensive, detailed report, which is what they need
when they have these type projects done, and at a very reasonable rate. She thanked the Planning Council for their
forward thinking and for stepping out and providing this kind of service. She said she would like to have this same
type of comprehensive plan for the entire corridor. She thinks they should accept the findings of
this report and look at continuing the study of the corridor. She would like to get a proposal from the
Planning Council on what that would entail.
Motion by Commissioner
Henley, seconded by Commissioner McLean, to accept the study from the ECFRPC
Mapping and Redevelopment project for the Fern Park District of the US 17-92
Community Redevelopment Area; and authorize the Planning Department to begin
revising the US 17-92 Master Plan using this information.
Districts 1, 2, 3, 4 and 5
voted AYE.
Motion by Commissioner
Henley, seconded by Commissioner Carey, to authorize the County Manager to
begin negotiating an agreement to continue this study up the corridor into the
city of Sanford.
Under discussion, Commissioner
Carey said there are some other CRA’s in that area, and she doesn’t think they
should hopscotch, but maybe talk to the other CRA’s about their participation.
Commissioner Henley said he
thinks the approach would be to ask for some time on the various City
Commissions’ agendas to have Mr. Laurien and his team, if possible to present
this to the entire Commissions of Longwood, Winter Springs, and Casselberry so
they can fully understand what the BCC is after.
Chairman Dallari clarified
the motion is to continue this up the whole corridor with the ECFRPC’s
financial participation and present the study before the cities and ask them
for their financial presentation also.
Commissioner Carey clarified further that the motion is to do the
County’s CRA now and talk to the cities about their participation.
Commissioner Van Der Weide
stated he thinks it is critical that the Board gets the cities’ approval and
cooperation from the “get-go” and have a clear understanding with all the
partners on what they are trying to accomplish because the last thing they want
to do is get into some sort of turf battle, perceived or non-perceived.
Districts 1, 2, 3, 4 and 5
voted AYE.
Commissioner Carey asked what
is the status of Longwood’s participation in the CRA.
Ms. Coto said the staff made a
presentation in December for Longwood and since that time, there has not been
any additional outreach from Longwood, nor was there any indication at that time
that the City wished to take it any further.
Chairman Dallari stated he had
a conversation with City Commissioner Dorso who came to the RPA meeting and he
was very pleased with the direction that the RPA was taking, but he has not
heard anything more about their participation.
Commissioner Carey stated she
thinks it is important that the County reaches out to them and share this
information because the City has a huge site vacant in their corridor.
Upon inquiry by Chairman Dallari, Mr.
Laurien advised they did not analyze the capacity of the utilities but showed
what was in the ground as given by the County staff. He said that is an engineering analysis and would
be a study for someone with that capability, but the Regional Planning Council
could not do that type of study.
Ms. DeBord advised that issue has
already been addressed as part of the County’s Comprehensive Plan. She explained that staff has already analyzed
the capacity issues along the 17-92 Corridor and will include that information
in the master plan. This is for water
and sewer in the utilities, but not for stormwater. She said staff will ask the RPA and the BCC
to allow them to look at stormwater at a future time as part of the master
planning effort.
Commissioner Carey stated that DOT has
some roadway improvements going on there and there will probably be some
stormwater plan for that. It would make
sense if the County looks at those plans now and possibly expand their
stormwater ponds and their capacity as part of the road projects. It would be much better use of time and money
spent to do it jointly rather than the County undertaking this on its own and
go tear up the road after it is widened.
Commissioner Henley advised he and
Jerry McCollum had discussions with DOT regarding their current drainage plan along
that area and they plan on elevating the highway five feet beginning at Bill
Ray’s used auto dealership up to the top of the hill. He told of a meeting held with Secretary
Downs and the engineers where they discussed their plans for buying two other
sites. He asked would it have been wiser
to analyze the potential of buying a site and create a more regional pond
rather than buying the other two sites which they will have to mitigate
for. DOT stopped the design work and the
engineers were instructed to go back and do an analysis of those two sites. He said he spoke to George Lovett recently and
he indicated they are nearing completion of that analysis, so it might well be
what is being talked about today can be accomplished and will serve a greater
capacity than anticipated.
Jerry McCollum, County Engineer,
addressed the Board to state he also talked to Mr. Lovett last week and he
indicated it is time to make the decision.
Mr. Lovett hopes to have an answer to him in about two or three weeks. He thinks he will have an answer within about
30 days on the pond.
Chairman Dallari asked Mr. Laurien
what he thinks would be the next step to take.
Mr. Laurien said that would be to
continue the inventory for the corridor so they have the consistent data to
look at physical conditions and all the potential opportunity sites. On the 21 numbered parcels, he thinks they
should wait until they do the master plan first, but he said the Board may look
at some of these parcels as critical pieces for the future. For some of the parcels, the Board may want
to think about them for acquisition. He
suggested seeing what happens with commuter rail. If the liability cap is overcome and commuter
rail is a reality and is going to have service in the 17-92 Corridor, he would
like to see the County work for an additional commuter rail stop in the Fern
Park area. He thinks there are at least
two locations that might be viable. Discussion
continued.
Chairman Dallari said they have
instructed staff to continue with the rest of 17-92, but do they want to
include the stormwater research or wait for that.
Commissioner Carey said she thinks
they need to get this information and stormwater can come along later.
Ms. DeBord said she would like to get
the parcel inventory completed so when they lay the stormwater over that, they
will know what they can be looking at as far as possible acquisition and
location. She said staff is about a
month away from bringing to the RPA and the BCC the scope for the master plan as
well as what staff thinks the cost of the studies will be to incorporate
them. She is looking to bring that to
the Board no later than February. With
the Board’s authorization today, she can get Mr. Laurien started on the rest of
the parcel inventory. In the short term,
they need to finish the parcel inventory and mid-term would be to look at the
master plan and begin that effort and put all these studies together. The long-term is to implement the master plan
and begin to work on what parcels they would want to layover for stormwater
systems, transit stops and things like that that need to be included in the
corridor.
Chairman Dallari said he would like to
find out what the cost would be to do the stormwater analysis so they can plan
for it.
Commissioner Carey explained she
doesn’t know how they can get a cost without knowing what the land use is.
Ms. DeBord stated the Board just
adopted the mixed land use so they have the high-end densities and intensities
that would be allowed on the corridor.
She doesn’t know if staff can be site specific, but they can probably
begin a broader brush approach to looking at the stormwater. She advised that staff can look at the
minimum standards mentioned by Mr. Laurien as a threshold and talk to the
consultants to have information to bring back to the Board.
Commissioner Van Der Weide said they
need to remind each other that there is a big dark cloud over their heads
relative to funding, not only locally but at the state. He said all this is going to have to
interface with what’s available in funds.
Ms. Coto said the dollars they are
speaking of are the Community Redevelopment Agency dollars and not the General
Fund dollars. She stated staff will come
to the Board at the first meeting in February and give an overview of the
budget process as well as where the County is financially. Further discussion ensued.
Commissioner Carey said currently the
$10 million the Board set aside a few years ago for land acquisition was in the
General Fund, but maybe the CRA should look at setting aside a pot of money for
land acquisition.
Ms. Coto advised there are dollars set
aside now in the CRA funds for land acquisition, but it is just a little over a
$1 million.
Chairman Dallari said he believes when
the RPA brings to the CRA the master plan, part of that will have a redefined
budget more in line with what the Commissioners are looking at.
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The Chairman adjourned the U.S.
Highway 17-92 Community Redevelopment Agency meeting at 10:31 a.m. and
reconvened the Board of County Commissioners meeting at 10:31 a.m., this same
date.
COUNTY MANAGER’S CONSENT AGENDA
Ms. Coto
advised of add-on Item #18A, Public Assistance Subgrant Agreement associated
with Tropical Storm Fay requesting reimbursement from FEMA. She said Item #29 is pulled from the agenda and will be brought back on a future
agenda. She corrected the proposed motion
for Item #31 to read Fern Park (and not Fern Drive).
Commissioner
Carey discussed Item #15, Resolution amending the Administrative Code to add
Section 22.20, Grants Management Policy, stating this policy proposes the
County Manager be able to sign grant applications up to $50,000 without them
coming before the BCC. She said a lot of
the grants require a match. She thinks
if staff applies for a lot of grants that the Board is not willing to support
when it comes to accepting the grant because a match is involved, soon people
will stop wanting to give the County grants because they have an approval
process beforehand. She corrected page 3,
Section (d) of the amendment to the Code to read “signature by the Chairman”
and not by the “chief elected official.”
She questioned if the Board wants to give the County Manager the
authority to submit grant applications up to $50,000 before they come to the
Board. She said she has concerns for
grants with a match, if it is not budgeted.
Commissioner Henley stated the
Board has charged the County Manager with the budget and management of it, and
he thinks it would be foolish for her to approve a matching grant if the money
is not available to do it. He would hold
her accountable for that. He said he doesn’t
have a problem one way or the other.
Commissioner McLean stated they
need to make the change Commissioner Carey made on the “chief elected
official,” but he is comfortable with the $50,000 level.
Chairman Dallari stated that right
now, he has no problems with the $50,000 and thinks if the County Manager has
issues with moving money around, then the Board needs to discuss that as a
separate issue.
Commissioner McLean asked questions
about Item #20, Budget Request in the amount of $5,831,999. He asked if it is correct that they have now
boosted the reserves by $5.8 million due to this change.
Lisa Spriggs, Fiscal Services
Director, addressed the Board to state that is correct. She explained the split funding.
Chairman Dallari further explained
that this is not General Fund money.
Commissioner Henley asked Ms. Coto
if she had the explanation of why the County entered into a seven-year contract
for design regarding Item #7, award of PS-3556-08 to Professional Engineering
Consultants, Inc., for CR 419 – Snow Hill Road to the Orange County Line.
Ms. Coto advised she spoke to Mr.
Hooper and Mr. McCollum and in the past when the County has had these types of
contracts, it has been seven years. It
is based upon the length of time it takes associated with the study and the
design.
Mr. McCollum stated staff is trying
to standardize on the contracts. With
the major contracts, they have been using seven years. He explained by the time the design
consultant does the design, staff acquires the right-of-way and go to
construction, that’s five to six years.
During construction, there may be questions of the design engineer. He said with right-of-way acquisition, many
times that goes beyond the actual construction because of the eminent domain
process; and staff has to use an engineer to testify in court, therefore, they
have a contract with the engineer. He explained
it doesn’t take that long to do the design, but it’s the other activities. He said seven years gives them the window of
time to work with.
Mr. McMillan further explained that
the seven years has to do with post design services, testimony, and times for
revising the design. This is the full
length of the whole process.
Commissioner Henley said this needs
to be worded differently.
Chairman Dallari said they have
spoken before about the community meetings as promised for the rural area as
well as trying to improve some of the drainage issues in the Chuluota
area. He asked if those things will be
addressed.
Mr. McCollum explained there will
be very intensive public involvement meetings and this will come before the
Board through the public hearing process for adoption of the alignment and
typical section. He said everyone is
aware of the interest and concern in that area.
In terms of the drainage, staff will study along the corridor.
Motion by
Commissioner Carey, seconded by Commissioner Van Der Weide, to approve and
authorize the following, as amended:
Administrative Services
Purchasing
and Contracts
2. Approve
Change Order #2, as shown on page _______, to CC-2822-07/VFT - Jamestown
Sanitary Sewer Project to Cathcart Contracting Company, Winter Springs, FL in
the amount of $83,201.72, for all labor, materials, equipment, transportation,
coordination and incidentals necessary to construct a sanitary sewer system in
Jamestown, Seminole County, Florida, located off of State Road 426
approximately 2 miles south of W. Mitchell Hammock Road.
3. Approve
Change Order #3, as shown on page _______, to CC-2945-07/VFT - Rising Sun
Boulevard Water Main Project with C & C Site Development, Inc. of Osteen,
Florida, in the amount of $17,030.25, to provide for the removal of 725 feet of
asbestos concrete pipe and for an additional seven (7) days due to delays
caused by Tropical Storm Fay.
4. Approve
Amendment #2, as shown on page _______, to PS-5151-03/AJP - Cassel Creek
Stormwater and Investigation Facility with BCI Engineers & Scientists, Inc.
of Lakeland, Florida, to increase the total not-to-exceed amount for the term
of the Agreement by an additional $200,000.00.
5. Award
IFB-600463-08/GMG, as shown on page _______, Term Contract Patching and Repair
of Streets, Driveways, Curbs and Gutters to Site Solutions of Central Florida,
Apopka (Primary Contractor), and Barracuda Building Corp., Apopka (Secondary
Contractor) (estimated $850,000.00 per year).
6. Approve
the Proprietary Source Procurement Agreement, as shown on page _______, and the
issuance of Purchase Orders for the maintenance, parts and repairs of the
elevators at the Criminal Justice Center through the life of the equipment with
Thyssenkrupp Elevator, Inc., Orlando (not to exceed $40,000.00 per year plus an
annual percent increase in accordance with the Consumer Price Index and/or
Producer Price Index).
7. Approve
the negotiated rates and award PS-3556-08/JVP, as shown on page _______,
Engineering Study and Design Services for CR 419 - Snow Hill Road to the Orange
County Line, to Professional Engineering Consultants, Inc., of Orlando, Florida
(estimated usage amount of $1,400,000.00 over the term of the Agreement).
Community Services
Community
Assistance
8. Approve
and authorize the Chairman to execute the Amendment and Renewal, as shown on
page _______, to the Substance Abuse Services Agreement (RFP-4258-05/BLH).
9. Approve
and authorize the Chairman to execute the Annual Choose Life Specialty License
Plate Affidavit, as shown on page _______, to the Department of Highway Safety
and Motor Vehicles.
Economic Development
Tourism
Development
10. Approve and authorize the Chairman to execute an Agreement, as
shown on page _______, with International Council of Central Florida (ICCF) in
the amount of $6,400.00 to assist with advertising and promoting the
International Visitor Leadership Program to promote Seminole County.
11. Approve and authorize the Chairman to execute an Agreement, as
shown on page _______, with Spring Breaks Sports, Inc. in the amount of
$15,500.00 for the 2009 Spring Break Sports Event.
12. Approve and authorize the Chairman to execute an Agreement, as
shown on page _______, with the Scottish-American Society of Central Florida,
Inc. for the 2009 Central Florida Scottish Highland Games in the amount of
$14,572.00.
Environmental Services
Business
Office
13. Approve release of the Original Water & Sewer Maintenance Bond
for the project known as Lake Forest 15.
14. Adopt appropriate Resolution #2009-R-14, as shown on page _______, amending
the Seminole County Administrative Code reflecting revised meter installation
materials costs.
Fiscal Services
Administration
15. Adopt appropriate Resolution #2009-R-9, as shown on page _______, amending
the Seminole County Administrative Code to add Section 22.20 which establishes
the Grants Management Policy for countywide pursuit and management of grant funds
received from outside revenue sources.
16. Authorize the Tax Collector's Office to publish the 2008 Delinquent
Tax lists in the Sanford Herald at the quoted rates.
17. Approve and authorize the Chairman to execute a Grant Agreement, as
shown on page _______, with the Florida Department of Environmental Protection
in acceptance of $175,000.00 through their Recreational Trails Program for
improvements to the Cross Seminole Trail.
18. Approve to submit a Grant Application to the Florida Division of
Emergency Management requesting grant funds through their Repetitive Flood
Claims Program, and authorize the County Manager to execute any supporting
documents.
18A. Approve and authorize the Chairman to execute the Public Assistance
Subgrant Agreement for Tropical Storm Fay, as shown on page _______, with the
State of Florida, Division of Emergency Management.
Budget
19. Approve and authorize the Chairman to execute appropriate
Resolution #2009-R-1, as shown on page _______, implementing Budget Amendment
Request (BAR) #09-19 through the General Fund in the amount of $165,151.00 to
carry forward unused grant proceeds.
20. Approve and authorize the Chairman to execute appropriate
Resolution #2009-R-2, as shown on page _______, implementing Budget Amendment
Request (BAR) #09-20 through the 1991 Infrastructure Sales Tax Fund in the
amount of $5,831,999.00 in order to correct the interfund split for the Bunnell
Road and Eden Park Avenue Roadway Improvement project.
21. Approve and authorize the Chairman to execute appropriate
Resolution #2009-R-3, as shown on page _______, implementing Budget Amendment
Request (BAR) #09-21 through the 1991 Infrastructure Sales Tax Fund in the
amount of $375,000.00 in order to establish and provide funding for the Wymore
Road Sidewalk sub-project.
22. Approve and authorize the Chairman to execute appropriate
Resolution #2009-R-4, as shown on page _______, implementing Budget Amendment
Request (BAR) #09-22 through the Public Works Grant Fund in the amount of
$1,179.00 reflecting the reduction of the Florida Mosquito Control Grant.
23. Approve and authorize the Chairman to execute appropriate
Resolution #2009-R-5, as shown on page _______, implementing Budget Amendment
Request (BAR) #09-23 through the Leisure Services Grant Fund & General Fund
in the amount of $350,000 to accept the Recreational Trails Grant.
MSBU
24. Adopt and authorize the Chairman to execute appropriate Resolution #2009-R-6,
as shown on page _______, establishing revisions to Section 20.37, MSBU
Application Fee Schedule, of the Seminole County Administrative Code.
25. Adopt and authorize the Chairman to execute appropriate Resolution #2009-R-7,
as shown on page _______, establishing revisions to Section 22.10, MSBU
Program, of the Seminole County Administrative Code.
Leisure Services
Parks
and Recreation
26. Adopt and authorize the Chairman to execute appropriate Resolution #2009-R-8,
as shown on page _______, amending the Seminole County Administrative Code,
Section 28.10 Boating Improvement Program, as amended.
27. Adopt and authorize the Chairman to execute appropriate Resolution #2009-R-15,
as shown on page _______, amending the Seminole County Administrative Code
Section 28.20, Parks/Trails Naming Procedures, to become Section 28.20, Policy
for Naming/Renaming Seminole County Parks, Open Spaces, Park Related
Facilities, Historical Sites, Trails, Trailheads, and Natural Lands, as
amended.
28. Adopt and authorize the Chairman to execute appropriate Resolution #2009-R-10,
as shown on page _______, amending the Seminole County Administrative Code
Section 28.5, Adopt-A-Trailhead, to become Section 28.5, Adopt-A-Park, as
amended.
Planning and Development
Building
29. Pulled from the agenda
the request to approve and authorize the Chairman to execute a Resolution
renaming Beardall Avenue to Skyway Drive.
Development
Review
30. Approve and authorize the Chairman to execute the final plat for
Wekiva Landings Subdivision located south of East Wekiva Trail and west of
North Hunt Club Blvd. in Section 6, Township 21 South, Range 29 East (Lennar
Homes, LLC).
Planning
31. Approve the Release of Lien in the amount of $12,000.00, Case No.
08-08-CEB, on 701 Coach Light Drive, Fern Park, Tax Parcel
#20-21-30-526-0A00-0260, previously owned by Nancy Foy, and currently owned by
Countrywide Home Loans, Inc., and authorize the Chairman to execute a Release
of Lien, as shown on page _______.
Public Works
Engineering
32. Approve and authorize the Chairman to execute a Mitigation
Reservation and Purchase Agreement (MRPA), as shown on page _______, for
purchase of wetland mitigation units by Seminole County in conjunction with the
State Road 434 Widening Project (Interstate 4 to Rangeline Road) from
Schrimsher, Inc., owner of the Lake Jesup Mitigation Area.
Roads
- Stormwater
33. Approve and authorize the Chairman to execute Florida Department of
Agriculture and Consumer Services (DACS) Form 13613, as shown on page _______,
acknowledging a reduction in State grant revenue for mosquito control.
Districts 1, 2, 3, 4 and 5
voted AYE.
Constitutional
Officers’ Consent Agenda
Motion by
Commissioner Carey, seconded by Commissioner McLean, to approve and authorize
the following:
Clerk’s Office
34. Approval of Expenditure Approval Lists, as shown on page _______,
dated November 24 and December 1, 8, & 15, 2008; and Payroll Approval Lists,
as shown on page _______, dated November 26 and December 11, 2008; approval of
BCC Minutes dated November 18, 2008; and noting, for information only, the
following Clerk’s “received and filed”:
1.
Amendment
#2, as shown on page _______, to Work Order #56 to PS-5120-02.
2.
M-4040-08/VFT
Agreement, Conpilog International Company, as shown on page _______.
3.
Letter
from Chairman Bob Dallari to Maryanne Morse, Clerk of Courts, advising that he
and Commissioner Van Der Weide will serve on the Value Adjustment Board for
2009.
4.
Amendment
#3, as shown on page _______, to Work Order #59 to PS-5120-02.
5.
RFP-600503-08,
I.T. Security Audit, Sunera, LLC, as shown on page _______.
6.
Second
Amendment, as shown on page _______, to IFB-600108-06.
7.
Amendment
#1, as shown on page _______, to Work Order #1 to PS-0955-06.
8.
Tennis
Developmental Instructor Agreement for Sinan Sudas, and Assistant and Associate
Tennis Pro Agreement for Jason Cordova, as shown on page _______.
9.
Work
Order #16, as shown on page _______, to CC-1284-06.
10.
Change
Order #1, as shown on page _______, to Work Order #22 to CC-1075-06.
11.
Amendment
#1, as shown on page _______, to RFP-1347-06.
12.
First
Amendment, as shown on page _______, to IFB-3101-05.
13.
First
Amendment, as shown on page _______, to Litigation Consultant Services
Agreement, GAI Consultants, 2007-CA-826-13-K.
14.
Litigation
Consultant Services Agreement, Clayton, Roper & Marshall,
2007-CA-1604-0111-13-W, as shown on page _______.
15.
Work
Order #40, as shown on page _______, to PS-5174-04.
16.
Work
Order #84, as shown on page _______, to PS-5150-03.
17.
Work
Order #64, as shown on page _______, to PS-5120-02.
18.
Change
Order #1, as shown on page _______, to Work Order #2 to CC-2184-07.
19.
Amendment
#1, as shown on page _______, to Work Order #62 to PS-5120-02.
20.
Letter
from David Martin, CPA, Auditor General, to Maryanne Morse, Clerk of Circuit
Court, submitting Report #2009-055, Seminole County District School Board
Operational Audit.
21.
Title
Opinion, as shown on page _______, for H&H Farms Subdivision Minor Plat.
22.
Amendment
#1, as shown on page _______, to Work Order #2 to PS-0147-05.
23.
Work
Order #65, as shown on page _______, to PS-5120-02.
24.
Addendum
#19, as shown on page _______, to Wekiva Golf Club Townhomes Minor Amendment.
25.
Conditional
Utility Agreements, as shown on page _______, for water and sewer service with
Boxley Enterprises for the project known as Boxley Plaza.
26.
Conditional
Utility Agreements, as shown on page _______, for Potable and Reclaim Water and
Sewer Service with Eden Point LLC for the project known as Eden Point.
27.
Conditional
Utility Agreements, as shown on page _______, for Potable and Reclaim Water and
Sewer Service with Thelma C. Yates Revocable Trust and William Yates Family
Trust for the project known as Eden Point.
28.
Notice
of Commission Hearing and Prehearing to Florida Power & Light Co.,
Wheelabrator Technologies, Inc. and All Other Interested Persons re: Petition for approval of renewable energy
tariff and standard offer contract.
29.
Change
Order #2, as shown on page _______, to CC-2213-07.
30.
Change
Order #1, as shown on page _______, to RFP-0613-06.
31.
Change
Order #3, as shown on page _______, to CC-2486-07.
32.
Second
Amendment, as shown on page _______, to IFB-3132-05.
33.
Amendment
#1, as shown on page _______, to Work Order #31 to RFP-0225-05.
34.
Work
Order #32, as shown on page _______, to RFP-0225-05.
35.
Amendment
#1, as shown on page _______, to Work Order #8 to PS-5185-05.
36.
Cash
Maintenance Bonds with Escrow Agreements, as shown on page _______, for the
projects known as Magnolia Corporate Center and Remington Commercial Park.
37.
Letters
of Understanding, as shown on page _______, with the cities of Altamonte
Springs, Casselberry, Sanford, Winter Springs, and Longwood for the Florida
Yards & Neighborhood Program.
38.
Work
Order #19, as shown on page _______, to PS-5182-05.
39.
Amendment
#1, as shown on page _______, to Work Order #14 to RFP-0013-05.
40.
Sixth
Amendment, as shown on page _______, to RFP-4253-05.
41.
Assistant
& Associate Tennis Pro Agreement for Robyn Suto, as shown on page _______;
and Tennis Developmental Instructor Agreement for John Sanders, as shown on
page _______.
42.
Amendment
#2, as shown on page _______, to Work Order #26 to PS-1074-06.
43.
Change
Order #2, as shown on page _______, to CC-2183-07.
44.
Amendment
#1, as shown on page _______, to Work Order #2 to RFP-0558-06.
45.
Closeout,
as shown on page _______, for Work Order #13 to CC-1284-06.
46.
Work
Order #2, as shown on page _______, to PS-1903-07.
47.
Work
Order #11, as shown on page _______, to PS-1020-05.
48.
Change
Order #3, as shown on page _______, to CC-2324-07.
49.
Memorandum
to Ann Colby, Assistant County Attorney, from David Shields, Assistant County
Attorney, re: Basic Services Agreement
Amendment Request for Seminole County v. Sobik’s of Airport Blvd., Inc.
50.
IFB-600515-08
Contract, as shown on page _______, for Purchase of Animal Medicine and
Supplies with Henry Schein Animal Health and Webster Veterinary Supply, Inc.
51.
Certificate
of No Recall, as shown on page _______, for Florida Jai-Alai, Inc.
52.
Memoranda
to Ann Colby, Assistant County Attorney, from David Shields, Assistant County
Attorney, re: Basic Services Agreement
Amendment Requests for Seminole County v. Sobik’s of Airport Blvd., Inc.
and Seminole County v. Timothy A. Waddle, et al.
53.
Change
Order #2, as shown on page _______, to CC-2486-07.
54.
Work
Order #25, as shown on page _______, to PS-5190-05.
55.
Parks
Contracts, as shown on page _______, for Services for Raymond Gerondel and Amy
Sigmon.
56.
Work
Order #4, as shown on page _______, to PS-2564-08.
57.
Letter
to Maryanne Morse, Clerk of Circuit Court, from Donna Gardner, City Clerk, city
of Casselberry, re: annexation Ordinance
#08-1259.
58.
Third
Amendment, as shown on page _______, to M-491-05.
59.
Work
Order #107, as shown on page _______, to PS-5165-04.
60.
Tennis
Pro Agreements, as shown on page _______, for the following: Danny Colon; Deborah G. Coreil; Taryn
Lamonettin; Rachel L. Magory; Leanne Yarn; Roger Crawford; Sarah Harkins; Peter
Mainelli; Danny Keating; and Chelsea Maratta.
61.
First
Amendment, as shown on page _______, to IFB-600301-08.
62.
Title
Opinion, as shown on page _______, for Terracina at Lake Forest Second
Amendment.
63.
Amendment
#1, as shown on page _______, to Work Order #9 to PS-1020-05.
64.
Work
Order #46, as shown on page _______, to PS-1074-06.
65.
Work
Order #6, as shown on page _______, to PS-5147-03.
66.
Work
Order #15, as shown on page _______, to CC-1284-06.
67.
Bills
of Sale, as shown on page _______, for Remington Commercial Park and Magnolia Corporate
Center.
68.
Board
of Adjustment Development Orders, as shown on page _______, as follows: Andrea Kaye; Ly Phillip & Diep Thi
Nguyen; Islam & Matape Kadriu; Brenda Byers; Rachel & Von A. Plourde;
Charles & Ann Hortenstine; Aaron & Brandy Carter; Bruce & Julie
Lapina; Roland & Rena Buhrow; Bienvenido Olavarria & Nidia Gonzalez;
Seminole County BCC; and MSKP Springs Plaza.
69.
Bids
as follows: CC-4082-08; RFP-600547-08;
and CC-3949-08.
Sheriff’s Office
35. Approval by the Board of County Commissioners to contribute
$14,000.00 from the Law Enforcement Trust Fund to provide funds for “Project
Graduation” to Seminole County high schools.
Districts 1, 2, 3, 4 and 5
voted AYE.
Regular
Agenda
Tina Williamson, Assistant Planning
Manager, addressed the Board to present the request for reduction to the Code
Enforcement Board lien from $4,000.00 to $2,082.18, which represents an 80%
reduction of the total lien plus administrative costs of $1,282.18 for Case #08-126-CEB
on the property located at 211 Nob Hill Circle, Longwood – Richard and Laura
Napoleon, and require these costs to be paid within 60 days or the lien will
revert to its original amount ($4,000.00). Ms. Williamson said after reviewing the case,
staff is recommending the lien be reduced.
District Commissioner Van Der Weide stated
he has been looking into this and have talked to the applicant. It seems to him that the County’s
administration costs have really got out of hand. He said this is a tremendous amount and he
asked what is the staff doing that costs that amount of money.
Ms. Coto stated that staff was directed by
the Board approximately two years ago to make sure they were capturing all
their costs. She understands this amount
is for staff time, the mailings, and any fuel and vehicle costs associated with
dealing with Code Enforcement Board cases.
In the past, the fees have been significantly less. This was an attempt to have the full costs
reimbursed.
Commissioner Carey said she thinks that
came about because the staff wasn’t collecting those costs. If people are violating the codes and
requiring the County to spend a lot of staff time going out to give them notice
and spending a lot of time and effort on these cases; to make sure the rest of
the community is protected, she thinks the land owner should have to reimburse
the County for that.
Commissioner Henley stated he agrees with
Commissioner Carey as it relates to the officer doing the inspections, but the
costs show an hour each for reviews by the Code Board Attorney, Planning
Manager, P&D Director, Deputy County Manager and County Attorney; and he
said it doesn’t take him an hour to review and study the information. He thinks this is part of the concern
Commissioner Van Der Weide is talking about.
Commissioner McLean said he knows they have
had discussions before that if the Board keeps going in the direction of taking
large percentages off the original fines, it ends up not having a lot of
teeth. He asked if this was a specific situation.
Commissioner Van Der Weide said it has
always been the Board’s job to look for compliance. In this particular case, it has taken more
time than it should have, but there were extenuating circumstances. He reviewed that the case is for overgrown
grass. That’s why the Board has the
option to look at these cases individually.
He said the County has been reactive and not proactive in these cases.
Motion
by Commissioner Van Der Weide, seconded by Commissioner McLean, to reduce the
Code Enforcement lien from $4,000 to the administrative cost amount of $1,282.18
for Case #08-126-CEB on property located at 211 Nob Hill Circle, Longwood, for
Richard and Laura Napoleon; and upon payment in full, authorize the Chairman to
execute the Satisfaction of Lien, as shown on page _______.
Under discussion, Commissioner Carey
discussed that she thinks they need to stress people do need to comply with the
laws even if the property is for sale.
Upon inquiry by Commissioner Carey,
Commissioner Van Der Weide stated the costs are to be paid within 60 days, the
normal amount of time given, or the lien will revert to its original amount.
Districts 1, 2, 3, 4 and 5 voted AYE.
-------
Ms. DeBord presented the staff recommendation
for the Board of County Commissioners to authorize the Chairman to execute the
US 17-92 CRA Redevelopment Grant Application, Addendum A, granting permission
to SafeHouse to apply for funding under the U.S. 17-92 CRA Grant Program for
Redevelopment and Construction. She
stated that based on the lease, staff must have Board authorization in order to
sign off on the application.
Motion
by Commissioner Carey, seconded by Commissioner McLean, to approve the staff
recommendation and authorize the Chairman to execute the US 17-92 CRA
Redevelopment Grant Application, Addendum A, as shown on page _______, granting
permission to SafeHouse to apply for funding under the U.S. 17-92 CRA Grant
Program for Redevelopment and Construction for property owned by the County.
Districts 1, 2, 3, 4 and 5
voted AYE.
-------
Chairman Dallari recessed the
meeting at 10:33 a.m. and reconvened it at 10:40 a.m. with all Commissioners
present. Clerk Maryanne Morse reentered
the meeting at 10:41 a.m.
COUNTY
ATTORNEY’S BRIEFING
Mr. McMillan reported that he
sent each Commissioner an e-mail yesterday to advise them the Administrative
Law Judge for Yankee Lake CUP Permit challenge has issued his recommended order
and will be recommending to the St. Johns River Water Management District the issuance
of the County’s permit along the lines the County requested with no additional
conditions other than those previously agreed to. He said he doesn’t anticipate that order
getting to the St. Johns District until March.
He said if anyone wishes, he can provide a copy of the order.
Chairman Dallari asked Ms. Coto
and Mr. McMillan to relay to the staff a good job done and thanks for all their
efforts.
County
Manager’s Briefing
Barbara Hughes, Cooperative Extension
Manager, addressed the Board to thank the Commissioners for the fabulous
representation they have given to serve on the Seminole County Agriculture Advisory Committee. She explained the purpose for this item is
for the Committee members to brief the Board. She advised there were three items the
Committee had been deliberating on and the members want to share with the Board
that: 1) They would appreciate more
flexible signage requirements to promote agritourism and the farm gate sales
for the agricultural community; 2) They would like a general discussion with
the Board on agritourism and ideas on how to better promote agricultural and
economic development and tourism.
Ms. Hughes thanked Economic
Development and Tourism for working closely with the Committee to help them,
and the Tourism web site now has an agritourism web page.
Ms. Hughes said lastly, the Committee
would like to explore ways to better communicate the economic contributions
that agricultural makes. She thanked and
acknowledged the Committee members who came to the meeting today—Imogene
Yarborough, Bob Braun, Jim Hunter and David Evans.
Imogene Yarborough addressed the Board
to state she could not stress things any more than what Ms. Hughes already
said. She reiterated that they
desperately need flexibility in signage, she knows this is a “teeter-totter”
between agriculture, real estate and other places that want to put up their
signs too. She said food is important
and locally-grown food is even more important.
She provided the Board with calendars, information (copy received and
filed) on how much comes to the County through agriculture and information (copy
received and filed) with addresses and names of local places in business now
that sells farm fresh vegetables. These
are the businesses asking for a little more signage to let people know where
they are and what they have available.
Commissioner Van Der Weide stated he
would think Seminole Government TV can help these businesses.
Bob Braun addressed the Board to thank
the Board for this opportunity to speak and he thanked Commissioner Carey for
his recent appointment to the Agriculture Advisory Committee. He said he and his wife own and operate Rest
Haven Farm. He described his business,
which is a hydroponic vegetable operation producing beef steak tomatoes,
cucumbers and lettuce. He discussed the
impact of the signage and what a difference it can make for a small business. He said they are in a rural area so signage
is important to lead people to their operation.
He said he would be happy to provide details of agricultural signage
programs that are currently ongoing in other areas of the country and they have
already established criteria regarding eligibility, acceptable locations and
other details that have proven successful in providing relief to operations
like his in the rural area without opening the floodgates to irresponsible
placement of commercial signs.
Commissioner Carey asked Mr. Braun to
provide that information to the staff to make sure they have the opportunity to
review it.
Commissioner Henley said it seems to
him that this is a reasonable request and there should be some way to deal with
this. They allow commercial people to
advertise and, although this is in a rural area, it is a commercial business as
far as he is concerned. He said he would
like to see them take a serious look at what they can do.
Ms. Coto said the staff’s
recommendation is to turn this over to the Planning staff for review of the
Land Development Code and take the recommendations from the Agricultural
Advisory Committee and come back with some recommendations to the BCC for their
consideration.
Motion by
Commissioner Henley, seconded by Commissioner McLean, for staff to proceed as
outlined by Ms. Coto for the Planning staff for review of the Land Development
Code and take the recommendations from the Agricultural Advisory Committee and
come back with some recommendations to the BCC for their consideration.
Commissioner Carey said she thinks there
are ways to get easements and ways for the Board to allow signs to be placed
along a major corridor working with DOT.
She thinks the signs need to be more of a permanent nature and not the
illegal snipe signs kind.
Commissioner Van Der Weide said he
agrees with Commissioner Henley that there has to be some reasonable way to
accommodate these businesses. He said
this is a whole industry in the community that needs the Board’s help, and the
citizens need to know that information.
Chairman Dallari said he agrees. He commended the Agricultural Advisory
Committee for bringing this issue to the Board instead of trying to figure out
how to put up snipe signs.
Districts 1, 2, 3, 4 and 5 voted AYE.
David Evans addressed the Board to
state he is in support of the Board’s motion and he appreciates the
Commissioners’ attitudes and comments.
He said they will work with staff at any level. He asked for a time frame for accomplishing
this.
Ms. DeBord stated she believes staff
can provide recommendations back to the Board in about 60 days. She wants to make sure staff has the
opportunity to work closely with the Committee.
She added that they will come back to the Board in March.
Mr. Evans thanked the Board for
entertaining these requests.
-------
Commissioner Henley asked Ms. Coto if
she was able to contact Bobby Brantley to get a report on the $2 Surcharge
Bill. Ms. Coto advised Ms. O’Bryan was
able to speak with John Harley as Mr. Brantley was out of the office at the
time, and Mr. Harley was to go to the House of Representatives and speak to
someone directly regarding that bill.
Mr. Harley is to report back to Ms. O’Bryan before conclusion of the BCC
meeting today. She hopes to have additional
information for the Board under her report in the afternoon meeting.
-------
Chairman
Dallari recessed the meeting at 10:58 a.m., reconvening at 1:30 p.m., this same
date with all Commissioners and all other Officials, with the exception of
Deputy Clerk Carylon Cohen, who was replaced by Deputy Clerk Eva Roach, who
were present in the Opening Session.
PROOFS OF
PUBLICATION
Motion by Commissioner Carey, seconded
by Commissioner McLean to authorize the filing of the proofs of publication for
this meeting's scheduled public hearings into the Official Record.
Districts
1, 2, 3, 4 and 5 voted AYE.
PUBLIC
HEARINGS
REZONE/Jack
Reynolds
Proofs of
publication, as shown on page _________, calling for a public hearing to
consider a request to Rezone from A-1 (Agriculture) to PUD (Planned Unit
Development) on approximately 5.56 acres, located on the east side of Richmond
Avenue, approximately ½ mile south of the intersection of SR 46 and Richmond
Avenue; and approve the Preliminary Master Plan and Development Order, Jack
Reynolds, received and filed.
Ian
Sikonia, Planning, addressed the Board to present request, advising that the
proposed Preliminary Master Plan indicates that the project will contain a
total of 59,400 sq. ft. divided between six buildings. Office uses are limited to 14,400 sq. ft. and
warehouse uses are limited to 35,400 sq. ft.
The applicant is proposing uses from the M-1 (Industrial) zoning
district with outdoor storage. He
reviewed the setbacks on the property, the proposed landscaping and the
required interior landscaping. He
reviewed the compatibility with surrounding properties as outlined in the
agenda memorandum. He said staff finds
that the requested rezone is compatible with the surrounding uses and existing
development patterns of the area. The
Planning & Zoning Commission (P&Z) recommended approval of the
request. Staff also recommends approval
of the request subject to the conditions in the development order.
Jack
Reynolds, applicant, addressed the Board to state he reviewed staff comments
and the development order special conditions and he has no problems with any of
them. He further stated he will be glad
to answer any questions.
No one
spoke in support or in opposition.
Motion by Commissioner Carey,
seconded by Commissioner Henley to adopt Ordinance #2009-1, as shown on page
________, rezoning from A-1 (Agriculture) to PUD (Planned Unit Development) on
approximately 5.56 acres, located on the east side of Richmond Avenue,
approximately ½ mile south of the intersection of SR 46 and Richmond Avenue,
and approval of the Preliminary Master Plan and Development Order, as shown on
page _________, as described in the proof of publication, Jack Reynolds, per
staff findings.
Districts
1, 2, 3, 4 and 5 voted AYE.
REZONE/Ronald
Morris
Proof of
publication, as shown on page ________, calling for a public hearing to
consider a request to Rezone from A-1 (Agriculture) to R-1AAAA (Single-Family
Dwelling) on approximately 2.48 acres, located on the north side of Gabriella
Lane, approximately 2,600 feet west of the intersection of Tuskawilla Road and
Gabriella Lane, Ronald Morris, received and filed.
Austin
Watkins, Planning, addressed the Board to present the request. He advised that the staff’s report shows the
proposed request is under District 3 and it should be District 1. He stated the R-1AAAA district requires a
minimum lot size of 21,780 sq. ft. and a minimum width at the building line of
100 ft. The Future Land Use designation
of the subject property is Low Density Residential (LDR) which allows the
requested zoning district. Staff
conducted a lot size compatibility analysis and determined that the analysis
supports the requested R-1AAAA zoning classification. He reviewed the compatibility of surrounding
properties. The Planning & Zoning
Commission recommended approval of the request.
Staff is also recommending approval of the request.
Commissioner
Carey clarified that there are sidewalks along Gabriella Lane.
Jack
Krips, representing the applicant, addressed the Board to state he has no
additional comments.
Attorney
David Tegeler, 4080 Waterview Loop, addressed the Board to state he is here to
speak in opposition to the proposed zoning.
He stated he is representing the Autumn Glen Homeowners’ Association and
the Board should have a petition signed by the property owners opposing the
rezoning request. He displayed a map
showing the subject property and he reviewed the location of gopher tortoises’
nests and the adjacent property owners objecting to the request. There are ten acres of agricultural zoning
left in this area, and both Lot #3 and Mr. & Mrs. Kovaleski’s lot each have
a single-family home. The homeowners’
association feels that agriculture is the best use for the subject
property. He displayed an aerial photo
(not received and filed) and stated the western side of the subject property
has a significant buffer of trees and they have been there for years. Those trees are very valuable to the
homeowners’ association as they have become a wildlife sanctuary of gopher
tortoises and foxes living in the area.
The residents feel that to allow this property to be subdivided into
three lots with a very narrow access subjects those trees and a large part of
their concern is they will be cut down.
He said he would ask the Board to deny the request, but if the Board
does approve the request, they would ask the Board to condition the approval on
the maintenance of a 50 ft. wide tree buffer with the existing vegetation along
the west side of the property.
Mr.
Watkins discussed with Commissioner McLean the minimum lot size and the overall
net density.
Upon
inquiry by Commissioner Carey, Attorney Tegeler advised the Autumn Glen
Homeowners’ Association has written an official letter in opposition to the
request, but he is the legal counsel for them.
He said he personally spoke with the President of the association and he
authorized him to speak on their behalf.
Commissioner
Carey stated an official species survey will be required prior to the final
engineering stage.
No one
else spoke in support or in opposition.
Speaker
Request Form was received and filed.
Mr.
Watkins pointed out for Commissioner Henley the location of Waterview
Loop. He discussed the terms of the
setback for single-family homes.
Upon
inquiry by Commissioner Dallari, Mr. Watkins advised an environmental study
will be required to see if gopher tortoises are living on the property.
District
Commissioner Dallari stated he feels that R-1AAAA is pretty much compatible to
the west and he would recommend approval.
Motion by Commissioner McLean,
seconded by Commissioner Van Der Weide to adopt Ordinance #2009-2, as shown on
page ________, approving rezoning from A-1 (Agriculture) to R-1AAAA
(Single-Family Dwelling) on approximately 2.48 acres, located on the north side
of Gabriella Lane, approximately 2,600 feet west of the intersection of
Tuskawilla Road and Gabriella Lane, as described in the proof of publication,
Ronald Morris, based on staff findings.
Districts
1, 2, 3, 4 and 5 voted AYE.
CHAIRMAN’S
REPORT
Chairman
Dallari stated about a year ago, the Board authorized not to have BCC Chairman
attend the Mayors and Managers’ meetings, and he would like authorization to
reverse the Board’s decision to allow the Chairman or Vice Chairman to attend
those meetings.
Motion by Commissioner McLean,
seconded by Commissioner Henley to authorize the Chairman or Vice Chairman to
attend the Mayors and Managers’ meetings.
Districts
1, 2, 3 and 4 voted AYE.
Commissioner
Carey voted NAY.
-------
Chairman
Dallari requested authorization to appoint Kendra Cassel to the Seminole County
Early Learning Coalition.
Motion by Commissioner Van Der
Weide, seconded by Commissioner McLean to appoint Kendra Cassel to the Seminole
County Early Learning Coalition.
Districts
1, 2, 3, 4 and 5 voted AYE.
COMMUNICATIONS
AND/OR REPORTS
The following Communications and/or
Reports were “received and filed”:
1.
Fax
dated 12/8/08 from Carla Wilson to Chairman Dallari re: anti-chaining
legislation.
2.
Copy
of letter received 12/8/08 from Don Peterson, Black Hammock Assoc. President,
to Commissioner McLean re: proposed commercial development at SR 434/Hammock
Trail.
3.
Letter
dated 12/3/08 from J. Charles Gray, Gray Robinson Attorneys at Law, to Chairman
Dallari re: support for North View project at Lockwood Rd./McCulloch Rd.
4.
Letter
(with attachment) dated 11/30/08 from Sam Stark, Central FL Sports Commission
President, Jonathan Mousseau, Marketing Manager, Tom Hagood, Board Member, and
Bruce Skwarlo, Board Member, to Chairman Dallari re: sports update and October
2008 Activities Report.
5.
Letter
dated 12/9/08 from Gregory Kurth, Family Services of MetroOrlando CEO, Glen
Casel, CBC of Seminole President, and Kathleen Hawkins, Connecting God’s
Children Board Member, to Chairman Dallari re: faith-based partnership with
community and social service organizations.
6.
Letter
dated 12/6/08 from Shanna Smith, National Fair Housing Alliance President, to
BCC re: obligations of Neighborhood Stabilization Program grantees.
7.
Letter
dated 12/11/08 (with attachments) from Cynthia Porter, Sanford Deputy City
Clerk, to BCC re: Sanford Ordinance #4149, annexation of property between
Marquette Ave./E. Lake Mary Blvd. and Beardall Ave./Sipes Ave.
8.
Seminole
County Official Public Notice received 12/12/08 re: Airport Blvd. sidewalk
project.
9.
Letter
dated 12/2/08 from Candace Hertzel, People for the Ethical Treatment of
Animals, to Chairman Dallari re: support for anti-chaining legislation.
10.
Copy
of letter dated 12/5/08 (with attachments) from Clayton D. Simmons, Chief
Judge, to Cindy Coto, County Manager, re: civil courthouse security.
11.
Letter
dated 12/10/08 from Hugh Harling, Harling Locklin & Assoc., to Cindy Coto,
County Manager, re: request to have Deer Lakes Subdivision placed on 1/13/09 BCC agenda.
12.
Copy
of letter dated 12/15/08 from Cindy Coto, County Manager, to Carla Wilson re:
anti-chaining legislation.
13.
Letter
dated 12/10/08 from Nan McCormick, CB Richard Ellis, Inc. Sr. Vice-President,
to Chairman Dallari re: support for North View project at Lockwood
Rd./McCulloch Rd.
14.
Notice
received 12/12/08 from Keep Seminole Beautiful re: invasive plant program.
15.
Fax
dated 12/9/08 from S. Brent Spain, Theriaque Vorbeck & Spain, Attorneys at
Law, to Chairman Dallari re: Carillon PUD major amendment.
16.
Letter
dated 12/12/08 (with attachments) from Bernard Mitchell, Martin Luther King,
Jr. Steering Committee Chairman, to BCC re: City of Sanford celebration
activities.
17.
Copy
of letter dated 12/18/08 from Chairman Dallari to Whom It May Concern re: BCC
authorization for Commissioner Henley as Secretary of the Central FL Commuter
Rail Commission and BCC representative, to approve 1st Amendment to Interlocal
Operating Agreement for the Operation of the Central FL Commuter Rail System.
18.
Letter
dated 12/17/08 from Matthew Hodge, Seminole Community College Foundation
Executive Director, to Chairman Dallari re: appreciation of $150,000
contribution for the SCC Small Business Service Program.
19.
Letter
received 12/22/08 (with attachments) from Gerald Paradise, City of Casselberry,
to Cindy Coto, County Manager, re: voluntary annexation, 1635 SR 436, 477 Lake
Howell Rd., 934 Laura St., 309 Concord Dr., 404 Lotus Ln., and 571 Ruby Ct.
20.
Copy
of letter dated 12/19/08 from Cindy Coto, County Manager, to Sherman Yehl,
Sanford City Manager, re: reimbursement of monies for misallocated Communication
Service Tax by CST dealers.
21.
Copy
of letter dated 12/19/08 from Cindy Coto, County Manager, to Clayton Simmons,
Chief Judge, re: civil courthouse security.
22.
Copy
of memo dated 12/22/08 (with attachments) from Cindy Coto, County Manager, to
Maryanne Morse, Clerk of Court, re: adjustment to Commissioners' salaries.
23.
Letter
dated 12/19/08 (with attachments) from Gregory Kurth, Family Services of
MetroOrlando CEO, Glen Casel, CBC of Seminole County President, and Sheri Bell,
Connecting God's Children Board Member, to Chairman Dallari re: faith-based
partnership with community and social services organizations.
24.
Letter
dated 12/10/08 (with attachments) from Blanche Sherman, LYNX Finance Manager,
to Chairman Dallari re: LYNX quarterly report ending 9/30/08.
25.
Copy
of letter dated 1/2/09 from John Tyler, FDOT Project Manager, to BCC re: I-4
improvements from Orange/Seminole County line to north of Central Parkway.
26.
Copy
of letter dated 12/15/08 from Harold Barley, MetroPlan Orlando Executive
Director, to John Ashworth, Seminole County Regional Chamber of Commerce
President, re: regional dedicated transportation funding source.
27.
Copy of letter dated 12/19/08 from Kyle Taylor, Seminole
Voice Publisher, to Chairman Dallari re: name change of publication from The Oviedo Voice to The Seminole Voice.
28.
Copy
of memo dated 12/12/08 from Miles Anderson, FL Division of Emergency
Management, to Chairman Dallari re: update of FL Admin Code.
29.
Notice
received 12/18/08 from City of Altamonte Springs re: request for Conditional Use,
"major alcoholic beverage establishment", for 1191 Douglas Ave., Greg
Rike Productions, Inc.
30.
Letter
dated 12/14/08 from John D. & Eileen Rodgers to Chairman Dallari in
appreciation of resolution presented to Natalie Palumbo, 4H Horseman of the
Year.
31.
Letter
received 12/17/08 from Josiah Wess to BCC re: lack of entertainment venues in
Winter Springs.
32.
Copy
of letter dated 12/23/08 from Julia Thompson, Parks & Recreation Manager,
to Gale Poleschuk re: appreciation of donation in memory of Betty Ann
Hellebrand.
33.
Copy
of letter dated 12/23/08 from Cindy Coto, County Manager, to Richard Gestrich,
Oviedo City Manager, re: agreement between County and City of Oviedo for Shane
Kelly Park.
34.
Letter
dated 12/22/08 from Bill McCollum, Florida Attorney General, to BCC re: open
government and Florida Sunshine Law.
35.
Letter
dated 12/23/08 from F. David McKinney, J. Rolfe Davis Insurance CEO, to
Chairman Dallari re: sale of J. Rolfe Davis Insurance to BB&T Bank Corp.
36.
Copy of letter dated 12/5/08 from Lance W.
Kesterson, Nationwide Retirement Solutions Vice-President, to Cindy Coto,
County Manager, re: deferred comp contract extension.
37.
Copy
of letter dated 12/12/08 from Cindy Coto, County Manager, to Lance Kesterson,
Nationwide Retirement Solutions Vice-President, re: deferred comp contract
M-463-04.
38.
Letter
dated 12/12/08 (with attachments) from Congressman John Mica to Chairman
Dallari re: Central Florida Commuter Rail.
DISTRICT
COMMISSIONERS’/COMMITTEE REPORTS
Commissioner
Van Der Weide informed the Board that the Sanford Orlando Kennel Club is
contributing $2,500 to the Heroes’ Memorial Fund.
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Motion by Commissioner Van Der Weide,
seconded by Commissioner Henley to appoint and reappoint the following:
Reappoint Rex Clonts, Jr. to
the Agriculture Advisory Committee for a 2-year term ending 1-1-2011
Reappoint Paul Klinger, Jr.
to the Agriculture Advisory Committee for a 2-year term ending 1-1-2011
Reappoint Debra
Garrambone-McMenemy to the Animal Control Board for a 1-year term ending
1-1-2010
Reappoint Mike Bass as the
alternate/rotating appointment to the Board of Adjustment for a 4-year term
ending 1-1-2013
Reappoint Steve Young to the
Well Drillers Board for a 1-year term ending 1-1-2010
Reappoint Elizabeth Murphrey
to the Disability Advisory Board for a 2-year term ending 1-1-2011
Reappoint Doreen Kirk to the
Disability Advisory Board for a 2-year term ending 1-1-2011
Reappoint Rosalee Wright
Cook to the Historical Commission for a 2-year term ending 1-1-2011
Reappoint Paul Zuromski to
the Historical Commission for a 2-year term ending 1-1-2011
Reappoint Rose Reeves to the
Library Advisory Board for a 2-year term ending 1-1-2011
Appoint Mike Bowdoin to the
Port Authority Board for a 4-year term ending 1-1-2013
Appoint Bob Goff to the
Leisure Services Advisory Committee for a 1-year term ending 1-1-2010 and
Adopt appropriate Resolution
#2009-R-11, as shown on page ________, commending Judy Putz for her past
service on the Leisure Services Advisory Committee
Districts
1, 2, 3, 4 and 5 voted AYE.
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Motion by Commissioner Carey,
seconded by Commissioner Henley to appoint Brandi Triplett to the MetroPlan
Citizen Advisory Committee.
Districts
1, 2, 3, 4 and 5 voted AYE.
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Motion by Commissioner Carey,
seconded by Commissioner Van Der Weide to reappoint Curtis Gashlin to the Board
of Adjustment as an alternate for a 4-year term ending 2013.
Districts
1, 2, 3, 4 and 5 voted AYE.
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Commissioner
Carey stated she met with the Midway community on January 8 to discuss the
damage that was done to the Community Center.
She stated she and Ms. Coto also have met with the School Board relating
to Midway Elementary School being vacated in January 2010. She said Ms. Coto asked Frank Raymond,
Administrative Services Director, to do some preliminary analysis of possibly
turning one of the Midway Elementary buildings into a community center. She said a community meeting is scheduled and
she will continue to discuss with the School Board with regard to leasing the
property. The Health Dept. is looking at
using one of the buildings as a clinic.
The Head Start Program is also looking for a location in that area to
use for Head Start. She stated she
wanted to make the Board aware of these discussions going on.
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Commissioner
Carey stated she had a meeting with Congressman Mica, FDOT, city of Sanford
Mayor and Amtrak with regard to auto train.
She stated the auto train is getting $3 million to do a renovation of
the station and construction will begin in April or May of this year. They have had several meetings and they will
have a couple more before they come up with a final suggestion. Part of the issue is access to the auto train
station and signage. Congressman Mica is
working with Amtrak to improve that station.
She stated she and Congressman Mica are also looking at improvements to
SR 46 and Persimmon to access that station.
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Commissioner
Carey reminded the Board that two historical markers along with the official
opening of Dr. Martin Luther King Jr. Blvd. will be dedicated on January 17 at
9:00 a.m.
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Commissioner
Henley stated MetroPlan has a new chairman and Chairman Dallari is the new Secretary-Treasurer. The old Chair is continuing with Lynx and
they haven’t found a replacement yet.
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Motion by Commissioner Henley,
seconded by Commissioner Carey to appoint/reappoint the following:
Reappoint John Lommerse and
David Evans to the Agriculture Advisory Committee for terms ending January 2011
Reappoint Kathleen Prince to
the Animal Control Board for a term ending January 2010
Appoint Dennis Warren to the
Code Enforcement Board for a term ending January 2012
Appoint Shelley Shaffer to
the Code Enforcement Board for a term ending January 2012
Adopt appropriate Resolution
#2009-R-12, as shown on page __________, commending Stewart Fritz; and
Resolution #2009-R-13, as shown on page __________, commending Fred Geltz for
their services on the Code Enforcement Board
Reappoint David Putz and
Richard Moselely to the Contractor Examiners Board for a term ending January
2010
Reappoint Sara Brothers to
the Disability Advisory Board for a term ending January 2011
Reappoint Mark Brandenburg
to the Leisure Services Advisory Committee for a term ending January 2012
Reappoint Dudley Bates to
the Planning & Zoning Commission for a term ending January 2013, and
Reappoint Andrew Van Gaale
to the Seminole County Industrial Development Authority for a term ending
January 2013
Districts
1, 2, 3, 4 and 5 voted AYE.
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Motion by Commissioner McLean,
seconded by Commissioner Carey to reappoint Jack Vaughn to the Agriculture
Advisory Board for a term ending January 2011; Nancy Irish to the Contractor
Examiners Board for a term ending 2010; Ed White to the Disability Advisory
Board for a term ending 2011; and Margaret Johnson to the Library Advisory
Board for a term ending 2011.
Districts
1, 2, 3, 4 and 5 voted AYE.
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Commissioner
McLean stated at the last meeting, the Board had discussions relating to speed
limits in Seminole County. He stated he
has asked that staff check into Country Club Road south of Main Road. He asked Ms. Coto to check and see where they
are on that.
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Commissioner
McLean stated Envision Seminole is having an economic briefing on January 29 at
7:30 a.m. at the Progress Energy building in Lake Mary and they will be having
three speakers during that time. He
encouraged everyone to attend that.
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Commissioner
McLean stated as everyone is aware, Seminole High School won the State
championship and a parade is scheduled for tomorrow at 1:30 p.m. He stated he believes that some of the high
school players will be attending the January 27 meeting.
Ms. Coto
stated staff has notified the school but has not received a confirmation on
same. She stated she is hoping that they
can attend the January 27 meeting.
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Commissioner
McLean stated the upcoming State of the County address will be occurring on
Friday, February 13 at 11:30 a.m. at the Altamonte Hilton, and he has been
asked to travel to the various cities, Airport Authority, EDC, Port Authority
and MetroPlan to try to get every elected official to attend that event.
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Commissioner
Dallari stated the P&Z Commission had a significant turnout for the North
View (Carillon/UCF) project and he would like to request the Board to schedule
that public hearing for the evening of January 27, 2009.
Motion by Commissioner McLean,
seconded by Commissioner Carey to authorize scheduling the public hearing for
the North View (Carillon/UCF) project at 7:00 p.m. on January 27, 2009.
Districts
1, 2, 3, 4 and 5 voted AYE.
Commissioner
Carey stated since there was a large turnout, she would like to schedule that
public hearing for 6:00 p.m. instead of 7:00 p.m.
Upon
inquiry by Commissioner Henley, Ms. Coto advised there are five public hearings
scheduled for the afternoon on January 27 and North View is one of the
hearings.
Commissioner
Carey stated the public hearing could be advertised for 6:00 p.m., or as soon
thereafter.
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Commissioner
Dallari reported that the District 1 Stormwater Drainage team found out that
several drainage pipes were the cause of flooding on Second Street in
Chuluota. He stated the drainage team
felt that once those were repaired, the flooding issues would be taken care of. He congratulated everyone for a fantastic
job.
COUNTY
MANAGER’S REPORT
At the
request of Ms. Coto, Sabrina O’Bryan, Assistant County Manager, addressed the
Board to give an update on the Legislative issues. She stated what staff is hearing is that
currently the Legislature is in the 72-hour hold period. Both chambers will convene to vote on the
proposed budget, which is approximately $1.2 billion in reductions bringing it
down to $65 billion. She said the
following agencies are going to be impacted:
$8.8 million for the Seminole County Schools, construction projects, a
variety of trust funds (Affordable Housing Trust Fund, and Florida Forever Land
Conservation Trust Fund), and the Seminole County Health Dept. She stated Mr. Napier indicated there will be
a 4% reduction to the Health Dept. in addition to the 4% they received earlier
in the year. Mr. Napier also indicated
that they will also be impacted by the Medicaid cuts. Staff is hearing that there will be an
increase in the speeding tickets and fines from $10 to $35 per offense. Overall there will be 4% to 6%
across-the-board. Seminole Community
College is going to see about a $1.5 million reduction, and due to adjustments
in enrollment, the Early Learning Coalition will see an increase of about
$370,000. She stated staff will need
additional time to determine what the impact will be at the State level to
Seminole County’s programs and funds.
Commissioner
Carey stated once they determine what that will be and how that is going to
drift down to the County, maybe staff can give an update of what it is going to
look like to the departments.
Ms.
O’Bryan stated with regard to the $2 surcharge, staff has not heard from the
lobbyist on that, and she will contact that office to make sure that Seminole
County is represented in any bill language that gets drafted.
Commissioner
Henley stated he has been told that Representative Galvano is having the bill
drafted and he is using the language from last year’s bill that did not
pass. He stated Senator Webster has
pulled out of it, and since they are using the same language, he asked staff to
contact the lobbyist. All of the
delegates of the State have listed that as a priority, and hopefully they will
be prepared seeing that in the draft bill, otherwise they will have to try to go
through an amendment process. Mayor Crotty
is unaware that the bill is being drafted and they are trying to motivate as
much as they can in making sure that they are included in that bill.
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Ms. Coto
stated the work session is scheduled for 3:00 p.m. and the Board could take
this issue up as a continuation of her report.
The Board agreed to move forward with the Work Session.
DISTRICT
COMMISSIONERS’ REPORTS (Continued)
Commissioner
Henley stated he has been invited to go with the Regional Leadership Mission to
North Carolina and they will meet at the airport tomorrow at 7:00 a.m. The Sun Rail logo will be unveiled at that
time and it is going to be very attractive logo. Then they will be departing for Charlotte and
the expenses will be paid by the Central Florida Partnership. He stated all expenses will be paid except
for to and from the airport and parking, and they expect to be back in Orlando
at 5:00 p.m. He requested approval for
the trip to North Carolina.
Motion by Commissioner McLean,
seconded by Commissioner Carey to authorize Commissioner Henley to travel to
North Carolina with the Regional Leadership Mission.
Districts
1, 2, 3, 4 and 5 voted AYE.
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Chairman
Dallari recessed the meeting at 2:20 p.m., reconvening at 2:30 p.m., with all
Commissioners in attendance.
BCC
EXECUTIVE ASSISTANTS
Ms. Coto
stated the Board requested staff to bring forward an item relating to the
reporting relationship of the BCC Executive Assistants. She stated staff conducted a survey of 67
counties and a synopsis of that survey was provided for the Board to
review.
Chairman
Dallari stated he believes the office structure for Pinellas County (where the
evaluation is done by the Commissioners and staff reports to the Commissioners
and where they remain a County employee) is the best option.
Commissioner
McLean stated he feels it would be helpful in defining the difference between
regular employees and at-will employees.
Robert
McMillan, County Attorney, explained that his employees are at-will, and that
means basically they serve at the will of their employer and they can be
terminated with or without cause except for things that would be legal grounds
for termination (race, sex, national origin, etc.). Aside from that, they serve at the will of
the employer. At-will employees get the
same full benefits as County employees.
Upon
inquiry by Commissioner McLean, Mr. McMillan advised primarily it is the nature
of how the employment would be terminated and not the benefits they receive.
Commissioner
Henley said basically all employees are at-will. It would be at the will of the County Manager
or changed at the will of the County Commissioner.
Mr.
McMillan stated the only employees that are at-will are division managers,
department heads and a few key employees, but 90% of the employees that are
under the County Manager cannot be terminated short of a violation of County
policies stated as grounds for termination in the personnel policy. An at-will employee can be terminated because
the County lost trust in him or it is not working out.
Commissioner
Carey stated it is very important the BCC’s assistants works closely with the
Commissioner and they have that trust.
If it isn’t working, then they have a problem.
Mr.
McMillan stated the Board can enter into a contract with at-will employees and,
if it is not working, there is a severance issue.
Commissioner
Van Der Weide stated he likes the Chairman’s recommendation of Pinellas
County. He stated he wants to make sure
that the Lead Aide gets paid as a salary figure rather than a percentage
figure. He said he has no problem
supporting the Pinellas County variation.
Commissioner
McLean stated if they look at a scenario where the Board is the supervisory
organization for the aides, he would like to know what liability and
responsibility they take on in that regard.
Mr.
McMillan stated right now a Commissioner is a member of the Board and they can
be sued as a member of the Board. He
stated in most instances, 99% of the time, the BCC has an immunity clause under
the law that what action the BCC takes, as a Board member they cannot question
it or depose it. If the Board put
themselves in a position of being a supervisor and there is an appeal or suit,
there is another level of liability, but there is not a qualified immunity for
testimony.
Upon
inquiry by Commissioner Carey, Mr. McMillan advised termination action for
at-will employees obviously is cut down and if the case involves discrimination
or racial, the Board may be tied up in it but they have taken up that area of
potential and cut it down.
Commissioner
Carey stated the Pinellas County variation does not say at-will, but it says
what happen when a newly elected official comes in.
Ms. Coto
clarified she recollects that Pinellas County indicates that when a new
commissioner comes in and he doesn’t want that employee to work for him, the
Manager is responsible for finding a place for that individual within that organization.
Commissioner
Van Der Weide stated he can remember two particular cases where commissioners
got themselves in a problem and when it was over, the County paid for the legal
fees involved in those issues.
Commissioner
Henley stated he has a concern that if a person is already employed here and a
new commissioner is elected and there is no vacancy then they are required to
create a job. He said he doesn’t think
that is an appropriate thing because a new commissioner decides they do not
want to work with that person. That
employee probably knows more about the job than the new commissioner.
Upon inquiry by Chairman Dallari,
Commissioner Henley advised he doesn’t approve putting the aides under the
responsibility of County Commissioners.
His main concern is with the evaluation process of the individual. He said he is not interested in becoming an
employer of that employee and at the same time that is going to throw a burden
on the County Manager’s office to manage the outer part of the process. He said he would rather see a hybrid
approach. He added he doesn’t think it
is fair to the employees that they state a standard and they think they met the
standard and the evaluation say they didn’t.
There are no indicators that let the employees know what they need to
do. He stated he would rather they work
something out to leave it as is, but have the Board more involved in the
evaluation process. He added he would be
willing to have the Board do the final evaluation process with the input from
the County Manager.
Chairman Dallari stated he feels
the key is not to have aides report to too many people and be evaluated by one
individual.
Commissioner Henley advised he
feels the County Manager should still be the employer and still have input with
the evaluations. He said he would hate
to see it go the way it is and cause them to have to create a position as that
change the system constantly. For that
reason, he will not be supporting the Pinellas County proposal.
Commissioner
Carey stated there is nothing that would keep the employees from continuing to
be under the County Manager and supervised day-to-day by the Board. If the Board decides that it is not working,
then the BCC could go to the County Manager to change the procedure. She said she doesn’t have a problem
supporting Pinellas County’s proposal or a hybrid proposal. She stated she has spoken to three labor
attorneys and they indicated that there is no problem with a hybrid proposal.
Motion by Commissioner Carey,
seconded by Commissioner Van Der Weide to accept the County Manager’s
recommendation that the BCC Executive Assistants report directly to their
respective Commissioner with the Board taking all the supervisory
responsibilities of the employee; convert the BCC Executive Assistant to an
at-will position; the present incumbents to retain their career service status,
however, when a vacancy occurs the new hire would be at-will; and the lead aide
would come under a flat rate.
Under
discussion, Commissioner Carey stated she feels that the instrument they use to
evaluate is broken, and that has to be addressed before the evaluations are
done again.
Commissioner Henley stated he will
be opposing the motion for the reason he has given as that will change the
whole concept.
Commissioner
McLean stated he believes it makes sense for them to make adjustments to what
they are doing. He said he is
comfortable with the recommendations, and the at-will situation is the most
appropriate relationship down the line.
But, with current staff, they came on anticipating a particular
relationship and they should honor that until they leave.
Chairman
Dallari stated he doesn’t feel the aides should be at-will as he feels they
should be employees. The situation they
used in the past works but there needs to be some minor changes made to
it. There is no reason why they can’t
keep it the way it is, and the people they report to does the evaluation for
the BCC and that is why he won’t be supporting the motion.
Commissioner
Henley stated he feels it is important for the County Manager’s office to be
solely involved in the supervision and he doesn’t see the desirability of
transferring all of that responsibility under the BCC due to the fact that the
Commissioners are out of their offices doing other things.
Commissioner
Carey stated some of the accountability and other things are prepared by their
assistants and given to the Assistant County Manager to be signed off on. She stated she feels that they have
self-managed pretty well. She said she feels
the County Manager’s job is to make sure that the Board’s facilities are
prepared for meetings. There are certain
responsibilities she doesn’t agree with her analysis, and she doesn’t have a
problem with the management and the way they operate.
Upon
inquiry by Commissioner McLean, Mr. McMillan advised there have been two
instances where a newly elected commissioner said he does not want an employee
to serve as his aide.
Upon
inquiry by Commissioner Van Der Weide, Chairman Dallari advised he feels it is
important for the aides to remain as County employees.
Chairman
Dallari stated the commissioner needs to be involved in the evaluation process
because that individual interacts with the citizens.
Commissioner
Carey stated she will change her motion to
support the Pinellas County concept with the flat fee for the Lead Aide.
Commissioner
Van Der Weide stated he would agree to
that. He said he feels the other issues
can be worked out.
Commissioner
Henley stated he would like clarification under Pinellas County’s approach if
the County Manager still has the authority to schedule the aides to help out at
the front office.
Ms. Coto
stated she understands that the aides would report to the BCC.
Commissioner
Henley stated he doesn’t want to see an undue burden placed to where the aides
are not covering the front office. He
stated he believes the County Manager has indicated that the aides will work
for the BCC and they stay in their offices and don’t help out with the clerical
support.
Commissioner
McLean stated the BCC has the option to direct them to do that.
Commissioner
Henley stated he doesn’t want the County Manager to ask for help and the aides
can’t do it.
Commissioner
Carey stated the front office phone can be forwarded over to the any office in
the County as there is not a lot of people that show up at that counter. She asked that the question be called.
Districts
1, 2, 3 and 5 voted AYE.
Commissioner
Henley voted NAY.
Commissioner
Van Der Weide stated he is sure that there will be some minor issues coming up.
Mr.
McMillan stated staff will bring back the Pinellas County details and hopefully
they are consistent with what the Board wants.
Upon
inquiry by Ms. Coto, Commissioner Carey advised staff can talk to the last two
or three lead aides to determine how much additional work is added and bring
back a dollar amount.
JETTA POINT
AND SOLDIERS CREEK
Joel Abel,
Leisure Services Director, addressed the Board to display a Conceptual Site
Plan (received and filed) for Jetta Point Park, and to review the components of
the plan as well as an overview of the site.
He displayed and reviewed summary data (received and filed) consisting
of site amenities for NCAA Women’s Regulation Softball Fields; Multipurpose
Fields; and Concession/Restroom/Office facility. He stated these amenities are things that are
drawn from the scope of service and they tried to stay consistent with
that. He continued by reviewing the
Destination Playground Amenities; Maintenance Facilities; Equestrian loading
and unloading area; Parking on the site; Trail head tying with Cross Seminole
Trail; and Project start time and design work.
He displayed and reviewed the Project Schedule for Jetta Point and
Soldiers Creek. He also displayed and
reviewed the Soldiers Creek Park Phase II Improvements Site Plan.
Upon
inquiry by Commissioner Henley, Mr. Abel indicated where they would like to
move the concession stand and restrooms at Soldiers Creek Park.
Upon
further inquiry by Commissioner Henley, Mr. Abel advised if the improvements
are doable, they can go ahead and move forward with the process. They would like to be able to improve the
walkway surface and to keep as much permeable surface for drainage.
Commissioner
Henley stated this gives them an opportunity to take a look at increasing the
parking on the south side of the major field.
He stated they are going to have to adjust the parking at the softball
area in order to lengthen those fields.
At the
request of Commissioner McLean, Frank Raymond, Administrative Services
Director, reviewed the amount of money they have in order to put together Jetta
Point Park. He also reviewed the quality
standpoint of the project.
Commissioner
Van Der Weide left the meeting at this time.
Mr. Abel
stated they need to qualify how they are going about the process. They are trying to work within the guidelines
and his first priority is to work within that budget. He stated he feels they need to look at what
the realistic expectations are for the use of the facility, and how they maximize
the use of that facility within a reasonable amount of expenditure. The one thing they looked at is whether they
should go with artificial turf or real turf.
He stated the County made an agreement with the city of Winter Springs
that they wouldn’t use stadium bleachers.
Upon
inquiry by Chairman Dallari, Ms. Coto advised a community meeting was held in
October 2006 and the minutes reflect that agreement. The city of Winter Springs, as part of their
request, indicated that they would like that commitment be put in writing and
the Board received a copy of that.
Upon
inquiry by Chairman Dallari, Mr. Abel advised he believes that regard to the
definition of stadium bleachers versus ample seating, they have the ability to
put as much seating in as needed within the confine of space available. His goal is to have seating and the ability
to have portable bleachers on site for any large event they will have.
Commissioner
Henley asked what kind of seating they are going to have.
Commissioner
Carey stated she feels stadium seating should be put in.
Mr. Abel
stated they will have portable bleachers as opposed to fixed stadium seating.
Commissioner
Carey stated she doesn’t recall seeing that letter and if they are going to
build a state-of-the-art facility, they will need stadium seating. Now is the time to do these types of projects
because the prices are 10% to 20% lower.
She stated artificial turf is a good thing to put in as an alternate and
staff may find that they can do that within the budget guidelines depending on
what the market looks like. If there are
things that staff feel are beneficial, she would encourage them to put them in
as an alternate bid item.
Chairman
Dallari stated he believes the Board is looking for a state-of-the-art facility
that is within reason. He stated he
would like to make sure that whatever they do, it is a top first-class facility
that they and the citizens are proud of.
Commissioner
Carey stated she feels that temporary bleachers are labor intensive and they do
not always work right.
Chairman
Dallari stated he or Commissioner Henley can discuss this issue with the
mayor.
Commissioner
Henley stated the one thing the Board was shooting for was to be able to come
up with NCAA qualifications, and portable bleachers is not the level of field
they are looking for. Stadium seating
can be done in different ways.
Chairman
Dallari stated he feels that one of the fields needs to be modeled after the
softball facility at UCF.
Commissioner
Henley stated he supports Commissioner Carey’s suggestion of alternates and
they can bid this out to either accept or reject it. He said he feels it is important that they
try to come up with a first-class facility.
He stated he would like to have discussions on how much they will be
able to finance.
Ms. Coto
stated the parcel was originally zoned commercial and the city of Winter
Springs did an amendment to this particular parcel so it could include open
space/recreational. The County will
still have to go through the entire permitting process with the city of Winter
Springs.
Chairman
Dallari stated he does remember that a commitment was made that they would be
putting in lighting for this facility to minimize the spill over to the
residents.
Mr. Abel
stated staff is looking at a green lighting system with Musgrove.
Commissioner
McLean stated it may make sense, depending on the quality of the flexible
seating, to look at various types of stadium seating. He further stated he would suggest not
throwing that out, but be flexible as much as they can.
Commissioner
Carey stated this is the most visible sports facility that they will have in
Seminole County.
Mr. Abel
asked if there is anything else other than the stadium seating that the Board
wants to see designed into this facility.
Chairman
Dallari stated the biggest thing they want is to have a facility that everyone
will be proud of.
Commissioner
Carey stated the important part they do not want to forget is the equestrian
part.
Chairman
Dallari said he would like to know why it takes over a year to do permitting.
Mr.
Raymond stated he cannot give the Board a step-by-step of how long it takes,
but there is a quantity of permits required.
Chairman
Dallari asked if all the permits can be approached at the same time.
Commissioner
Carey stated the Corps of Engineers probably takes the longest permit to
get. She stated she would like to know
why they would need a permit from them.
Mr.
Raymond stated he will get back to the Board on that.
Upon
inquiry by Chairman Dallari, Mr. Raymond advised they have a cross access
easement shared with the city of Winter Springs and they spoke to the property
owner (Mr. Corkery) as to how it will be accomplished. He stated staff has not tried to execute anything
for that or for the shared entrance.
Chairman
Dallari stated until they have an agreement signed by all parties, they cannot
go forward.
Mr.
Raymond stated the cross access easement is a done deal, but what they don’t
have is an agreement of how they are going to accomplish that in the current
parking lot.
Commissioner
Carey stated a cross access easement defines the location of the easement. She stated if that is defined, then they
pretty much define where they are going to cross and she doesn’t understand
what the issue is.
Mr. Raymond
stated some promises were made to Mr. Corkery at some of the meetings on how it
was going to look. The applicant has
some islands built in his parking lot which are in the County’s easement. He said he explained to Mr. Corkery that he
needs to move those at his expense. Some
promises were made to him about sharing expenses for the traffic calming and
lighting. Also an agreement was made
with FDOT about his shared entrance.
Commissioner
Carey stated if the County had this easement for a length of time, regardless
of what jurisdiction approved that site, giving approval to build something in
the easement should never have happened.
Mr.
Raymond explained to Chairman Dallari why the County would do a cross share
since they owned the easement.
Commissioner
Carey stated speed humps at the entrance are going to be disastrous,
especially, if there is going to be an equestrian park there. She stated she feels this needs to go to the
County Manager’s office to be worked out.
Commissioner
Henley stated he hopes that they can work this out and do whatever necessary to
expedite the permitting process.
Chairman
Dallari asked staff if they can look at any future ability to use some of the
light poles as cell towers.
Mr. Abel
stated he has not had any conversations on this specific location.
Lisa
Spriggs, Fiscal Services Director, addressed the Board to state she has had
discussions with Mr. Abel and Mr. Raymond relating to the financial
aspects. At that time, the bed tax was
bringing in about $800,000. She stated
the bed tax took a big decline in August and at this time they are probably
looking at a penny being worth about $650,000.
Therefore, they are at about $1.3 million for the 2 cents they
adopted. She said that still does fit
into with what they looked at for Jetta Point.
Staff talked about the financing of $9.8 million. She stated she has consulted with the
financial advisor and the route they would most likely go is a bank note backed
by a pledge of the tourism dollars. If
need be, they might have to have a covenant of other non ad valorem sources to
back that up. During discussions at the
work session, they would also fund the operation and maintenance of this park
through the tourism dollars. They are
still comfortable within the realm of what they are collecting for Jetta
Point. There also were discussions going
forth with the design of Soldiers Creek, and they can fund that through the
collections of the current bed tax. She
stated when they know more about what the cost will be for Soldiers Creek, they
can come back to the Board to let them know whether they can fit both of those
within the 2 cents. Staff feels they can
still do this if the bed tax doesn’t decline further. They have taken a 15% decline from last
year’s collections, but overall, they have taken a 25% decline over the last
few years. They are in a comfortable
situation for Jetta Point, but they would have to evaluate where they are at
with Soldiers Creek. She reminded the
Board that the financial advisor has indicated that the County has an
outstanding note that is pledged on bed tax ($720,000) and they will pay that
off with reserves. The Tourism Tax Fund
has about a reserve of about $3.4 million, and based on the current revenue
estimates that will bring it down to about $3 million. If the County pays the $720,000, they will
still have $2 million or more in reserves.
Commissioner
Henley stated he feels it behooves the Tourism Development Board to look a
little closer at some of these venues that are requesting revenues out of that
account and perhaps they may be a little stingier. He stated the Board needs to look closer at
those budget requests and not be quite as generous.
Upon
inquiry by Commissioner Henley, Ms. Spriggs advised the first three cents is allowed
to be used for Jetta Point and Soldiers Creek.
Commissioner
Henley stated they have tried to maintain a minimum of $1 million for a rainy
day and he feels the hoteliers will want that as a safety net.
Chairman
Dallari stated the Board may want to ask staff to bring back some
criteria. He stated it takes about 12
months or more to bring sporting events in.
Mr. Abel
stated staff is paying attention to the appropriate time line of bringing those
venues in and he has had discussions with Coach Gillespie at UCF with regard to
NCAA tournaments. Staff’s goal is to
have a regional tournament within the first two or three months. He stated they will be working with other agencies
as well.
Commissioner
Henley stated if the Board is going to do something with dollars, it behooves
them to decide what approach they are going to go with so they can enlighten
the Tourist Development Board of things the BCC has considered.
Commissioner
Carey reminded everyone of the Scottish Highlands Games at Central Winds Park
in Winter Springs this Saturday and Sunday.
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There
being no further business to come before the Board, the Chairman declared the
meeting adjourned at 3:50 p.m., this same date.
ATTEST_______________________Clerk_____________________Chairman
cc/er