BOARD OF COUNTY COMMISSIONERS
SEMINOLE COUNTY, FLORIDA
OCTOBER 11, 2016
The following is a non-verbatim transcript of the BOARD OF COUNTY COMMISSIONERS MEETING OF SEMINOLE COUNTY, FLORIDA, held at 9:30 a.m., on Tuesday, October 11, 2016, in Room 1028 of the SEMINOLE COUNTY SERVICES BUILDING at SANFORD, FLORIDA, the usual place of meeting of said Board.
Chairman John Horan (District 2)
Vice Chairman Brenda Carey (District 5)
Commissioner Robert Dallari (District 1)
Commissioner Lee Constantine (District 3)
Commissioner Carlton Henley (District 4)
Clerk of Court and Comptroller Maryanne Morse
County Manager Nicole Guillet
County Attorney Bryant Applegate
Deputy Clerk Kyla Spencer
Reverend Wayne Thomas, GracePointe Church of the Nazarene, Sanford, gave the Invocation and Commissioner Dallari led the Pledge of Allegiance.
The Business Spotlight video for Cornerstone Tiny Homes was presented.
AWARDS AND PRESENTATIONS
Agenda Item #1 - 2016-451
Motion by Commissioner Carey, seconded by Commissioner Henley, to adopt appropriate Resolution #2016-R-157 recognizing Undersheriff Steven Daryl Harriett for 42 years of honorable and faithful service to the citizens of Seminole County and the City of Sanford.
Districts 1, 2, 3, 4 and 5 voted AYE.
Undersheriff Steven Daryl Harriett addressed the Board to express how blessed he has been to serve Seminole County, Sheriff Don Eslinger, and the entire Seminole County Sheriff’s Office. He stated he has served with the best in public safety during his career and Seminole County will continue to be a safe place to attract businesses. He asked that the recognition he receives today is collectively received by the Sheriff’s Office.
Agenda Item #2 – 2016-454
Motion by Commissioner Constantine, seconded by Commissioner Dallari, to adopt a Proclamation proclaiming October, 2016, as Domestic Violence Awareness Month in Seminole County.
Districts 1, 2, 3, 4 and 5 voted AYE.
Jeanne Gold, Chief Executive Officer, SafeHouse, addressed the Board and provided them with a brochure about domestic violence (copy received and filed.) She reviewed the history of the SafeHouse organization for the last 20 years. Ms. Gold thanked the Board for the extra funding they provided SafeHouse this year. She explained that the second floor of the SafeHouse shelter is set up with rooms where people can stay for months to save money so they have deposits to go into housing. Ms. Gold noted the organization goes into schools to discuss stalking and bullying and hopefully change people’s ideas about having respect for each other. They also have a court program where advocates are present during court injunctions for protection and they provide outreach programs. She added that 10 out of the 20 years the organization received $20,000 from Mary Kay, which helps supplement the house.
Commissioner Carey commended Ms. Gold for all of her work at SafeHouse and discussed her own experience lobbying for the organization.
COUNTY MANAGER’S CONSENT AGENDA
Motion by Commissioner Dallari, seconded by Commissioner Carey, to authorize and approve the following:
County Manager’s Office
3. Approve and authorize the Chairman to execute appropriate Resolution #2016-R-158 renaming Palmway to Palm Way. (A-2671-16)
4. Approve and authorize the Chairman to execute appropriate Resolution #2016-R-159 renaming Bush Boulevard to Eslinger Way. (A-2663-16)
Economic Development Division
5. Approve and authorize the Chairman to execute a Pledge Commitment to the Foundation for Seminole State College of Florida, Inc., in the amount of $150,000, for services provided through the Seminole State College Small Business Development Center located at the Port of Sanford. (A-2756-16)
6. Approve and authorize the Chairman to execute the Contract between Seminole County and the State of Florida Department of Health for operation of the Seminole County Health Department Contract Year 2016-2017 in the amount not to exceed $807,970. (A-2676-16)
7. Approve and authorize the Chairman to execute the Florida Department of Health in Seminole County Integrated System of Care Agreement for Fiscal Year 2016-2017 in the amount not to exceed $150,000 to help implement a mobile health unit to extend services to impoverished communities in Seminole County. (A-2653-16)
8. Approve and authorize the Chairman to execute the Medical System of Care Agreement with the Health Council of East Central Florida in the amount of $120,000, which provides outpatient medical health treatment services to uninsured and underinsured residents of Seminole County for either free or at a reduced-cost basis. (A-2621-16)
9. Approve and authorize the Chairman to execute the Aspire Health Partners, Inc. Transportation Program Agreement in the amount of $25,000 to help transport uninsured Seminole County residents for mental health services. (A-2533-16)
Planning & Development Division
10. Adopt appropriate Resolution #2016-R-160 for the vacation and annulment of the Tuscany Place plat, as recorded in the Public Records of Seminole County, in Plat Book 79, Pages 58-59, located in the Tuskawilla Planned Unit Development (PUD) within the City of Winter Springs; Sid Vihlen, III, Applicant. (A-2636-16)
Solid Waste Management Division
11. Approve and authorize the Chairman to execute a Certificate of Public Convenience and Necessity for Orlando Waste Paper Co. Inc. effective from October 11, 2016, through September 30, 2017. (A-2703-16)
12. Approve and authorize the Chairman to execute a Certificate of Public Convenience and Necessity for Randy Suggs, Inc. effective from October 11, 2016, through September 30, 2017. (A-2694-16)
13. Approve and authorize the Chairman to execute a Certificate of Public Convenience and Necessity for Conex Recycling Corporation effective from October 11, 2016, through September 30, 2017. (A-2693-16)
14. Approve and authorize the Chairman to execute a Funding Agreement between Seminole County and United Arts of Central Florida, Inc. in the amount of $133,703 reflecting $.301879 per capita funding as part of the 2016-2017 budget. (A-2740-16)
15. Approve and authorize the Chairman to execute a Purchase Agreement between John G. Noonan, as Bishop of the Diocese of Orlando, and Seminole County in the amount of $11,000 for property necessary for the construction and maintenance of a sidewalk along a portion of Dike Road. (A-2735-16)
16. Approve and authorize the Chairman to execute the Seminole County/MetroPlan Orlando (Urban Area Metropolitan Planning Organization) Fiscal Year 2016-2017 Funding Agreement for the amount of $171,339. (A-2362-16)
17. Approve and authorize the Chairman to execute a Subordination of Utility Interests Agreement with Bellsouth Telecommunications, LLC for Parcel Number 101, subordinating utility interests and rights for property in conjunction with the CR 46A at Hartwell Avenue Intersection Improvement Project. (A-2717-16)
18. Approve and authorize the Chairman to execute a Grant Agreement with the State of Florida, Division of Emergency Management, in acceptance of $327,705 through the Fiscal Year 2016 State Homeland Security Grant Program to assist with the purchase of WebEOC software to provide an interface to improve incident management capabilities throughout the Region; and to execute appropriate Resolution #2016-R-161 implementing Budget Amendment Request (BAR) #17-001 through the Public Safety Grant Fund in the amount of $327,705 to recognize grant funding and establish budget. (A-2723-16)
19. Approve and authorize the Chairman to execute an Agreement with the St. Johns River Water Management District through its Fiscal Year 2017 Districtwide Cost-Share Program in the amount of $13,200 for the Passive Nutrient Load Reduction System for Onsite Sewage Disposal; and execute appropriate Resolution #2016-R-162 implementing Budget Amendment Request (BAR) #17-002. (A-2661-16)
20. Approve and authorize the Chairman to execute a Grant Agreement with the State of Florida, Division of Emergency Management, in acceptance of $27,300 through the Fiscal Year 2016 State Homeland Security Grant Program to assist with the purchase of equipment for Hazardous Materials (HazMat) Response Teams; and execute appropriate Resolution #2016-R-163 implementing Budget Amendment Request (BAR) #17-003 through the Public Safety Grant Fund in the amount of $27,300 to recognize grant funding and establish budget. (A-2722-16)
21. Approve and authorize the Chairman to execute a Grant Agreement with the Florida Department of Agriculture and Consumer Services in acceptance of up to $31,540 through their Arthropod (Mosquito) Control Program. (A-2669-16)
Purchasing & Contracts Division
22. Approve Change Order #2 to CC-0705-16/RTB - Aloma Walk Sewer Improvements with C.E. James, Inc., Oviedo, in the amount of $66,129.97; and authorize the Purchasing & Contracts Division to execute the Change Order. (A-2721-16)
23. Approve Amendment #1 to SS-602515-16/ESN for Handtevy Pediatric Resuscitation Systems, with Pediatric Emergency Standards, Inc., Davie, to add Handtevy Mobile Application; and authorize the Purchasing & Contracts Division to issue an initial Purchase Order in the amount of $3,995 and increase the annual amount to $4,290 plus an annual increase based on changes in the County's usage. (A-2720-16)
24. Adopt appropriate Resolution #2016-R-164 to update and provide changes to "Purchasing Policies" of the Seminole County Administrative Code, Section 3.55. (A-2441-16)
Districts 1, 2, 3, 4 and 5 voted AYE.
COUNTY ATTORNEY’S AGENDA
Motion by Commissioner Carey, seconded by Commissioner Dallari, to authorize and approve the following, as recommended by the County Attorney:
25. Approve and authorize the Chairman to execute appropriate Resolution #2016-R-165 authorizing an Interlocal Cooperation Agreement with Palm Beach County Health Facilities Authority and approving the issuance by the Palm Beach County Health Facilities Authority of that Authority's Revenue Bonds, for the purpose of providing funds to make a loan to Lifespace Communities, Inc. to, among other things, finance and refinance certain facilities in Seminole County. (A-2760-16)
Districts 1, 2, 3, 4 and 5 voted AYE.
CONSTITUTIONAL OFFICER’S CONSENT AGENDA
Motion by Commissioner Dallari, seconded by Commissioner Henley, to authorize and approve the following:
26. Approve Expenditure Approval Lists dated September 12 and 19, 2016; Payroll Approval List dated September 22, 2016; and the BCC Official Minutes dated August 23, September 13 and 14, 2016. (A-2758-16)
Districts 1, 2, 3, 4 and 5 voted AYE.
The Board noted, for information only, the following Clerk’s “Received and Filed”:
1. Adult Drug Court Services Agreement with Brooke Research & Consulting, LLC for Program Years 2015/16, 2016/17, and 2017/18. (Memorandum from County Attorney’s Office regarding approval of this agreement is attached.)
2. Florida Public Service Commission Order, Approved Addendum to Prior Approval for Request for Oral Modification to Item 7, Docket No. 150269-WS, water rate increase in Marion, Pasco, and Seminole counties by Utilities, Inc. of Florida.
3. Letter dated September 20, 2016 from Maryanne Morse, Clerk of the Circuit Court and Comptroller, to the Board of County Commissioners re: recommendation to amend Section 20.1B, Fee Resolutions of the Administrative Code.
4. Letter dated September 12, 2016 from Tina Smith, Tax Deed Clerk, to the Board of County Commissioners re: Corrected Tax Certificate for Lands Available for Taxes listing, Tax Deed Sale of August 4, 2016, Parcel ID #25-19-30-5AG-120D-002A.
5. Letter dated September 19, 2016 from Judy Eckenroth, Tax Deed Clerk, to the Board of County Commissioners re: Tax Certificate for Lands Available for Taxes listing, Tax Deed Sale of August 18, 2016, Parcel ID #35-19-30-504-0000-0160.
6. Letter dated September 19, 2016 from Tina Smith, Tax Deed Clerk, to the Board of County Commissioners re: Corrected Tax Certificate for Lands Available for Taxes listing, Tax Deed Sale of August 18, 2016, Parcel ID #35-19-30-507-0000-0090.
7. Memorandum dated August 10, 2016 from Jean Jreij, Public Works Director, to Nicole Guillet, County Manager, re: Unauthorized Commitment – Basic Agreement #M-0918-16 with ZHA, Inc. in connection with a countywide space study.
8. Recorded Second Amendment to Seminole Work Opportunity Program Agreement and Corrective Mortgage Deed with The Kathleen Anderson Comprehensive Work Center, Inc. d/b/a SWOP, as approved by the BCC on June 28, 2016.
9. Conditional Utility Agreement for Water, Wastewater or Reclaimed Water Services with JEL Land Development LLC for the project known as Clifton Park Phase 2.
10. Recording of Plats and Performance Bond #59BSBHK0900 for Roads and Sewer Systems in the amount of $706,511.50 for Tuscawilla Estates; Meritage Homes of Florida, Inc., Principal.
11. Approval Development Orders as follows: #16-30000044, 1801 Beacon Drive, Highway 40 Enterprises LLC; #16-30000045, 151 E. 7th Street, Michael B. Boykin; #16-30000046, 419 Woodridge Drive, Steven and Laura Goff; #16-30000047, 1179 Forest Hills Road, Michael Herbulis and Samantha Ossenheimer; #16-30000048, 1034 Jerome Way, Dana and Patrick Dalrymple; #16-30000058, 1035 Manchester Circle, George Rariden III; #16-30000049, 1002 Newcastle Court, David and Gloria Cook; #16-30000050, 1645 Pinehurst Drive, Kellie Clark; #16-30000051, Lot 21A Ronald Reagan Boulevard, Marlo Sanders; #16-30000053, 2041 W. SR 426, Lutheran Haven; #16-30000057, 1525 Haven Drive, Lutheran Haven Nursing Home and Assisted Living Facility, LLC; #16-30000054, 2519 Eastbrook Boulevard, Helen Bowman; #16-30000052, Tract A – Hickman Drive, Hickman Place Property Owners Association; #16-30000055, 4660 W. SR 46, DCTN3 468; #16-32000004, 9905 S. Highway 17-92, VSC Properties; and #16-32000005, 115 E. 10th Street, Florida Governmental Utility Authority.
12. Tourist Tax Funding Agreement for the 2016 3rd Annual Fall Classic with Prospect Wire, Inc.
13. Tourist Tax Funding Agreement for the 2016 Fall Classic with Nations Baseball of Greater Orlando, Inc.
14. Tourist Tax Funding Agreement for the 2016 Old Hickory Classic with Prospect Wire, Inc.
15. Tourist Tax Funding Agreement for the 2016 Round Robin Baseball Tournament with Prospect Wire, Inc.
16. Change Order #2 to CC-0191-15 with TLC Diversified.
17. Change Order #1 to CC-0493-15 with MCG Services, LLC.
18. Change Order #1 to CC-0639-15 with Atlantic-Civil Constructors Corp.
19. Change Order #2 to CC-0718-16 with Chinchor Electric, Inc.
20. Amendment #1 to Work Order #9 to PS-1666-07 with Inwood Consulting Engineers.
21. Amendment #1 to Work Order #35 to PS-8047-12 with Universal Engineering Sciences.
22. Amendment #1 to Work Order #49 to PS-8047-12 with Tierra, Inc.
23. Amendment #1 to Work Order #16 to PS-8146-12 with E Sciences, Inc.
24. Amendment #1 to Work Order #22 to PS-8148-12 with Atkins North America, Inc.
25. Amendment #1 to Work Order #58 to PS-8148-12 with CDM Smith, Inc.
26. Amendment #1 to Work Order #60 to PS-8148-12 with CDM Smith, Inc.
27. Closeout to Work Order #31 to CC-8199-12 with C.E. James, Inc.
28. Amendment #2 to Work Order #17 to PS-8286-13 with Kittelson & Associates, Inc.
29. IFB-600920-10, Assignment of Term Contract between Recall Total Information Management, Inc.; Iron Mountain Information Management, LLC; and Seminole County.
30. Tenth Amendment to IFB-601516-12, Term Contract with Bound Tree Medical, LLC.
31 Terminations of Prosecution Alternatives for Youth (P.A.Y.) Program Counseling Agreements, RFQ-601545-12, with the following: Anthropos Florida Mental Health & Family Therapy Center, Inc.; Families in Recovery of Central Florida, Inc.; Harmony Mental Health and Behavioral Services, LLC; Human Service and Resources & Associates, Inc.; Jenica, Inc.; Counseling, Mediation & Educational Center, Inc.; Central Florida Psychological Services; Robert A. Tango, Ph.D.; and Breaking the Cycle Consulting, Inc.
32. Eighth Amendment to IFB-601656-13, Term Contract with Bound Tree Medical, LLC.
33. First Amendment to RFP-601835-13, Master License Agreement with Skillsoft Corporation.
34. Fourth Amendment to RFP-602065-14, Support Services Agreement with Vitil Solutions, Inc.
35. SS-602689-16, Consulting Services with Neel-Schaffer.
36. Bids as follows:
IFB-602645-16 with Fin-Tek Corporation, Mitsubishi Electric Power Products, Inc.; and
IFB-602637-16 with Traffic Cast International.
The Board recessed the meeting at 10:05 a.m., with all Commissioners and all other Officials, with the exception of Clerk of Court Maryanne Morse who was absent, and Deputy Clerk Kyla Spencer who was replaced by Deputy Clerk Terri Porter, who were present at the Opening Session.
PROOFS OF PUBLICATION
Motion by Commissioner Henley, seconded by Commissioner Carey, to authorize the filing of the proofs of publication for this meeting's scheduled public hearings into the Official Record.
ADVANCED EYE CARE REZONE/Dr. Ben Larson
Agenda Item #27 – A-2687-16
Proof of publication calling for a public hearing to consider a Rezone from OP (Office) to OP (Office) for 1.85 acres, located on the northeast corner of Orange Boulevard and Wayside Drive, Dr. Ben Larson, received and filed.
Matt Davidson, Planning & Development Division, presented Item #27 as outlined in the Agenda Memorandum. Mr. Davidson explained that the Applicant is requesting to amend the original Development Order that permitted an eye care clinic in 2005 in order to add 11,175 square feet of additional office space. He discussed transitional land use and the urban bear management area. He noted a final site plan will be required to be approved which incorporates the conditions of the Development Order before a site permit can be issued to begin construction.
Mr. Davidson stated that the Planning & Zoning Commission recommended approval and staff also recommends approval of the request.
Chairman Horan determined that the Applicant was present but did not wish to make a statement.
With regard to public participation, no one in the audience spoke in support or in opposition to Item #27, and public input was closed.
Commissioner Carey noted the church to the immediate south of this and the pool company to the southwest will both be impacted by the preferred alignment of the Wekiva Parkway, so this will be adjacent and just outside the boundaries of the parkway. She added she thinks this is an appropriate use.
Motion by Commissioner Carey, seconded by Commissioner Henley, to adopt Ordinance #2016-33 enacting a Rezone from OP (Office) to OP (Office) for 1.85 acres, located on the northeast corner of Orange Boulevard and Wayside Drive, as described in the proof of publication; Dr. Ben Larson, Applicant; Development Order.
Districts 1, 2, 3, 4 and 5 voted AYE.
BUCK CREEK PLANTATION SSFLU
MAP AMENDMENT AND PD REZONE/Dave Axel
Agenda Item #28 – A-2645-426
Proof of publication calling for a public hearing to consider a Small Scale Future Land Use Map Amendment from Planned Development to Planned Development and a Rezone from PD (Planned Development) to PD (Planned Development) for a mixed-use development on approximately 5.31 acres, located on the south side of CR 419 (Chuluota Road), west of Twin Rivers Boulevard and east of Willingham Road, Dave Axel, received and filed.
Rebecca Hammock, Planning & Development Division, addressed the Board and reviewed the request as outlined in the Agenda Memorandum. She explained the Applicant is requesting the map amendment and rezone in order to entitle the property with additional permitted uses to help increase the marketability of the site. She discussed the Econlockhatchee River Corridor Protection Zone and the permitted uses, the City of Oviedo’s utility service area, and buffer components.
Ms. Hammock stated that the Planning & Zoning Commission recommended approval and staff also recommends approval of the request.
Dave Axel, Applicant, addressed the Board to state he agrees with the staff recommendation and is in attendance to answer any questions.
With regard to public participation, no one in the audience spoke in support or in opposition to Item #28, and public input was closed.
Motion by Commissioner Dallari, seconded by Commissioner Carey, to adopt Ordinance #2016-34 enacting a Small Scale Future Land Use Map Amendment from Planned Development to Planned Development; adopt Ordinance #2016-35 enacting a Rezone from PD (Planned Development) to PD (Planned Development); and approve the associated Development Order and Master Development Plan for 5.31 acres, located on the south side of CR 419 (Chuluota Road), west of Twin Rivers Boulevard and east of Willingham Road, as described in the proof of publication; Dave Axel, Applicant.
Districts 1, 2, 3, 4 and 5 voted AYE.
BROOKMORE ESTATES PD REZONE/Chad Moorhead
Agenda Item #29 – PH-2016-442
Proof of publication calling for a public hearing to consider a Rezone from A-1 (Agriculture) to PD (Planned Development) for a 36-lot, single-family residential subdivision on approximately 14.36 acres, located on the north side of Chapman Road, approximately 4,000 feet west of Alafaya Trail (Z2016-032), Chad Moorhead, received and filed.
Brian Walker, Planning & Development Division, addressed the Board to present Item #29 as outlined in the Agenda Memorandum. He advised the Applicant is requesting a rezone in order to develop the subject property as a single-family residential subdivision with a maximum of 36 lots. He discussed the surrounding lot sizes, the buffer requirements, open space, public school capacity determination, and consistency with the Land Development Code and the Comprehensive Plan.
Mr. Walker advised that the Planning & Zoning Commission recommended approval and staff also recommends approval.
Charlie Madden, Madden Moorhead and Stokes, addressed the Board and stated they agree with staff’s recommendation; however, there is one additional item that was brought up at the P&Z meeting, and they have considered this item further. He noted there are letters and emails in support from all the adjacent property owners which are included in the agenda backup. He advised that Ron Cartwright, who is the President of the Huntington HOA, requested that because they are a right-in right-out only (they were not fortunate enough to have a median opening in front of the subject property) that they add a “No U-turn” sign for the eastbound traffic on Chapman. They were going to add some U-turns to the intersection at Westminster Terrace, which is the road that tees into Chapman from Huntington. At P&Z, that was not a requirement; however, Mr. Madden stated they have since agreed that they would do that which will take the traffic another couple hundred yards to the east where there is a median opening that is currently not being used by anyone on the north side of the road. He commented that this is the only addition to what is included in the agenda backup today.
Chairman Horan questioned whether this change would be included in the Development Order. Commissioner Carey stated since the commitment is now on the record, she would rather wait until they are actually in engineering to make sure that doing that does not cause a problem somewhere else along Chapman Road because she does not know where every median is out there. Mr. Madden noted that Commissioner Carey makes an excellent point so they could make this subject to county staff review.
Lewis Lobel, 2535 Westminster Terrace, addressed the Board and advised he is not opposed to the development itself but he wanted to talk about the U-turn. He noted that that intersection is a very busy one and adding a U-turn will add further impact.
Speaker Request Form was not received.
With regard to public participation, no one else in the audience spoke in support or in opposition to Item #29 and public input was closed.
Ms. Guillet stated if there were language put in the Development Order requiring the U-turn signs subject to engineering review, that obligation is placed on the developer. So, if the County decided down the road from a safety standpoint or because there were additional improvements being done on that roadway and they needed to remove that sign, the County would have the ability to do it. She noted that by putting it in the Development Order, it simply obligates the developer and would not impact the County’s ability from a safety or operational standpoint to be able to remove that sign.
Commissioner Dallari stated he is very familiar with Chapman Road. He thinks the County widened it about three years ago and does not know of any improvements that are scheduled for that road. He confirmed that with Jean Jreij, Public Works Director. He added that from Huntington, there are a lot of left-hand turns onto Chapman Road, but he agrees with the County Manager that it needs to be put into the Development Order that not just the staff but the developer needs to look at the U-turn scenario during peak traffic situations and to look at it from a safety standpoint. If deemed necessary, they would need to move it to the next median cut.
Motion by Commissioner Dallari, seconded by Commissioner Henley, to adopt Ordinance #2016-36 enacting a Rezone from A-1 (Agriculture) to PD (Planned Development), and approve the associated Development Order with inclusion of the appropriate language that requires the developer to look at the proposed U-turns during peak conditions, both a.m. and p.m., and if a “No U-turn” sign is needed, to review it from a safety standpoint; and approve the Master Development Plan for approximately 14.36 acres, located on the north side of Chapman Road, approximately 4,000 feet west of Alafaya Trail, as described in the proof of publication; Chad Moorhead, Applicant.
Districts 1, 2, 3, 4 and 5 voted AYE.
COUNTY MANAGER’S REPORT
Ms. Guillet advised that Alan Harris, Emergency Management Division, Public Safety Department, is in attendance today and that SGTV staff put together a two-minute video with highlights from County staff working during Hurricane Matthew and visuals related to the storm. The video clip on Hurricane Matthew was displayed.
Maryanne Morse, Clerk of the Circuit Court and Comptroller, entered the meeting at this time.
Mr. Harris addressed the Board and thanked the leadership of the County and their partnering agencies. He also thanked SGTV for the video clip. He advised they still have 1,200 homes without power in Seminole County and they are working with those individuals; some of them are special needs and medically dependent clients. Also, some are low income so they are working with the non-profit partners and faith-based organizations to link those needs.
Mr. Harris advised they were given a Pre-Landfall Disaster Declaration which means that there are some FEMA monies that will help towards those protective measures which include some of the labor costs and some things that were done to prepare for the storm and to help individuals get away from dangerous situations. He noted that the evacuation of mobile homes and manufactured homes did save lives because they did have a few that were destroyed.
Mr. Harris distributed and displayed a Damage Assessment Map (received and filed) for Seminole County. He pointed out and discussed the affected areas with major or destroyed homes and those with minor damage. He noted they still have a lot of work in the county to be done.
Ms. Guillet recognized the efforts of staff and noted they had about 150 people in the EOC (Emergency Operations Center) throughout the event not counting Fire and EMS folks. She added they also had some Public Works folks stationed at some of the firehouses with heavy equipment so they could get out immediately after the storm to start clearing roads. The damage assessment team was staged in the County Services Building. The Sheriff’s Office was double-staffed during and after the storm. There were folks from municipalities in the EOC and they were also manning their own EOCs. The School Board had people in the shelters and people were manning the community information line. She noted that the public may not realize how many public employees were away from their families and left their properties unattended to ensure that they were safe and that their access to public facilities was restored as quickly as possible. She noted she was very proud of everyone and very appreciative of their partner agencies.
Commissioner Carey stated the last number she had on Florida Power and Light (FP&L) was that 1,300 people in District 5 still did not have power and questioned if that number was now down to 1,200. Mr. Harris replied in the affirmative stating they are mostly in District 5. She wondered if they had any idea when to expect restoration. She added that debriefings are always good and lessons learned are always good, but communication has not been great to those residents because if somebody would have told them five days ago that they will not have power for several days, they could have made other arrangements. She stated the fact that they still have that many people without power is problematic.
Commissioner Carey stated she spoke to Pastor John Murphy at Harvest Time International who said that DCF has indicated for people who are already eligible for food stamps and if they lost all their food during the storm that they could go down and get additional food stamps. She asked that staff get that message out there. Also, people that have lost all their food and just need emergency assistance can go there and get a voucher.
Commissioner Carey opined the debriefing about the shelter operations is important. The school shelters are the School Board’s facilities and County employees were manning those. For many years they have had the luxury of the Red Cross taking charge of those, but there was a different situation this year. She thinks they need to take these lessons learned and have some serious debriefing.
Commissioner Carey commented she was very disappointed with the power companies’ performance in this because she saw power trucks that came from the north and the west that were here and ready to help get things up and running but were not deployed because they didn’t want to pay the additional cost. There were citizens without power when these individuals were just sitting at a hotel. She added that is a problem for her and they have to address those issues.
Commissioner Carey stated the generator at the Civil Courthouse is something else they need to address. She thinks they need to talk to all their community partners like the School Board and others so that next time they know exactly what the pecking order is going to be, especially if the Red Cross is not able to accommodate the management of the shelters.
Chairman Horan mentioned that FP&L committed at the beginning, he believes on Friday, that they would have everybody back up by midnight on Sunday. He said they did not get any contrary information to that until sometime around 9:00 p.m. on Sunday night. He opined it is better to under-promise and over-perform rather than over-promise. He felt that FP&L estimated in good faith, but if you know you are not going to meet the standard that was set, communicate that to give people enough time to react to it. Commissioner Carey added communication is the key.
Commissioner Dallari commended and thanked all the first responders and the county employees. He noted they are all very proud and grateful. He advised that some communities could not get in touch with FP&L. Staff got involved and found that FP&L was not even aware that Chuluota didn’t have power. He posed a question to Mr. Harris, the County Manager and County Attorney about what the Board can do to try to get the power companies to put the public first. Ms. Guillet stated their first approach will be to communicate their concerns with them to try to work with them as partners in ensuring that they can be as responsive as possible to the citizens. She reiterated what the Chairman said in that she thinks they operated in good faith, but for whatever reason were not able to execute in the way they had anticipated they would be able to. She added they can certainly talk to them and help them come up with a plan that better serves the public. She knows that Alan Harris has been in communication with them on a very regular basis. Right now they are in reaction mode but when they close things off from this storm, they will have an opportunity to step back, as Commissioner Carey pointed out, to take back some lessons learned, refine their process, and at the same time, work with their partners to help them. Maybe there is information that the power companies are not getting that they need and maybe there is a way that the County can help them recognize the critical areas more effectively.
Commissioner Dallari reported he spoke to a bunch of linemen that were stationed at the Marriott who came from Tennessee and they were working west Seminole and southern Volusia counties. He noted they were coming in at 9:00 and 10:00 p.m. and they were working long and hard days and giving it their all as well.
Commissioner Constantine discussed his experience with hurricanes and FEMA when he was a legislator in Tallahassee. He talked about the great job that Alan Harris did and how proud he is of him and all the people of Seminole County in the big picture, emergency preparedness, firefighters, police officers, and county employees.
Mr. Harris expressed his gratitude. He advised he is focused on the 1,200 people without power that are vulnerable and medically dependent. They have contacted all the special needs individuals that live in those areas. In partnership with the Sheriff’s Office, if they have been unable to reach those people, deputies are going out and knocking on the doors to ensure they are okay. The reverse calling system was activated today and the calls lit up in the EOC. Also, a lot of phone calls with non-profits are taking place as well for those persons with fixed incomes. Some people ran out of medicine so they are working with them as well.
Chairman Horan commended the public information staff for getting information out continually on social media, various websites and in news releases. He also expressed his pride in the professionalism and resourcefulness of everyone involved.
Upon inquiry by Chairman Horan, Ms. Guillet replied they are hitting the paperwork for FEMA reimbursements pretty hard right now. She then thanked the Board for their leadership and commended them for their efforts. Commissioner Carey pointed out that the live feed was very helpful.
Ms. Guillet further advised they will be giving the Board updated “damage investigation” information so they can understand the overall impact of the storm to the community. She added they made the final arrangements to add an additional yard waste pickup day for debris removal. Also, the haulers are waiving the maximum size requirement for those pickups. They also sent a press release out with respect to the waiver of tipping fees at the landfill for any yard debris for Seminole County residents.
Chairman Horan wondered if they had specific hurricane information segregated on the county website. Ms. Guillet advised she doesn’t think so, but the best place to get information is probably on Facebook through their social media. Commissioner Carey stated some people are not on social media. Ms. Guillet said there is information on the website. Commissioner Carey asked that she ensure there is a link so people can easily navigate on the webpage. Ms. Guillet noted they will ensure that the avenues for signing up for the “Alert Seminole” text message alerts are easily accessible.
Commissioner Dallari questioned whether the fees would also be waived at the transfer station. Ms. Guillet confirmed that it is at all solid waste facilities. Commissioner Dallari noted that two weeks is great, but it should be extended if need be. Ms. Guillet noted they can certainly revisit that if they see there is still a need.
Commissioner Dallari reported that Lake Pickett North is coming back to Orange County on November 15th. He would like to attend and represent the Board to speak to the Orange County Commission. No objections were voiced. He pointed out he would also like to have staff attend and feels it would be advantageous to have a letter from the Board that they can present to them objecting to Lake Pickett North. Chairman Horan asked the County Manager to prepare a letter for his signature and to ensure that all the Commissioners have approved of its content. No objections were voiced.
Ms. Guillet stated her suggestion is they prepare a cover letter, but also the Board is aware that they sent quite a bit of information to the State when they were reviewing it on the original transmittal. Her recommendation is to take that information and enter it into the record at the meeting. Commissioner Dallari mentioned that it is a good suggestion. No objections were voiced. Commissioner Carey noted that in the past, staff has actually read the letter into the record at the meeting.
Commissioner Dallari indicated he would like Jean Jreij, Public Works Director, to review in depth the options they have with regard to the rest stops on I-4 and present it to the Board so the Board can give some direction. No objections were voiced. He advised they have been working on this, but right now it is going nowhere. Chairman Horan added that they should have a report from the MPO Alliance this Friday concerning those rest areas. Commissioner Carey stated it is her understanding that the owners of the parcel at SR 44 and I-4 that was looked at by DOT years ago, have also approached Volusia County to talk about the fact that that would be an excellent location and how could they partner with them to make that happen. She opined that after Volusia County sits back and looks at it, their initial reaction may change a bit. Ms. Guillet added she is not sure if every jurisdiction in Volusia feels the same way about the opportunities there.
Commissioner Constantine stated he agrees with Ms. Guillet about the rest stops and Volusia. He added there are multiple owners asking why they would want to lose a potential opportunity in that. The DOT right now has to start working on finding solutions. They have talked a lot about it, but they just keep kicking the ball down the road. It is something they need to have them focus on very strongly; he does not know of any county that has the available open space that would not want a private-public or even just a private development that could generate activity and dollars.
Commissioner Constantine mentioned that if his schedule allows, he will also attend the meeting in Orange County regarding Lake Pickett North, the project known as Sustany.
Commissioner Constantine stated that one suggestion he heard today is to have some additional generators that can be moved from place to place as emergencies like this hurricane arise.
Commissioner Constantine noted he had a briefing from CPH and the architects on the progress of Soldiers Creek. He said the Board had talked at a work session about the potential of either paving all or some of the parking lot there. He asked the County Manager to look at that based upon the fact that their budget now is $767,000 over the original. He said they have a similar mix of paved and unpaved parking at the Sports Complex and that has held up well. They use a lot of this for both local and state and national projects so they don’t need the overflow parking all of the time. Along with the ability for absorption and less stormwater, if there is the opportunity to keep an additional 250 parking spaces as grass at Soldiers Creek, the potential savings is $125,000 that they could use in other parks and recreation. Before they move forward, he is asking that the County Manager take a look at that and bring it back.
Commissioner Henley stated it has been a dangerous situation at Soldiers Creek for a long time due to the lack of room for paved parking because most of it at the south end was mud any time it rained. Commissioner Carey added Soldiers Creek has a considerably lower elevation than the complex off of Lake Mary Boulevard. If there is an issue that the Board needs to talk about, she suggests they are briefed, but she believes they had already made the decision to pave it. Ms. Guillet noted based on the feedback she received from the Board during the work session that that was the direction they gave to the consultants. Commissioner Constantine asked that staff just look at it to ensure they are doing the right thing. No objections were voiced.
Commissioner Dallari is the alternate for SunRail and had filled in for Commissioner Henley at a Rail Commission meeting. Commissioner Dallari advised the biggest issue on everyone’s radar was the letter from Volusia County that they want to renegotiate the contract. The chairman of the commission, Buddy Dyer, was not opposed to it but said they are trying to move forward with Phase 2 North and to have Volusia County staff put together an amendment to their contract and then they would take a look at it. He said they have not seen that yet and he is sure it will take some time to come back to them.
Chairman Horan asked if there had been any additional services added. Commissioner Dallari replied limited Saturday service will be taking place, not full service. Chairman Horan stated it extends from October 8th to the end of January. Commissioner Henley added that it will depend on scheduled events. Commissioner Dallari noted that Mayor Dyer articulated to them that he was dialing for dollars and looking for sponsors. Commissioner Dallari stated he wanted to ensure that the community is aware that that is not coming out of any local money or state money; it is coming from businesses that feel it is in their best interest to help offset that cost for Saturday use.
Chairman Horan advised he had suggested to the County Manager and to the Leisure Services Director that they get in touch with the event organizers who are doing events here in Seminole County between now and the end of January as to how they may be able to exploit that Saturday service in some way to enhance the events they have. Commissioner Dallari said one example is if the City of Winter Springs wanted to partner with the County for the Scottish Highland Games; they could easily pull ridership off of SunRail if there was a way to get from Longwood Station to Central Winds Park.
Ms. Guillet commented that following the last SunRail meeting, she was contacted by Jim Harrison, who is Orange County’s point person with respect to SunRail. There has been a lot of discussion about transitioning in five years to when local governments take over operations of SunRail and concerns about costs and all of the other logistical issues. She said that Mr. Harrison has been asked to reach out and establish a committee of high-level, appointed officials from the different funding partners to sit down and talk about how they would transition from state responsibility to local responsibility with respect to the operation of SunRail. She opined although they have a number of years, it will take them quite a bit of time to unravel everything and understand exactly the best way to manage that system once it becomes a local responsibility. She just wanted the Board to know that it looks like they are going to start getting that committee geared up and start talking on a staff level about making some serious and concrete plans with respect to transition. Commissioner Henley noted that is the recommendation that Mr. Dyer made nearly a month ago that Volusia County objected to, so he is glad to see that everyone else was in favor of that and they are moving forward. He added that he just received this afternoon before the meeting started from Harry Barley, MetroPlan, a complete package (not received and filed) dealing with how those transitions have been made and the best practices on those. Commissioner Henley said he would be happy to have his aide send anyone a copy if they are interested in reading that, particularly Mr. Applegate. Chairman Horan explained they needed to move it up the ladder from the Technical Advisory Committee staff.
Commissioner Carey advised they had a great turnout on October 4th for the Seminole County Farm Bureau Annual Dinner. She added it is great to see they still have so much agricultural activity in the county and she thanked the Farm Bureau staff and the Board of Directors who hosted it.
Commissioner Carey reported they have a Seminole County Task Force on Homelessness meeting this Friday to further discuss the homeless situation and how that is moving forward and to hear reports from all the sub-committees that have developed out of the business community as part of their partnership.
Commissioner Carey reminded everyone that October is Breast Cancer Awareness Month. She added they all need to be aware and supportive of all the caregivers in this community and the people that are impacted by cancer.
Chairman Horan stated he believes all the Commissioners received an email from Jacob Stuart, President of Central Florida Partnership, regarding a specific letter of support for the region’s bid for the 2019 World Chambers Congress to be held here in Orlando. He noted the endorsement is due by the 28th and questioned whether he should send a letter on behalf of the entire Board. Commissioner Constantine added that if someone wants to send one on their own, they should do that too. No objections were voiced. Commissioner Carey stated her letter may have already gone out and if it hadn’t yet, she will not send it.
In regard to SunRail, Chairman Horan mentioned that it will run on Saturdays depending upon events from October 8 through February 11 from 2:00 p.m. until 11:00 p.m.
Chairman Horan pointed out he had an opportunity to talk to an organization called GoRail with regard to an initiative in Congress that he thinks their federal lobbyist has reported on. It is a three-member federal commission that can issue rules with regard to the use of rails. That commission is considering a rule right now, and apparently they have the authority through legislation to allow the sharing of rail. They could basically force somebody who already owns the rails to share them with another independent competitor. He stated he would like to post an appropriate letter to their federal congressmen opposing this because obviously it would have an adverse effect in terms of SunRail. No objections were voiced.
The Chairman reported their own Robert Utsey from Skanska who is a resident of this county is the new chairman of the EDC, and the merger with the Central Florida Partnership continues pace. They expect to have a merger agreement executed by the end of the year.
Chairman Horan mentioned there are two counties, Palm Beach and Manatee, who are proposing an infrastructure tax at the General Election in November.
With regard to the Central Florida Expressway’s (CFX) PD&E study regarding the extension of SR 408, Chairman Horan asked Commissioner Carey to clear up the confusion about FDOT’s position on that now. Commissioner Carey advised they have since written a letter to Mayor Jacobs that after much discussion, they are willing to discuss with the CFX the idea of partnering in the right-of-way along East Colonial/SR 50 and have asked the CFX to submit all of their information to them for their review and consideration. The Expressway Authority has given specific instruction before FDOT had this change of attitude to go back out and look at all the alternatives because the preferred alternative was in the SR 50 right-of-way, and once they said no, CFX said they have to do something because there has to be an eastern extension of SR 408. So CFX is moving forward and FDOT is moving forward, so hopefully they will be able to come back together and do what is best for the traveling public. Commissioner Carey added she is hopeful that it will work out. She noted she will probably get an update on that on Thursday at their Expressway Authority meeting.
Chairman Horan stated he will be providing a report to the executive committee of the Central Florida Commission on Homelessness on a proposed methodology for the jurisdictions to consider a governance structure and a Memorandum of Understanding. The report will then be considered by the executive committee. If the commission adopts it, then they will propose a methodology and MOU to the jurisdictions for them to consider and then to adopt which would start a process for that governance. He noted he will be able to report more on that after the meeting on Thursday of this week.
Commissioner Carey stated that Dr. Joel Hunter, the new Chairman of that group, has been making some visits to talk about some of the things that need to happen to make everybody understand what a complex issue this is. She visited with him yesterday about whose role is what and how can they change the way they do things to be more effective. The funding is difficult and complicated. She thinks he has planned a couple of workshops for the Commission on Homelessness to have those discussions with both HSN and COCs and everybody else so that all the board members have an understanding of what it is they are trying to accomplish and how they can be better partners.
Chairman Horan explained the governance report was actually commissioned by the four jurisdictions that fund the Central Florida Commission on Homelessness. That report identified that they are already spending about $60 million a year on homelessness issues here among the various jurisdictions and that they can probably do a better job of leveraging it. He noted that of the $50 million to $60 million, only about $8 million is HUD money that flows through HSN. That is what animates the desire here to try to identify a governance structure and it shows promise for other areas because it dovetails into affordable housing and a lot of community service issues as well.
Commissioner Carey mentioned she liked the presentation this morning on the tiny houses because they need to address whatever is necessary to be able to downsize their required square footage in a particular zoning type because that is one of the issues they have.
In regard to the fertilizer ordinance, Chairman Horan said he will be meeting at the Mayors & Managers next week for their input.
COMMUNICATIONS AND/OR REPORTS
The following Communications and/or Reports were received and filed:
1. Letter dated September 23, 2016, from the City of Oviedo to Property Owner re: Public Hearing for Andrew’s Crossing PUD.
2. Letter dated September 28, 2016, from Sylvia Pond to Board of County Commissioners, re: Rolling Hills.
3. Letter dated September 27, 2016, from Patrick Sacbibit, Branch Chief, Federal Emergency Management Agency, to Commissioner Horan re: Revised Flood Insurance Rate Map.
4. Letter dated September 30, 2016, from Chris Kintner, Interim Community Development Services Director, City of Longwood, to Chairman Horan re: Annexation of Parcel #29-20-30-300-021A-0000, N. Ronald Reagan Blvd.
5. Letter dated October 4, 2016, from Chairman Horan to Marisol Fitch, Certificate of Need, Agency for Healthcare Administration, re: Support of Central Florida Health Services Application for Teaching Hospital in Lake Nona.
COUNTY ATTORNEY’S REPORT
Mr. Applegate advised he is looking at December 6th for the ethics training and will work with the County Manager on scheduling with the Commissioners and checking their calendars to get a date locked in. Commissioner Carey commented that whatever date they decide upon, she would like them to include some of the partners that require it also. She hopes they will get that word out a little earlier this time than what was done last year.
There being no further business to come before the Board, the Chairman declared the meeting adjourned at 3:02 p.m., this same date.