BOARD OF COUNTY COMMISSIONERS
SEMINOLE COUNTY, FLORIDA
OCTOBER 8, 2002
The following is a non-verbatim transcript of the BOARD OF COUNTY COMMISSIONERS MEETING OF SEMINOLE COUNTY, FLORIDA, held at 9:30 a.m., on Tuesday, October 8, 2002, in the SEMINOLE COUNTY SERVICES BUILDING at SANFORD, FLORIDA, the usual place of meeting of said Board.
Chairman Daryl McLain (District 5)
Vice Chairman Grant Maloy (District 1)
Commissioner Randy Morris (District 2)
Commissioner Dick Van Der Weide (District 3)
Commissioner Carlton Henley (District 4)
County Manager Kevin Grace
County Attorney Robert McMillan
Deputy Clerk Eva Roach
Pastor Hezekiah Ross, West Sanford Free Will Holiness Church, gave the Invocation.
Commissioner Maloy led the Pledge of Allegiance.
Diane Kramer, Deputy Superintendent, Seminole County School Board, addressed the Board to state 25 years ago the County and the School Board decided to do an experiment at Soldiers Creek Park to see if they could provide an educational experience for the students and community and it has been extremely successful. She stated this has been a wonderful example of partnership and she is here today to discuss what they can do in improving the facility at the Environmental Studies Center. She said the School Board would like to look into placing a permanent facility at the Center. She added the School Board is hoping to obtain the Board’s consensus in proceeding with this. The
School Board will bring back an Interlocal agreement finalizing the Board’s approval. She introduced Scott Sengeisen (phonetic), of Burke Bales & Mills Associates.
Scott Sengeisen addressed the Board to display and review the existing site plan of the Environmental Studies Center showing the existing wood buildings and the surrounding area. He stated an existing tree survey has been performed as well as an environmental study of the foliage and the situations of the existing structures. He said the goal of the site plan is to demolish existing structures, but will not be done until the proposed center is completed. He displayed and reviewed the proposed site plan and stated there will be minimal intrusion as possible. There will be no environmental impact where the new center will be located. A new access road will be created in case of ambulance or fire requirements. The parking spaces will be increased to 17 and no additional runoff will be created on the site. The facility will be about 6,000 sq. ft. and the center will be self-contained inside so that after hours there is no need for anyone to come into the building. The restrooms will be located inside and the focus of the building is the museum space of natural history learning environment and a multi-public room, which can be used during the student hours or after student hours. The facility will include two exterior learning pavilions with roofs.
Upon inquiry by Commissioner Maloy, Mr. Sengeisen advised he did not bring a photograph of the proposed facility, but it will have a gable roof, with dormers, and it is a wood siding type structure and is elevated off the ground. A porch will be on both sides.
Upon inquiry by Commissioner Henley, Ms. Kramer advised there are six full-time employees at the facility now, but the floor plan has work areas. She stated the School Board has incorporated more technology so that they have computer connections.
Upon further inquiry by Commissioner Henley, Mr. Sengeisen advised with regard to the security system, they are trying to make sure that the structure will be open to where no one can hide.
Mr. Sengeisen informed Commissioner Henley that the parking will have new lighting and additional lights to make sure it will have ample illumination.
Ms. Kramer stated the window system is designed to be hurricane proof, but it will give natural light as well.
Commissioner Morris requested that the School Board look at the directional signage as it was confusing to him when he visited the center a little over a year ago. Ms. Kramer stated they will look into that as well.
Chairman McLain stated the Board would like the School Board to follow up on this project and come back to the Board at a future date.
Motion by Commissioner Van Der Weide, seconded by Commissioner Morris to authorize and approve the following:
2. Approve and execute Subordination of Utility Interests Agreement, as shown on page _______, between the County and Bellsouth Telecommunications, Inc., relating to Parcel Numbers 114, 115, 117, 119, 123 and 718 of the County Road 46A, Phase III road improvement project and Parcel Numbers 174 and 175 of the Airport Boulevard road improvement project.
3. Authorize the Revised Binding Written Offer for Parcel Number 161 of the Airport Boulevard Phase III road improvement project.
4. Authorize the Revised Binding Written Offer for Parcel Number 117/717 of the Lake Emma Road road improvement project.
5. Approve and execute Purchase Agreement, as shown on page ________, relating to Parcel Number 108, 114/714 and 127/827 of the Chapman Road road improvement project, located on the south side of Chapman Road between County Road 426 and State Road 436, in the amount of $488,000.00, inclusive of expert costs, with no attorney fees incurred, Wheeler property.
6. Approve and execute Purchase Agreement, as shown on page ________, relating to Parcel Numbers 159 A, B & C of the Airport Boulevard Phase III road improvement project, located at the northwest corner of State Road 46 and Bevier Road, in the amount of $800,000.00, inclusive of attorney’s fees and costs, Thomas B. Ball III, as Trustee, property.
7. Approve negotiated settlement of appellate attorney’s fees and costs relating to Parcel Numbers 188/788/888 of the County Road 427, Phase I road improvement project in the amount of $26,223.06, Radosevich property.
8. Approve proposed mediation settlement relating to Parcel Numbers 108, 708 and 808 of the Dodd Road road improvement project, located at 1412 Dodd Road, in the amount of $840,000.00, inclusive of land value, severance damage and statutory interest, Mary E. Dodd property.
9. Approve proposed settlement relating to Parcel Numbers 122 and 722 of the Airport Boulevard, Phase III road improvement project, located at 3049 Bungalow Boulevard, in the amount of $315,000.00, inclusive of all land value, improvements acquired, severance damage, attorneys’ fees reimbursement under Section 73.092(l), Florida Statutes, and costs, Anderson property.
10. Approve proposed settlement relating to Parcel Number 184 of the Airport Boulevard, Phase III road improvement project, located at 3109 Bungalow Boulevard, in the amount of $71,300.00, inclusive of land value, improvements, attorneys fees reimbursement under Section 73.092(l), Florida Statutes and costs, Estates of Elijah Fields property.
11. Approve proposed settlement relating to Parcel Number 123 of the Airport Boulevard, Phase III road improvement project, located at 3085 Bungalow Boulevard, in the amount of $73,590.00, inclusive of land value, improvements, attorneys fees reimbursement under Section 73.092(l), Florida Statutes and costs, Sheppard property.
12. Approve proposed settlement relating to Parcel Number 118 of the East Lake Mary Boulevard, Segment I road improvement project, located on south side of East Lake Mary Boulevard east of Mellonville Road intersection, in the amount of $15,000.00, inclusive of all land value, severance damage, statutory interest, attorneys’ fees and costs, Helen Howland Holdinqs, Inc. property.
13. Approve proposed settlement relating to Parcel Number 117 of the East Lake Mary Boulevard, Segment 1 road improvement project, located on the south side of East Lake Mary Boulevard east of the intersection of Mellonville Road, in the amount of $101,920.79, inclusive of all land value, severance damage, statutory interest, attorneys’ fees and expert costs, Seminole Venture property.
Districts 1, 2, 3, 4 and 5 voted AYE.
Motion by Commissioner Van Der Weide, seconded by Commissioner Maloy to authorize and approve the following:
19. BCR #02-135 - $37,000 – Judicial – Legal Aid – Fund: 00100 – General Fund. Transfer of funds requested for year-end expenditures. Funds match revenue increase for cases filed through the County and Circuit Courts. Legal Aid receives $16 from each filing fee for support of their services. (FY 01/02)
20. BCR #03-01 – $1,064,629 – Public Works – Engineering – Fund: 32100 – Natural Land/Trails Fund. This transfer appropriates FY 02/03 funding from Trail Bond Fund Reserves to complete the project budget for design and construction of three segments of the Cross Seminole Trail. The balance of the project budget is addressed in rebudgets forward from FY 01/02. (FY 02/03)
21. BCR #03-02 – $58,000 – Public Works – Engineering – Fund: 32100 – Natural Land/Trails Fund. The FDOT is requiring that the I-4 pedestrian Overpass be lengthened. Additional funding will be needed for utility relocations (power and water). Funds are available from Trail Bond Fund Reserves. (FY 02/03)
22. Budget Amendment Resolution #2002-R-152, as shown on page ________, $14,663 – Planning & Development: 11902 – Home Program Grant fund. Recognize unobligated HOME Program revenue. (FY 01/02)
23. Approve Change Order #6, as shown on page ________, to FC-1123-00/BJC – Consumers Water Treatment Plant Construction Project, to Wharton-Smith, Inc., Lake Monroe (Contract Language Change).
24. Approve Change Order #4, as shown on page ________, to FC-1173-01/BJC – Midway Paving and Drainage Improvements – Phase II, with White’s Site Development, Inc., Sanford ($859,615.74) (Time Extension).
25. Accept and authorize the Chairman to execute the Certificate of Completion, as shown on page _________, for FC-1160-01/BJC - Replacement of the Steam and Condensate Lines at the County Services Building, with Westbrook Services Corporation, Orlando.
26. Approve ranking list for PS-5120-02/BJC – Master Agreement for General Engineering Consultant Services to support Seminole County Public Works Department, authorize negotiations and award a Master Agreement, as shown on page ________, to PBS&J, Inc., Orlando (Not-to-Exceed $740,000.00 per year).
27. Approve ranking list for PS-5124-02/BJC – Professional Services from Environmental Specialists for Land Management Northwest Area Regional Wastewater Treatment Facility, authorize negotiations and award a Master Agreement, as shown on page ________, to PBS&J, Inc., Orlando (Not-to-Exceed $300,000.00 per year).
28. Approve ranking for PS-5127-02/BJC – Consulting Services for Housing and Community Development Administration and Implementation; authorize negotiations and award a Master Agreement, as shown on page ________, to Florida Planning Group, Inc., Jacksonville (Not-to-Exceed $125,000.00 per year).
29. Approve Amendment #1, as shown on page ________, to RFP-4118-01/BJC - Billing and Collection Services for Seminole County EMS/Fire/Rescue Division, with Advanced Data Processing, Inc., Miami (Revised Scope).
Planning & Development
30. Approve and authorize Chairman to execute Interlocal Agreement, as shown on page _______, with the City of Oviedo for Phase III of infrastructure improvements in the Avenue B area of the City of Oviedo.
Districts 1, 2, 3, 4 and 5 voted AYE.
Motion by Commissioner Morris, seconded by Commissioner Van Der Weide to authorize and approve the following:
A. Expenditure Approval Lists, as shown on page _______, dated September 17 and 24, 2002, and Payroll Approval List, as shown on page ________, dated September 12, 2002.
B. Chairman to execute the following Satisfactions of Judgment/Court Costs:
Wayne Gadreault, #90-3645-MMA - $242.50 Fine and Court Costs
Brian Dennis Griffin, #97-1822-CFB - $212.50
David Allen Olic, #89-13237-MMA - $105 Fine
David Allen Olic, #89-13237-MMA - $132.50
C. Chairman to execute Satisfaction of Judgment/Bail Bond Lien of LeVar Travis Simmons & National American Insurance Company, #02001887CFA - $3,038
D. Chairman to execute the following Satisfactions of Judgment/Public Defender Applications:
Terrence Perkins, #98-6706-MMA - $40
David Miller, #98-4872-MMA - $40
Gregory Michael Sheffield, #01-5850-MMA - $40
E. Approval of BCC Official Minutes dated September 10 and 11, 2002.
Districts 1, 2, 3, 4 and 5 voted AYE.
1. Appraisal Services Agreement M-332-02, as shown on page _______.
2. Work Orders #43, #44, and #45, as shown on page ________, to FC-1139-00, C. A. Meyer Paving & Construction Co.
3. Work Order #49, as shown on page ________, to PS-543-99, Geotechnical Professional Associates, Inc.
4. Twenty-first Amendment, as shown on page ________, to Custodial Services Agreement RFP-413-97.
5. First Amendment, as shown on page ________, to Work Order #7 to PS-551-00, Consultant Services Agreement.
6. Work Order #4, as shown on page ________, to RFP-4123-01, Asbestos Consultant Services Agreement.
7. Work Order #1, as shown on page ________, to PS-5117-02, East Lake Brantley Road Improvements.
8. Development Orders, as shown on page ________, as follows for: Tracie Williams, Willow Lane; Hugh M. Cotton, Trustee and Bobby Hurst, US Hwy. 17-92; William H. Jr. and Lorenna M. Siegrist; Hal Pinto Trust; Richard L. Jr. & Nelida G. Montecalvo; and Bear Lake Bible Chapel.
9. Second Assignment and Tenth Amendment, as shown on page ________, to RFP-225-95, Security Guard Services Agreement.
10. Utility Agreement, as shown on page _________, for sewer service with Bread of Life Christian Church in Orlando, Inc.
11. Customer Agreement, as shown on page ________, for Reclaimed Water Rates, and Reclaimed Water Flow, Distribution, Delivery and Spray Easement with Generation Suites of Lake Mary, LLC.
12. Notice, as shown on page ________, from SunTrust Banks, Inc. to the Board of County Commissioners regarding Standby Letter of Credit No. 4109.
13. First Amendment, as shown on page ________, to Work Order #3 to RFP-451-98, The Triece Company.
14. Consulting Services Proposal No. PS-5127-02, as shown on page ________, for Florida Planning Group, Inc.
15. Work Order #46, as shown on page ________, to FC-1139-00, Central Florida Environmental Corp.
16. Letter to Maryanne Morse, Clerk, from Thelma McPherson, Casselberry City Clerk, regarding annexation of Levitz Property.
17. Work Order #48, as shown on page ________, to PS-543-99, Engineering Services Agreement.
18. Work Order #36, as shown on page ________, to PS-556-00, Electrical Engineering Services Agreement.
19. Construction Administration Agreement M-330-02, as shown on page ________.
20. Change Order #1, as shown on page ________, to CC-1178-02, Indian Hills WTP.
21. Response Letter to Charlie Lansing, CPA, from Commissioner Henley regarding the assessed property value for his office.
22. Second Amendment, as shown on page ________, to Work Order #18 to FC-1139-00, C. A. Meyer Paving & Construction Co.
23. First Amendment, as shown on page ________, to Work Order #37 to FC-1139-00, C. A. Meyer Paving & Construction Co.
24. Second Amendment, as shown on page ________, to Construction Contract Agreement M-325-02.
25. Letter to Maryanne Morse, Clerk, from Gary Moyer, Dovera Community Development District, regarding FY 2003 meeting dates.
26. Recorded Warranty Deed, as shown on page ________, dated August 13, 2002 granted by Douglas K. and Linda S. Burmbaugh.
27. First Amendment, as shown on page ________, to Work Order #13 to PS-590-01, Inwood Consulting Engineers.
28. Performance and Labor and Material Payment Bonds, as shown on page _________, for The Collage Companies/Scott Partnership regarding DB-605, Juvenile Justice Center.
29. Change Order #12, as shown on page ________, to FC-161-99, CR 427 Phase III and IV.
30. Work Order #6, as shown on page ________, to FC-1164-01, Elizabethan Construction Services, Inc.
31. Consultant Services Agreement PS-5119-02, as shown on page ________.
32. Development Agreement, as shown on page ________, with Jai Alai, Inc., approved by the BCC on May 14, 2002.
33. Satisfaction of Connection Fees, as shown on page ________, for Exxon Mobil SR 46 & Orange Blvd.
34. Utility Agreements, as shown on page _________, for water and sewer service with Ladybird Enterprises, Inc.
35. Utility Agreements, as shown on page ________, for sewer service with the Hindu Society of Central Florida, Inc.
36. Developer’s Commitment Agreement, as shown on page ________, for Max Riddick P.C.D. approved by the BCC on January 9, 2001.
37. Memorandum to Sandy McCann from Shannon Suffron regarding Subdivision Bond in the amount of $274,612.09 for Royal Oaks, as shown on page ________.
38. Letter to the BCC from Geraldine Harford, Tax Deed Clerk, with list of tax deeds for lands available.
39. Second Amendment and First Renewal, as shown on page ________, to SCA Software Maintenance Agreement M-207-00.
40. Special Needs Rental Development Affordable Housing Agreement, as shown on page _________, SHIP Program 1999/2000.
41. Notices from the Florida Public Service Commission regarding Docket No. 020953-EI, Hines Unit 3 in Polk County, and Docket No. 011605-EI, Review of Investor-owned Electric Utilities’ Risk Management Policies and Procedures.
42. Bids as follows: CC-1189-02; CC-1190-02; PS-5126-02; D/B-607-01 Preliminary Design Calculations; PS-5128-02; and IFB-3056-02.
Motion by Commissioner Morris, seconded by Commissioner Van Der Weide to authorize utilizing $2,790 in Law Enforcement Trust Funds for the following: a contribution of $1,000 to Brother’s Keepers, Inc.; a contribution of $1,000 to the Mustard Seed Program; and an expenditure of $790 to purchase basketball equipment in Chuluota.
Districts 1, 2, 3, 4 and 5 voted AYE.
Chairman McLain requested that Item #57, Community Service Agency Partnership Grant Recommendation be continued to later in the meeting since David Medley, Community Services Manager, is not in attendance at this time. The Board voiced no objections.
Request Board to rank the firms for PS-5126-02/BJC, Professional Construction Management Services for the Seminole County Convention Center; and authorize staff to negotiate the agreement with the top-ranked firm or with the second firm, if negotiations with the top-ranked firm fail, was presented.
Commissioner Morris stated he discovered that he has had a contract with one of the subcontractors, therefore, he will not be voting on this item. He stated he will submit a Voting Conflict Form, as shown on page ________.
The Commissioners then voted individually for the number three ranked firm and passed their votes to Mr. McMillan. Mr. McMillan advised that Commissioners Maloy, Henley, and McLain selected Walbridge Aldinger and Commissioner Van Der Weide selected Centex Rooney Construction Co.; therefore, Walbridge Aldinger is the number three ranked firm.
Motion by Commissioner Van Der Weide, seconded by Commissioner Henley to rank firms for PS-5126-02, Professional Construction Management Services for the Seminole County Convention Center as follows: (1) Turner Construction Co. (2) Centex Rooney Construction Co. (3) Walbridge Aldinger; and authorize staff to negotiate the agreement with the top ranked firm (Turner Construction Co./Wharton Smith, Inc.) or with the second firm (Centex Rooney Construction Co.) if negotiations with the top ranked firm fail.
Districts 1, 3, 4 and 5 voted AYE.
COUNTY MANAGER’S BRIEFING
SR 434 UPDATE
Frank Van Pelt, Engineering, addressed the Board to state staff is here to update the Board on the work that is being conducted by Seminole County on SR 434 (SR 436 South to Maitland Blvd.). He stated John Moore of TEI will be giving a briefing on the status of the project and where they are going from here.
John Moore, TEI, addressed the Board to display and review a PowerPoint Presentation relating to SR 434 PD&E Reevaluation. He reviewed the project location, the project objectives, the project alternatives, traffic analysis of existing and future traffic volumes, and the median spacing relating to no restrictions, partial restrictions and closures.
Mr. Moore explained for Commissioner Henley the proposed median closure going into the backside of the Brantley Square Shopping Center and a full median opening at Orange Avenue. He stated staff will be working with the Brantley Square Shopping Center relative to implementing the proposed cross access.
Mr. Moore continued by reviewing the typical sections, drainage improvements and the bridge over the Little Wekiva River. He displayed and reviewed two typical sections, one with a closed median and the other with an open median. He stated the additional cost of the bridge with an open median is about $80,000. He reviewed the landscaping alternatives, the public involvement and the estimated construction cost. He stated the total estimated construction cost would be $7,048,600. He concluded by reviewing the project schedule. He stated the final design phase of the project would be in May 2003.
At the request of Commissioner Van Der Weide, Mr. Moore reviewed the bridge alternatives. He stated the cost is $80,000 and an additional benefit is the County will not have to maintain under the bridge.
Upon inquiry by Commissioner Van Der Weide, Mr. Van Pelt advised the City of Altamonte Springs will provide $100,000 in drainage requirements and they will also work with the developer. He stated the City will not be addressing the bridge as it will be the County’s responsibility.
Commissioner Van Der Weide stated he feels it would be worth it to continue with the beautification over the bridge and to go with the closed median.
Commissioner Maloy stated he feels the closed median bridge will be a safety improvement.
Upon inquiry by Commissioner Maloy, Jerry McCollum, County Engineer, addressed the Board to advise the Department of Transportation, as well as the City of Altamonte Springs, will fund the traffic study. He stated staff is reviewing the DRI that the City of Altamonte Springs is doing and he believes that a lot of that funding will be committed under that DRI. He said the long-range plan for north SR 436 shows that no 6-laning is being done until you get to the intersection of Montgomery Road and Wekiva Springs Road. He stated this is something that they may need to evaluate, but at this stage it is not in the plan, but staff will be looking at that within the next 30 days.
REGULAR AGENDA (Continued)
David Medley, Community Services Manager, addressed the Board to request approval of staff’s recommendation for distribution of the Community Service Agency (C.S.A.) Partnership Grant funds in the amount of $1,171,000; and authorize Chairman to execute the contracts with approved agencies. He stated staff is requesting approval of funding for 17 social service agencies. All of the agencies help in providing services to the residents and the County needs to applaud these agencies for enhancing the quality of life for the residents.
Stephanie Statuto, Community Services, addressed the Board to state the Community Service Agencies Partnership Grant Program has been set up to provide a variety of services to agencies and she reviewed what they provide. She stated staff is in the process of setting up a bulletin board and a community calendar that will further enhance the ability of the nonprofit organizations to communicate, coordinate and collaborate with one another. They also have formalized a process for reviewing all grant award applications and each application was reviewed and scored on 12 key criteria. She reviewed this criteria.
Commissioner Henley stated over the last few years, the Board has moved in the right direction in evaluating these and they have put forth some substantial amount of money for these various agencies. He stated he would like to ask the Clerk to do spot audits of some of these organizations to make sure that the monies are spent appropriately. He said he feels the Clerk would be willing to do that and he would encourage the County Manager to put forth that request. He added he feels this is another step in letting all of the agencies know that the Board is serious about the purpose of these funds.
Commissioner Henley stated he believes that all funds for the 4C must go through the School Readiness Coalition and the Board may want to consider the funds going to the Coalition rather than directly to 4C. He stated he served on the Finance Committee for the Coalition and they had discussions about the budget and the projected number of students that will be served. He said approximately $8,700,000 was made available to 4C and now it appears that they may be $485,000 short. He stated 4C was asked to determine how much general revenue was in their budget. He suggested leaving the $44,000 but designate it for the School Coalition rather than going through 4C.
Phil Stalvey, Community Services, addressed the Board to state staff has no objections to that and believes that will work. He stated their only concern is that the School Coalition would continue to contract with them for childcare services.
Commissioner Van Der Weide stated he would like to hear from 4C in writing of what their concerns are and if there is any way the County can assist them as their budget has been cut considerably over the last few years.
Commissioner Henley stated 4C is the agency that has a contract with the Coalition and their job is to recruit providers. The money has to be approved by the Coalition under State law.
Commissioner Van Der Weide stated he is concerned with the families that 4C is taking care of. There is a tremendous amount of competition between the school system and other groups. He stated he wants it in writing that 4C does not object to this so that the Board can protect the children who are already in the program.
Commissioner Morris recommended continuing the 4C issue for two weeks. Discussion ensued.
Chairman McLain stated he believes the recommendation is to approve the Community Service Agencies Partnership Grants with the caveat that the 4C issue will be brought back to the Board for clarification prior to any funds being released.
Commissioner Morris asked staff to review why Seminole Volunteer Enterprise, Inc. was not being funded this year. Whereupon, Mr. Medley advised the Review Committee reviewed Seminole Volunteer Enterprise’s request but their score did not come out high enough to make it a recommendation.
Chairman McLain stated his main concern is Seminole Volunteer had a budget of $77,000 last year and $25,000 was from their reserves and that is depleted. He stated he feels that if the County is not supporting them, they will be in a difficult situation of not being able to provide the services they have been doing over the years.
Commissioner Morris stated $35,000 was funded in 2000/01 and he feels it might be good to review the documents.
Mr. Medley stated the committee did not get in depth with each agency in terms of what their financial stability was, but looked at the information that was provided to them.
Chairman McLain recommended bringing the Seminole Volunteer Enterprise issue back in two weeks as well as 4C and if the Board chooses to add to the recommendations, he assumes they can do that at the next meeting.
Mr. Grace reminded the Board that money will come from the General Fund reserve if they do not take money away from something else.
Motion by Commissioner Van Der Weide, seconded by Commissioner Maloy to approve staff recommendation for distribution of the (17) Community Services Agency (C.S.A.) Partnership Grant funds in the amount of $1,171,000; and authorize the Chairman to execute the Contracts, as shown on page _______, with the approved agencies, with the issue of 4C and Seminole Volunteer Enterprise to be brought back in two weeks for additional information prior to funds being released.
Districts 1, 2, 3, 4 and 5 voted AYE.
Chairman McLain recessed the meeting at 10:35 a.m., reconvening at 10:50 a.m.
COUNTY MANAGER’S BRIEFING (Continued)
Tony Walter, Planning, addressed the Board to review information regarding the University of Central Florida (UCF) 2000 Campus Master Plan. He stated the County received UCF’s master plan covering some of the pertinent elements of the plan. He said the Master Plan covers a period of 10 years (2000-2010) and it is based on state criteria of educational and comprehensive plan and goals. The plan covers areas such as academics, future land use, support facilities, housing, transportation and intergovernmental coordination. He stated the impacts of the planned growth reach far beyond the boundaries of Orange County into Seminole County and other jurisdictions as well. The academic mission is to provide an undergraduate education rooted in the arts and sciences while offering comprehensive graduate and professional programs and research opportunities. He reviewed the projected enrollment growth for the next 10 years as outlined in the academic program table on page 2 of the agenda memorandum. He reviewed the location and size of the campus. He stated UCF is planning to add 4.3 million square feet of academic space and they are considering using higher densities in the support services. Under the capital improvements program, UCF is planning to expand their police station and they are considering sharing the location with Orange County. UCF is focusing more on bicycle and pedestrian movements by realigning the perimeter road around the core of the campus. Their goal for housing is to house about 15% of students on or near the campus. He stated UCF is working with the Public Transportation Authority to enhance public transportation service to the campus and as a result of that, with the student growth, there are a significant number of potential additional trips. He said they are talking about widening Old Lockwood Road. Staff is recommending regional distribution and assignment of the new trips. They are looking at 21,000 plus trips being added to the roadway and staff needs to know where they go once they exit campus. Staff is also recommending a better definition of UCF’s funding commitment to public transportation and that the University work more closely with the local governments in projecting any off-campus housing so that staff can look at the impact of the county. Staff will be commenting on the master plan as far as the compatibility to the County’s trails program as they want to be sure that the access points to the campus are amenable to connecting to the trails program. He stated staff is also requesting that UCF start working with an interlocal agreement as soon as possible. He added staff is asking the Board to let them know if they would like other areas investigated.
Chairman McLain stated he received some information from Susan Eberle relative to this issue.
Commissioner Henley stated he has concerns relative to the University’s goal of housing at least 15% of the projected student enrollment. In order to exceed their goal, there was no additional housing provided by the university. He stated staff did not indicate a timeline when this will be accomplished.
Mr. Walter stated this is an issue that staff will be discussing with the university.
Bill Merk, Vice President of Administration & Finance, addressed the Board to state 15% has been in the master plan for some time and they have exceeded that number. The plan identifies additional land for on-campus housing and the housing will be built when there is evidence of a sustainable demand for additional on-campus housing.
Mr. Merk informed Commissioner Henley that the University has to borrow the money for housing and it has to be paid back by money received from room rents. Discussion ensued relative to housing, transportation and academic facilities.
Upon inquiry by Commissioner Maloy, Mr. Merk advised he understood that the Interlocal agreements would be with the host county (Orange). He stated if the law requires that Seminole County should participate, then he would encourage them to do it. He explained how that would work.
Upon inquiry by Commissioner Van Der Weide, Mr. Merk indicated on the map approximately 200 acres that were purchased about 8 or 9 years ago. He stated there is a 67-acre wetland in the middle of that parcel and they looked at how they could run a golf course around fringes of the property. The Board of Regents indicated that if the university wanted to construct a golf course there, they would have to get it on an approved master plan and show that they would not need the land for any academic use for the next 25 years. The university decided to put it on as a placeholder in case they wanted to pursue that, and as time passes, there is less than a 50-50 chance of putting a golf course there. If the university wanted to build housing on that land, and with a 67 acre wetland in the middle, that would mean they would have to build housing right against the residential neighborhoods on two or three sides. This is something that is not likely to happen.
Commissioner Morris stated about 15 years ago the campus was poorly planned for pedestrian access as well as vehicular movements. In the last 5 years it appears that the UCF has attempted to reconcile some of its ways with regard to pedestrian movement. He stated he has concerns that pedestrian movement is in the urban design but it is not in the master plan.
Mr. Merk stated UCF is trying to continue with the earlier plan, but they have slowly been forcing cars to park outside the radius and into the parking garages. The primary motivation in instituting transportation fee and was to be able to get funding for another parking garage and to start a bus service. UCF will start eliminating more parking within the core area and developing sidewalks going into the core. The next thing they will be looking at is a north/south collector to try to get people movement from the arena area to the research park.
Commissioner Morris stated there are a number of universities that do not allow any students to drive on campus. He stated he feels that this needs to be more of a concept or more in the actual plan.
Mr. Merk stated UCF has a huge number of discussions relative to traffic flow and parking and they are working on that. He stated a lot of the apartment complexes that are not on campus have parking lots and it would be beneficial to them to ride the university’s transportation system and leave their cars at the complex.
Upon inquiry by Commissioner Maloy, Mr. Merk advised about 38% of the traffic along the northern corridor had nothing to do with the campus and little to do with the research park. It was mostly people going to Oviedo. He indicated on the map what area will be four-laned and where traffic signals will be installed.
Susan Eberle addressed the Board to submit letters from area residents requesting two public hearings on this issue, and letters to Thomas Feeney, Speaker of the House; Chairman McLain; Steven Seibert, DCA; Peter Newman, UCF; and Dr. Richard Nunis, UCF. All were received and filed. She stated she would like to ask the Board to allow two public hearings to citizens for an opportunity to give them a chance to address some other issues. She said accidents occur almost everyday on University and Alafaya Trail. A regional study needs to be done relative to traffic and all the issues that impact the residents.
Chairman McLain stated Ms. Eberle highlighted eight issues in her letter and this is something the Board needs to evaluate. He instructed staff to respond to these issues.
Ms. Eberle stated there are about 30 issues highlighted in the letter to Mr. Seibert (DCA) and she asked the Board to review them as well.
Commissioner Henley stated he would like staff to evaluate the points that Ms. Eberle addressed.
Chairman McLain stated he feels that some of staff’s concerns were the same as Ms. Eberle.
Commissioner Morris stated the university has been a good neighbor and now they are beginning to address some of the long-standing issues.
Mr. Walter stated staff would like to submit comments to the University within the next two weeks. When they receive additional information, more analysis will be done.
Commissioner Maloy stated he would like the County Attorney to get back with the Board as to whether or not an Interlocal agreement is required in this process. He stated he feels transportation issues, lack of lighting on McCullough Road, the lack of sidewalks interconnected on McCullough Road, and apartments between McCullough Road and UCF needs to be addressed. He said he would like clarification as to whether or not the University’s police can patrol the apartments across the street.
Mr. Merk stated current legislation allows the university’s police to have jurisdiction in those affiliated apartments as of January 7, 2003.
Commissioner Maloy stated the plan addresses redevelopment on campus. He stated the issue of a crosswalk is an important issue and he believes that is in the plan. Specific details of what type of intersection improvements are needed for McCullough and Lockwood and what impact there will be for the proposed northern entrance.
Mr. Walter stated staff can check with FDOT to see what their plans are relative to left turn lanes off of University.
Upon inquiry by Chairman McLain, Mr. Walter advised staff can get the information to UCF within two weeks.
Mr. Grace stated he will schedule another briefing when they receive a response from UCF.
The Chairman recessed the meeting at 11:37 a.m., reconvening at 1:30 p.m. with all Commissioners, with the exception of Commissioner Van Der Weide, who was absent, and all other Officials, with the exception of Deputy Clerk Eva Roach, who was replaced by Deputy Clerk Sandy McCann, who were present at the Opening Session.
Motion by Commissioner Morris, seconded by Commissioner Henley to authorize the filing of the proofs of publication for this meeting’s scheduled public hearing.
Districts 1, 2, 4 and 5 voted AYE.
Proofs of publication, as shown on page _______, calling for a public hearing to consider a budget amendment resolution, which rebudgets funds from FY 2001/02 to FY 2002/03, received and filed.
Amanda Mays, Fiscal Services, addressed the Board to present the request, advising the budget amendment totals $314,492,210. She advised that 70% of the rebudgeting is related to transportation projects.
Upon inquiry by Commissioner Henley, Mr. Grace explained the review process each carry-over project went through and stated he believes it is an improved process.
Director of Fiscal Services, Cindy Hall, addressed the Board to advise Fiscal Services has reviewed all the projects and most of them are either under contract or already encumbered. She said that only a couple cases are that the item was approved by the Board but not yet encumbered.
Commissioner Henley stated that this amendment is over $314,400,000, and if there are projects in this that are no longer viable, it potentially could have an impact on the millage. He urged Mr. Grace to do a continual refinement of this; and if monies are not used for a specific project, that the Board be made aware of it at that time rather than at mid-year. He added this amendment pushes the budget up to $800,000,000 when it was advertised at $500,000,000.
Mr. Grace advised the vast majority of these dollars are for multi-year capital projects.
At the request of Chairman McLain, Mr. Grace stated staff will work on a better way to report and separate the major projects from the ones that are not major.
Commissioner Henley suggested adding the project start dates to the report.
No one else spoke in support or in opposition.
Motion by Commissioner Morris, seconded by Commissioner Henley to adopt appropriate Budget Amendment Resolution #2002-R-155, as shown on page _______, rebudgeting funds from FY 2001/02 to FY 2002/03, as described in the proof of publication.
Districts 1, 2, 4 and 5 voted AYE.
Chairman McLain advised a Commissioner needs to be appointed to the Canvassing Board for the November 5 General Election.
Commissioner Morris suggested the Board request that a judge be appointed.
The Chairman advised that he will contact the Chief Judge advising that due to various conflicts, no Commissioner can serve on the Canvassing Board, and the BCC is requesting that a judge be appointed.
Chairman McLain advised the Governor has put together a committee for the Wekiva River Basin Study for SR 46; and because most of the basin is in his district, he would like to serve on this committee himself.
Motion by commissioner Henley, seconded by Commissioner Morris to appoint Commissioner McLain to the Wekiva River Basin Study Committee.
Under discussion, Commissioner Morris stated that several years ago the BCC took an official position of limiting access for the widening of SR 46. He also suggested that the Seminole County Expressway Authority Executive Director also attend these meetings.
Chairman McLain stated he and the County Manager will be leaving this Thursday for Ireland and will be gone ten days. He said that if this committee schedules a meeting during that time, he would request that one of the Deputy County Managers attend on his behalf.
Commissioner Morris advised there is a vacancy on the Tourist Development Council and he will be bringing back a suggested appointment during the next BCC meeting.
Director of Tourist Development, Jack Wert, addressed the Board to advise he sent a letter to the hoteliers requesting recommendations to fill that vacancy.
Commissioner Maloy advised he has requested staff to give him a clear understanding of what the County’s policy is with regard to maintenance of ponds in subdivisions.
Commissioner Henley stated he would like to know the County’s official policy with regard to upkeep of right-of-way in neighborhoods where the County owns a piece of property.
Mr. Grace stated he will check into this and get back with Commissioner Henley.
Upon inquiry by Commissioner Morris, Mr. Grace advised he is scheduling an update on Animal Control.
Commissioner Morris expressed his concern with the proposed annexation by the City of Lake Mary of Colonial Properties and the tax incentives being given by the City.
The Chairman advised he had a lunch meeting with the Mayor and the City Manager and expressed his concern about this annexation, as it would be setting a precedent. He added that he will be scheduling a meeting with Colonial Properties and the City in order to come up with a methodology to solve this problem.
The following Communications and/or Reports were “received and filed”:
1. Parks & Recreation Contract for Services, as shown on page ________, with Frankie S. Austin (Tennis Instructor).
2. Parks & Recreation Contract for Services, as shown on page _______, with Adam Kanaan (Tennis Instructor).
3. Letter dated 9/20/02 (with attachment) to Chairman from Harold Webb, DOT Project Manager, re: SR 46 Lake Jesup Bridge replacement and 10/15/02 public information workshop.
4. Memorandum dated 9/20/02 (with attachment) to Area Residents & General Public from Suzy Goldman, Library & Leisure Services Director.
5. Copy of letter dated 9/16/02 to Cornelia Dietzel from Ken Roberts, Public Safety Director, in appreciation of monetary donation to Animal Services Division.
6. Facsimile dated 9/22/02 to BCC from Judy and Art Ackerman re: opposition to Deep Lake PUD rezone.
7. Letter dated 9/17/02 to Chairman from Jeno F. Paulucci re: opposition to Celery Ave. land use change. (cc: BCC, County Managers, Don Fisher, Matt West, P&Z/LPA Secretary)
8. E-mail dated 9/24/02 to Chairman from Yvonne & Carl Gatzke re: support for paving S. Sylvan Lake Dr. (cc: BCC, County Managers, Gary Johnson, Don Fisher)
9. Document transmittal (with attachment) dated 9/20/02 to Chairman from Bryant Garrett, Orlando Sanford International Airport CFO/VP, re: Sanford Airport Authority Annual Budget for FY 02/03. (cc: BCC)
10. Meeting Agenda (with attachments) dated 9/22/02 to Chairman from South Seminole & North Orange County Wastewater Transmission Authority 9/26/02 meeting.
11. Copy of letter dated 9/20/02 to Deborah, Lilann & Mark Mann from Jane Peterson, Library Services Manager, in appreciation of monetary donation to the Seminole County Public Library System (for the purchase of books in honor of Mary Fox Miller and Beverly Mann).
12. Copy of letter dated 9/20/02 to Margaret Walling from Jane Peterson, Library Services Manager, in appreciation of monetary donation to the Seminole County Public Library System (for the purchase of a book in memory of Thomas Walling).
13. Copy of letter dated 9/20/02 to Joyce Lehman from Jane Peterson, Library Services Manager, in appreciation of monetary donation to the Seminole County Public Library System (for the purchase of a book in honor of Donald Lee Lehman).
14. Facsimile dated 9/23/02 to Chairman from Hal Kantor, Lowndes Drosdick Doster Kantor & Reed, re: support of Neighborhood Market (Wal-Mart).
15. Memorandum dated 9/20/02 to BCC from Ray Hooper, Purchasing & Contracts Manager, re: Purchasing & Contracts Manual.
16. Notice of Public Hearing received 9/25/02 to Chairman re: 10/22/02 Public Hearing re: Sanford Auto Mall site on Rinehart Rd.
17. Copy of letter dated 9/24/02 to Florida Recycling Services from County Manager re: refuse collection deficiencies.
18. Copy of memorandum dated 9/24/02 to BCC from Jack Wert, Tourism Director, re: visits to Seminole County from Irish delegation, County Wicklow.
19. Facsimile dated 9/24/02 to BCC from Lee Voorhees, Geneva Citizens Assoc. President, re: establishment of Citizens Advisory Groups.
20. Memorandum dated 9/24/02 to BCC from County Manager re: Capital Project Fund transfer for Historic Museum renovation project.
21. Copy of letter dated 9/20/02 (with attachments) to Ray Eubanks, DCA, from Chairman re: transmittal of adopted Spring 2002 large scale plan amendments.
22. Copy of letter dated 9/24/02 to Ray Eubanks, DCA, from Chairman re: transmittal of proposed Fall 2002 large scale plan amendments.
23. Letter dated 9/25/02 to Chairman from John D. Guarneri, MD, re: medical liability insurance rates. (cc: BCC, County Managers, Dr. Bencie)
24. Copy of memorandum dated 9/25/02 to Chairman from Chuck Dunnick, FAC President, re: County Administrators’ meeting.
25. Copy of letter dated 9/24/02 to Paul Harris from Ken Roberts, Public Safety Director, in appreciation of in-kind donations to Animal Services.
26. Copy of memorandum (with attachment) dated 9/24/02 to BCC from Cindy Hall, Fiscal Services Director, re: unpaved road program savings.
27. Copy of memorandum dated 9/26/02 to Chairman from Ray Valdes, Tax Collector, re: FS 197.323, delay in Value Adjustment Board hearings. (cc: BCC, County Managers, Cindy Hall)
28. Copy of memorandum dated 9/26/02 to BCC from County Manager re: reassignment of BCC Executive Assistant.
29. Copy of memorandum dated 9/27/02 to Sandy McCann, County Commission Records Supervisor, from Becky Noggle, Environmental Services Senior Coordinator, re: submission into county records.
30. Facsimile dated 9/29/02 to Commissioner Morris from Office of the Governor re: Executive Order #02-259, establishment of the Wekiva River Task Force. (BCC, County Manager, Don Fisher)
31. Letter dated 9/25/02 to Chairman from Ray Eubanks, DCA, re: comp plan amendment #02-1ER. (cc: BCC, County Manager, Don Fisher)
32. Letter dated 9/18/02 (with attachment) to Chairman from Bill Suber, Property Appraiser, re: 2002 Property Appraiser Annual Report.
33. Copy of letter dated 9/30/02 to Family of Brent Blumenauer from Joe Gasparini, Parks & Recreation Manager, in appreciation of monetary donation (for purchase of a tree for Big Tree Park in memory of Brent Blumenauer).
34. Notice of meeting dated 10/2/02 to BCC from Health Council of East Central FL re: 10/14/02 Board of Directors meeting.
35. Copy of letter dated 9/25/02 to Chairman from Sonny Timmerman, DCA, re: FS 163.3246, Local Government Certification Program. (cc: County Manager to respond)
36. Letter dated 10/2/02 to Chairman from Sandy Goard, Elections Supervisor, re: County Canvassing Board. (cc: BCC, County Managers)
37. Letter dated 9/30/02 to Chairman from Ray Eubanks, DCA, re: comp plan amendment #Seminole County 02-2. (cc: BCC, County Manager, Don Fisher)
38. Copy of letter dated 9/30/02 to Ray Valdes, Tax Collector, from Darrell Smith, Dept. of Revenue, re: Tax Collector’s final budget for FY 02/03. (cc: BCC)
39. Copy of letter dated 10/1/02 (with attachment) to Jeb Bush, Governor, from Kirby Green, SJRWMD Executive Director, re: SJRWMD Budget in Brief for FY 02/03. (cc: BCC, County Manager. Budget books accompanying Submissions package.)
40. Letter dated 9/30/02 (with attachments) to BCC from Cynthia Porter, Sanford Deputy City Clerk, re: annexation Ordinances #3751, 3752 and 3754. (cc: BCC, County Manager, Elections Supervisor, Property Appraiser, Matt West)
41. Meeting notice dated 9/20/02 to BCC from Robert Jones, FL Conflict Resolution Consortium Director, re: 10/17/02 East Central Florida Water Supply Forum.
42. Minutes of 8/15/02 meeting of Seminole County Historical Commission.
43. Copy of memorandum dated 10/1/02 to BCC from Gary Perkins and Lynn Meek, FL Sheriffs Assoc., re: Sheriffs’ Offices bid for vehicles and other fleet equipment.
45. Letter dated 9/30/02 (with attachments) to Chairman from Kevin Coulthart, Central FL Sports Commission, re: September monthly activities report.
46. Copy of memorandum dated 10/4/02 to Sandy McCann, County Commission Records Supervisor, from Becky Noggle, Environmental Services Senior Coordinator, re: submission into county records.
47. Copy of letter dated 10/4/02 to Stephen Miller, South Seminole-North Orange County Wastewater Transmission Authority, from Chairman re: appointment of Robert Frank, Deputy County Manager, to serve as alternate member, replacing Tom Owens.
48. Copy of letter dated 10/7/02 (with attachments) to BCC from Bruce King and Thomas Griffin, McCree General Contractors & Architects, re: Lake Mary Day Care.
49. Letter dated 10/1/02 to Chairman from Ray Eubanks, DCA, re: small scale development plan amendment #02S6. (cc: BCC, County Manager, Deputy County Manager, Don Fisher)
50. Copy of letter dated 10/3/02 (with attachments) to Chairman from James Duck, Army Corps of Engineers, re: Lake Jesup Restoration Project.
51. Copy of memorandum dated 10/7/02 to Chairman from Alice Gilmartin, Transportation Specialist, re: overview of 10/9/02 MPO agenda.
Mr. Grace advised that he, the Chairman, Jack Wert and Bill McDermot will be going to Ireland on Thursday and he has appointed DCM Rob Franks as Acting County Manager during that time.
The Chairman advised Mr. Dallari of the City of Oviedo will also be joining the delegation to Ireland.
Mr. Grace reminded the Board of the Work Session with the City of Sanford scheduled today at 3:00 p.m.
There being no further business to come before the Board, the Chairman declared the meeting adjourned at 2:00 p.m., this same date.