BOARD OF COUNTY COMMISSIONERS

SEMINOLE COUNTY, FLORIDA

FEBRUARY 4, 2014

 

†††† The following is a non-verbatim transcript of the BOARD OF COUNTY COMMISSIONERS SPECIAL MEETING OF SEMINOLE COUNTY, FLORIDA, held at 9:00 a.m., on Tuesday, February 4, 2014, in Room 1028 of the SEMINOLE COUNTY SERVICES BUILDING at SANFORD, FLORIDA, the usual place of meeting of said Board.

†††† Present:

†††† Chairman Robert Dallari (District 1)

†††† Vice Chairman Brenda Carey (District 5)

Commissioner John Horan (District 2)

†††† Commissioner Lee Constantine (District 3)

†††† Commissioner Carlton Henley (District 4)

†††† Chief Deputy Clerk Bruce McMenemy (late)

†††† County Manager Jim Hartmann

†††† Deputy County Attorney Lynn Porter-Carlton

†††† Deputy Clerk Eva Roach

 

 

†††† Pastor Ron Williams, Palmetto Avenue Baptist Church, Sanford, gave the Invocation.

†††† Commissioner Horan led the Pledge of Allegiance.

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†††† Chairman Dallari advised that the firms will perform presentations for architectural services for the Seminole County Sports Complex.Each firm will be given fifteen minutes for presentation and five minutes for questions.If there are no public comments, the Board will rank and vote for the first, second and third.The Board will then give staff direction with regard to the negotiations per Florida State Statute 287.055.

†††† Ray Hooper, Purchasing Manager, addressed the Board to advise the five short-listed firms will be making presentations for PS-9092-13/RTB per Board approval on January 14, 2014.He stated the proposals submitted under that solicitation were provided to the Board in January.He asked that each firm respect the time limits.

BELLOMO HERBERT & COMPANY, INC.

†††† Bellomo Herbert & Companyís presentation began at 9:05 a.m.

†††† Glenn Herbert, PrincipalĖin-Charge, addressed the Board to discuss the following:proposed project agenda; team introduction of Bellomo Herbert and their work background; Bellomo Herbert having more than 30 continuing services contracts throughout the state; past park experience; and examples of regional parks they have done throughout Florida and what the facilities include.He also discussed the following projects and what they include:New Smyrna Beach Sports Complex; Lake Myrtle Sports Complex; and a Saint Leo University facility built on the roof of a parking garage.

†††† Frank Bellomo, Project Manager, addressed the Board to discuss the project approach and understanding; the concept plan of the sports complex; the mixed concept; the mixed concept with multi-purpose fields; and the concept plan for Soldierís Creek. He displayed innovation and cost savings ideas, and stated in order to save money they would suggest the following:direct purchase of materials; leased sports lighting; LED site lighting; scoring behind home plate; daylight relocated ditch; grass parking areas; no wetland impacts/mitigation; and irrigating fields only.He concluded by reviewing the schedule and why the County should choose Bellomo Herbert.The PowerPoint Presentation was received and filed.

Chief Deputy Clerk Bruce McMenemy entered the meeting at this time.

†††† The presentation concluded at 9:25 a.m. after a question and answer period.

CRIBB PHILBECK WEAVER GROUP

†††† Cribb Philbeck Weaver Groupís (CPWG) presentation began at 9:32 a.m.

†††† Steve Tarte, Principal-in-Charge, addressed the Board to discuss the following:project teamís agenda; personnel team leadership; additional team specialists; the proposed project personnel; and the project manager experience.

†††† Jeff Earhart, Project Manager, addressed the Board to discuss the experience the team has accumulated in constructing multipurpose fields throughout the United States.

†††† John Jennings, Landscape Architecture Task Leader, addressed the Board to discuss the overall project approach and understanding and the innovative and cost-saving ideas.

Mr. Earhart played a video interviewing Head Coach of USF & Team USA Ken Erikson.He also displayed a 3D video showing the proposed fields and parking areas.Mr. Earhart concluded his presentation by reviewing the proposed project schedule and innovative and cost saving ideas.

†††† Mr. Tarte concluded by explaining why the Board should select the CPWG team.The PowerPoint Presentation was received and filed.

†††† The presentation concluded at 9:56 a.m. after a question and answer period.

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†††† Chairman Dallari recessed the meeting at 9:56 a.m., reconvening at 10:01 a.m., with Chief Deputy Clerk Bruce McMenemy entering late.

 

HKS ARCHITECTS, INC.

†††† HKS Architects, Inc.ís presentation began at 10:03 a.m.

†††† Matt Clear, Principal-in-Charge, addressed the Board to discuss the following:the project teamís agenda; the team roster; and the team stats.

†††† Jason Huber, Sports Planner, addressed the Board to display and review some projects that the team has worked on.

†††† Javier Omana, Planner, addressed the Board to discuss the game plan and the community partnerships.

†††† Chief Deputy Clerk Bruce McMenemy entered the meeting at this time.

†††† Jeremiah Owen, Project Manager, addressed the Board to display and review a field site and what their plan is.

†††† Michael Borg, Designer, addressed the Board to review the different options for the sports complex site; an idea of what the entry will look like; an example of how they can convert one field to another; fan experience overlooking the field; and fan experience of bringing them closer to the plate.

†††† Mr. Huber discussed the innovation and cost savings.

†††† Mr. Clear concluded by discussing why the Board should select HKS.The PowerPoint Presentation was received and filed.

The presentation concluded at 10:38 a.m. after a question and answer period.

†††† Chief Deputy Clerk Bruce McMenemy left the meeting at this time.

LITTLEJOHN ENGINEERING ASSOCIATES, INC.

†††† Littlejohn Engineering Associates, Inc.ís presentation began at 10:41 a.m.

†††† Leonard Arnold, Principal-in-Charge, addressed the Board to discuss the following:the firmís background; profile and location; and the project personnel.

†††† Bruce Hall, Project Manager, addressed the Board to discuss the teamís project experience; overall project approach and understanding; the five Dís of the design process; and the conceptual master plan.

†††† Jay Hood, Senior Landscape Designer, addressed the Board to discuss the innovative and cost-saving ideas for the following: the fields; synthetic turf issues and the benefit of using artificial turf; the benefits of using LED lighting; parking surfaces; Festival Street showing the parking lot area; parking; stormwater along the Festival Street area and areas that tie into the stormwater area; and guest experiences.He stated he feels this can become a community park and not just a sports facility.†† The PowerPoint Presentation was received and filed.

The presentation concluded at 11:13 a.m. after a question and answer period.

STANTEC CONSULTING SERVICES, INC.

†††† Stantec Consulting Services, Inc.ís presentation began at 11:17 a.m.

†††† Terry Glunt, Project Manager, addressed the Board to discuss the following:Stantec rankings; Stantec quick facts; Stantecís organizational chart; and park experiences.He stated Stantec has done community parks and all of their work has been done in the State of Florida.He added Stantec also has a strong background of using artificial turf in their facilities.He discussed the relevant experience; CM-at-Risk experience; site planning phase relating to site restrictions, programming needs, and local impacts; budget & schedule; additional site planning phase; overall condition assessment; site layout active element evaluation and passive element evaluation of the site planning phase; the site plan project approach; design; and architecture elements.He stated Stantec is recommending a ďbaseball throwbackĒ architectural style.He continued by discussing the site amenities; utilities/drainage; utilities/drainage plan; GMP (guaranteed maximum price) phase; construction phase; and the cost estimate based on their site plan.He concluded by discussing the innovative cost-savings measures and the schedule.The PowerPoint Presentation was received and filed.

The presentation concluded at 11:45 a.m. after a question and answer period.

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†††† Chairman Dallari recessed the meeting at 11:45 a.m., reconvening at 11:48 a.m. with all Commissioners present.

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†††† No one spoke in support or in opposition with regard to the presentations.

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†††† Mr. Hooper stated all of the presentations are completed and the Board is in the discussion and selection phase.He submitted business cards to each Board member to allow them to select the number one and number two firms.

†††† Commissioner Carey stated in the Boardís discussions relative to what they would like the facility to look like, the consultant has told them that the sweet spot for this is the 14- to-18-year-old age group, which is where the action is occurring.She said she feels it is important that the County create a state-of-the-art world class facility for competitive play and the community.

†††† Chairman Dallari stated this is an economic development project and it is about ďheads on bedsĒ and not just bringing people into the community from surrounding counties but from the region nationally.The County can offer the citizens a facility that they can enjoy and use when it is not being used for events that bring people in from outside the area.

†††† Commissioner Constantine stated he is impressed with all the presentations today and he wishes that the Board can take a little of everything the presenters said and put it together.He said it is a difficult decision and the Board will have to base it on who they feel is going to be the best to work with and who they can coordinate with. Commissioner Horan stated he echoes everyoneís comments.

†††† The Board voted, by ballot, to rank the number one and number two firms.Mr. Hooper announced that Commissioners Dallari, Carey, Horan and Henley voted for HKS Architects, and Commissioner Constantine voted for Bellomo Herbert & Company, to be ranked number one.

Mr. Hooper announced that Commissioners Carey and Horan voted for Stantec Consulting Services; Commissioner Dallari voted for Bellomo Herbert; Commissioner Henley voted for Cribb Philbeck Weaver Group; and Commissioner Constantine voted for HKS Architects, to be ranked number two.

†††† Motion by Commissioner Constantine, seconded by Commissioner Carey to rank HKS Architects, Inc. as the number one firm for PS-9092-13, Architectural and Engineering Services for the Seminole County Sports Complex.

†††† Districts 1, 2, 3, 4 and 5 voted AYE.

†††† The business cards showing the firms selected were received and filed.

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†††† Chairman Dallari stated since there was not a majority vote for the number two firm the Board will have to vote again.

Mr. Hooper resubmitted business cards to each Board member to allow them to select the number two firm.

†††† Commissioner Henley commented the reason he listed Cribb Philbeck as his second pick is he visited their facility in Mississippi and their facility is the closest thing to what the County wants to do.He said he also visited the projects they have done in New Smyrna as well.

†††† The Board voted, by ballot, to rank the number two firm.Mr. Hooper announced that Commissioners Dallari and Constantine voted for Bellomo Herbert & Company; Commissioners Horan and Carey voted for Stantec Consulting Services; Commissioner Henley voted for Cribb Philbeck Weaver Group, to be ranked number two.

†††† Commissioner Carey stated the reason why she went with Stantec is because of their amount of turf experience, compressed scheduling and their creative ideas.Commissioner Horan stated he has no problem going with Bellomo Herbert and he will orally change his vote.

†††† Motion by Commissioner Constantine, seconded by Commissioner Horan to select Bellomo Herbert & Company, Inc. as the number two ranked firm for PS-9092-13/RTB, Architectural and Engineering Services for the Seminole County Sports Complex.

†††† Under discussion, Commissioner Henley stated he feels that Bellomo Herbert are capable of doing the job, but as he read their presentation, he didnít get the impression that they were enthused about the project and that the County was significantly underfunded.

†††† Commissioner Horan stated he feels these are very highly qualified firms and he is comfortable with their selection.The County has a unique project and it has drawn the attention of some of the best design firms in this area.

†††† Districts 1, 2, 3, 4 and 5 voted AYE.

†††† The business cards showing the firms selected were received and filed.

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†††† Motion by Commissioner Horan, seconded by Commissioner Henley to authorize staff to negotiate rates with the number one firm (HKS Architects, Inc.) and number two firm (Bellomo Herbert) in accordance with F.S. 287.055, Consultants Competitive Negotiation Act (CCNA); and authorize the Purchasing and Contracts Division to execute one Master Services Agreement (MSA) once the rates are completed.

†††† Districts 1, 2, 3, 4 and 5 voted AYE.

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†††† Mr. Hooper presented a request to select a firm from six proposals under RFQ-9093-13/RTB, Construction Manager at Risk (CMAR) to assist the County and itís architectural and engineering (A&E) firm during the design, construction and document phases, and to build the Seminole County Sports Complex projects; and authorize the Purchasing and Contracts Division to execute one (AIA) document Master Services Agreement (MSA) with the selected firm.He stated staff submitted via memo the responses of the six firmsí proposals to the Board for review.The initial qualifications were done in the matrix that was provided in the memo.

Mr. Hooper submitted business cards to each Board member to allow them to select the number one firm.

†††† No one spoke in support or in opposition.

†††† Commissioner Carey stated the County has had a great turnout for the construction management at risk on this and there was a lot of good information in their submittals as well as difficult choices.

†††† Mr. Hooper announced that Commissioners Dallari, Carey, Henley and Constantine voted for Wharton-Smith, Inc., and Commissioner Horan voted for Barton Malow, to be the number one firm.

†††† Mr. Hooper announced that Commissioner Dallari voted for Barton Malow; Commissioners Carey and Henley voted for Collage Design and Construction Group; Commissioner Horan voted for Wharton Smith, Inc.; and Commissioner Constantine voted for Skanska USA Building, Inc., to be the number two firm.

†††† Motion by Commissioner Carey, seconded by Commissioner Henley to select Wharton Smith, Inc. as the number one firm under RFQ-9093-13/RTB, Construction Manager at Risk (CMAR) for Seminole County Sports Complex projects.

†††† Districts 1, 2, 3, 4 and 5 voted AYE.

The business cards showing the firms selected were received and filed.

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†††† Motion by Commissioner Henley, seconded by Commissioner Horan to authorize staff to negotiate rates with Wharton Smith, Inc. under RFQ-9093-13/RTB; and authorize the Purchasing and Contracts Division to execute the (AIA) document Master Services Agreement (MSA) with the selected firm.

†††† Districts 1, 2, 3, 4 and 5 voted AYE.

†††† Commissioner Carey stated typically the Board would select two firms in the event that staff cannot negotiate a contract with the number one firm, she feels they should choose a second firm.

†††† Mr. Hooper advised this is not a CCNA.He stated this would be an AIA document and no rates are attached.The first Work Orders will be done for preconstruction.When they reach 90% design from the A&E firm, then they will start the GMP and the Board will approve same.

†††† Upon inquiry by Commissioner Carey, Mr. Hooper stated he believes based upon previous experience and negotiating agreements with Wharton Smith, Inc., there shouldnít be any issues with executing the agreement.

†††† Jim Hartmann, County Manager, stated the County has had great experiences in the past with Wharton Smith, but he believes it would be prudent to have a number two ranked firm just in case.

†††† Upon inquiry by Commissioner Horan, Deputy County Attorney Lynn Porter-Carlton advised the Board is not required since this is not a CCNA, to vote for a second firm.

†††† Commissioner Horan stated if Wharton Smith executes a contract and the County has to terminate it under the provisions of the contract, they will have to select another contract.If they choose the number two firm now, that will limit their option for scoping that work and mitigating their damages.He added he is not sure that it would be a good idea to have a second rank now because that may limit the Countyís ability and legal options in the future.

†††† Motion by Commissioner Constantine, seconded by Commissioner Carey to select Collage Design and Construction Group as the number two firm under RFQ-9093-13/RTB, Construction Manager at Risk (CMAR) for the Seminole County Sports Complex projects.

†††† Districts 1, 3, 4 and 5 voted AYE.

†††† Commissioner Horan voted NAY.

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†††† There being no further business to come before the Board, the Chairman declared the meeting adjourned at 12:10 p.m., this same date.

 

 

 

ATTEST________________________Clerk_____________________Chairman

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