BOARD OF COUNTY COMMISSIONERS
SEMINOLE COUNTY, FLORIDA
FEBRUARY 4, 2014
The following is a non-verbatim transcript of the BOARD OF COUNTY COMMISSIONERS SPECIAL
MEETING OF SEMINOLE COUNTY, FLORIDA, held at 9:00 a.m., on Tuesday,
February 4, 2014, in Room 1028 of the SEMINOLE
COUNTY SERVICES BUILDING at SANFORD,
FLORIDA, the usual place of meeting of said Board.
Present:
Chairman
Robert Dallari (District 1)
Vice
Chairman Brenda Carey (District 5)
Commissioner John Horan
(District 2)
Commissioner
Lee Constantine (District 3)
Commissioner
Carlton Henley (District 4)
Chief
Deputy Clerk Bruce McMenemy (late)
County
Manager Jim Hartmann
Deputy
County Attorney Lynn Porter-Carlton
Deputy
Clerk Eva Roach
Pastor Ron Williams, Palmetto Avenue Baptist Church, Sanford,
gave the Invocation.
Commissioner Horan led the Pledge of Allegiance.
-------
Chairman Dallari advised that the firms will perform presentations
for architectural services for the Seminole County Sports Complex. Each firm will be given fifteen minutes for
presentation and five minutes for questions.
If there are no public comments, the Board will rank and vote for the
first, second and third. The Board will then
give staff direction with regard to the negotiations per Florida State Statute
287.055.
Ray Hooper, Purchasing Manager, addressed the Board to advise the
five short-listed firms will be making presentations for PS-9092-13/RTB per
Board approval on January 14, 2014. He
stated the proposals submitted under that solicitation were provided to the
Board in January. He asked that each
firm respect the time limits.
BELLOMO HERBERT & COMPANY, INC.
Bellomo Herbert & Company’s presentation began at 9:05 a.m.
Glenn
Herbert, Principal–in-Charge, addressed the Board to discuss the
following: proposed project agenda; team
introduction of Bellomo Herbert and their work background; Bellomo Herbert having
more than 30 continuing services contracts throughout the state; past park
experience; and examples of regional parks they have done throughout Florida
and what the facilities include. He also
discussed the following projects and what they include: New Smyrna Beach Sports Complex; Lake Myrtle
Sports Complex; and a Saint Leo University facility built on the roof of a
parking garage.
Frank
Bellomo, Project Manager, addressed the Board to discuss the project approach
and understanding; the concept plan of the sports complex; the mixed concept;
the mixed concept with multi-purpose fields; and the concept plan for Soldier’s
Creek. He displayed innovation and cost
savings ideas, and stated in order to save money they would suggest the
following: direct purchase of materials;
leased sports lighting; LED site lighting; scoring behind home plate; daylight
relocated ditch; grass parking areas; no wetland impacts/mitigation; and irrigating
fields only. He concluded by reviewing
the schedule and why the County should choose Bellomo Herbert. The PowerPoint Presentation was received and
filed.
Chief Deputy Clerk Bruce McMenemy
entered the meeting at this time.
The
presentation concluded at 9:25 a.m. after a question and answer period.
CRIBB
PHILBECK WEAVER GROUP
Cribb
Philbeck Weaver Group’s (CPWG) presentation began at 9:32 a.m.
Steve
Tarte, Principal-in-Charge, addressed the Board to discuss the following: project team’s agenda; personnel team
leadership; additional team specialists; the proposed project personnel; and
the project manager experience.
Jeff
Earhart, Project Manager, addressed the Board to discuss the experience the
team has accumulated in constructing multipurpose fields throughout the United
States.
John
Jennings, Landscape Architecture Task Leader, addressed the Board to discuss
the overall project approach and understanding and the innovative and cost-saving
ideas.
Mr. Earhart played a video
interviewing Head Coach of USF & Team USA Ken Erikson. He also displayed a 3D video showing the
proposed fields and parking areas. Mr.
Earhart concluded his presentation by reviewing the proposed project schedule
and innovative and cost saving ideas.
Mr. Tarte
concluded by explaining why the Board should select the CPWG team. The PowerPoint Presentation was received and
filed.
The
presentation concluded at 9:56 a.m. after a question and answer period.
-------
Chairman
Dallari recessed the meeting at 9:56 a.m., reconvening at 10:01 a.m., with
Chief Deputy Clerk Bruce McMenemy entering late.
HKS
ARCHITECTS, INC.
HKS
Architects, Inc.’s presentation began at 10:03 a.m.
Matt
Clear, Principal-in-Charge, addressed the Board to discuss the following: the project team’s agenda; the team roster;
and the team stats.
Jason
Huber, Sports Planner, addressed the Board to display and review some projects
that the team has worked on.
Javier
Omana, Planner, addressed the Board to discuss the game plan and the community
partnerships.
Chief
Deputy Clerk Bruce McMenemy entered the meeting at this time.
Jeremiah
Owen, Project Manager, addressed the Board to display and review a field site
and what their plan is.
Michael
Borg, Designer, addressed the Board to review the different options for the
sports complex site; an idea of what the entry will look like; an example of
how they can convert one field to another; fan experience overlooking the
field; and fan experience of bringing them closer to the plate.
Mr. Huber
discussed the innovation and cost savings.
Mr. Clear
concluded by discussing why the Board should select HKS. The PowerPoint Presentation was received and
filed.
The presentation concluded at 10:38
a.m. after a question and answer period.
Chief
Deputy Clerk Bruce McMenemy left the meeting at this time.
LITTLEJOHN
ENGINEERING ASSOCIATES, INC.
Littlejohn
Engineering Associates, Inc.’s presentation began at 10:41 a.m.
Leonard
Arnold, Principal-in-Charge, addressed the Board to discuss the following: the firm’s background; profile and location;
and the project personnel.
Bruce
Hall, Project Manager, addressed the Board to discuss the team’s project
experience; overall project approach and understanding; the five D’s of the
design process; and the conceptual master plan.
Jay Hood,
Senior Landscape Designer, addressed the Board to discuss the innovative and
cost-saving ideas for the following: the fields; synthetic turf issues and the
benefit of using artificial turf; the benefits of using LED lighting; parking
surfaces; Festival Street showing the parking lot area; parking; stormwater
along the Festival Street area and areas that tie into the stormwater area; and
guest experiences. He stated he feels
this can become a community park and not just a sports facility. The PowerPoint Presentation was received and
filed.
The presentation concluded at 11:13
a.m. after a question and answer period.
STANTEC
CONSULTING SERVICES, INC.
Stantec
Consulting Services, Inc.’s presentation began at 11:17 a.m.
Terry
Glunt, Project Manager, addressed the Board to discuss the following: Stantec rankings; Stantec quick facts;
Stantec’s organizational chart; and park experiences. He stated Stantec has done community parks
and all of their work has been done in the State of Florida. He added Stantec also has a strong background
of using artificial turf in their facilities.
He discussed the relevant experience; CM-at-Risk experience; site
planning phase relating to site restrictions, programming needs, and local
impacts; budget & schedule; additional site planning phase; overall
condition assessment; site layout active element evaluation and passive element
evaluation of the site planning phase; the site plan project approach; design;
and architecture elements. He stated
Stantec is recommending a “baseball throwback” architectural style. He continued by discussing the site
amenities; utilities/drainage; utilities/drainage plan; GMP (guaranteed maximum
price) phase; construction phase; and the cost estimate based on their site
plan. He concluded by discussing the
innovative cost-savings measures and the schedule. The PowerPoint Presentation was received and
filed.
The presentation concluded at 11:45
a.m. after a question and answer period.
-------
Chairman
Dallari recessed the meeting at 11:45 a.m., reconvening at 11:48 a.m. with all
Commissioners present.
-------
No one
spoke in support or in opposition with regard to the presentations.
-------
Mr. Hooper
stated all of the presentations are completed and the Board is in the
discussion and selection phase. He
submitted business cards to each Board member to allow them to select the
number one and number two firms.
Commissioner
Carey stated in the Board’s discussions relative to what they would like the
facility to look like, the consultant has told them that the sweet spot for
this is the 14- to-18-year-old age group, which is where the action is
occurring. She said she feels it is
important that the County create a state-of-the-art world class facility for
competitive play and the community.
Chairman
Dallari stated this is an economic development project and it is about “heads on
beds” and not just bringing people into the community from surrounding counties
but from the region nationally. The
County can offer the citizens a facility that they can enjoy and use when it is
not being used for events that bring people in from outside the area.
Commissioner
Constantine stated he is impressed with all the presentations today and he
wishes that the Board can take a little of everything the presenters said and
put it together. He said it is a
difficult decision and the Board will have to base it on who they feel is going
to be the best to work with and who they can coordinate with. Commissioner Horan stated he echoes everyone’s
comments.
The Board
voted, by ballot, to rank the number one and number two firms. Mr. Hooper announced that Commissioners
Dallari, Carey, Horan and Henley voted for HKS Architects, and Commissioner
Constantine voted for Bellomo Herbert & Company, to be ranked number one.
Mr. Hooper announced that Commissioners
Carey and Horan voted for Stantec Consulting Services; Commissioner Dallari
voted for Bellomo Herbert; Commissioner Henley voted for Cribb Philbeck Weaver
Group; and Commissioner Constantine voted for HKS Architects, to be ranked number
two.
Motion by Commissioner
Constantine, seconded by Commissioner Carey to rank HKS Architects, Inc. as the
number one firm for PS-9092-13, Architectural and Engineering Services for the
Seminole County Sports Complex.
Districts
1, 2, 3, 4 and 5 voted AYE.
The business cards showing the firms selected were received and filed.
-------
Chairman
Dallari stated since there was not a majority vote for the number two firm the
Board will have to vote again.
Mr. Hooper resubmitted business
cards to each Board member to allow them to select the number two firm.
Commissioner
Henley commented the reason he listed Cribb Philbeck as his second pick is he
visited their facility in Mississippi and their facility is the closest thing to
what the County wants to do. He said he
also visited the projects they have done in New Smyrna as well.
The Board
voted, by ballot, to rank the number two firm.
Mr. Hooper announced that Commissioners Dallari and Constantine voted
for Bellomo Herbert & Company; Commissioners Horan and Carey voted for
Stantec Consulting Services; Commissioner Henley voted for Cribb Philbeck
Weaver Group, to be ranked number two.
Commissioner
Carey stated the reason why she went with Stantec is because of their amount of
turf experience, compressed scheduling and their creative ideas. Commissioner Horan stated he has no problem going
with Bellomo Herbert and he will orally change his vote.
Motion by Commissioner Constantine,
seconded by Commissioner Horan to select Bellomo Herbert & Company, Inc. as
the number two ranked firm for PS-9092-13/RTB, Architectural and Engineering
Services for the Seminole County Sports Complex.
Under discussion,
Commissioner Henley stated he feels that Bellomo Herbert are capable of doing
the job, but as he read their presentation, he didn’t get the impression that
they were enthused about the project and that the County was significantly
underfunded.
Commissioner
Horan stated he feels these are very highly qualified firms and he is
comfortable with their selection. The
County has a unique project and it has drawn the attention of some of the best
design firms in this area.
Districts
1, 2, 3, 4 and 5 voted AYE.
The business cards showing the firms selected were received and filed.
- - -
Motion by Commissioner Horan,
seconded by Commissioner Henley to authorize staff to negotiate rates with the
number one firm (HKS Architects, Inc.) and number two firm (Bellomo Herbert) in
accordance with F.S. 287.055, Consultants Competitive Negotiation Act (CCNA);
and authorize the Purchasing and Contracts Division to execute one Master
Services Agreement (MSA) once the rates are completed.
Districts
1, 2, 3, 4 and 5 voted AYE.
-------
Mr. Hooper
presented a request to select a firm from six proposals under RFQ-9093-13/RTB,
Construction Manager at Risk (CMAR) to assist the County and it’s architectural
and engineering (A&E) firm during the design, construction and document
phases, and to build the Seminole County Sports Complex projects; and authorize
the Purchasing and Contracts Division to execute one (AIA) document Master
Services Agreement (MSA) with the selected firm. He stated staff submitted via memo the responses
of the six firms’ proposals to the Board for review. The initial qualifications were done in the
matrix that was provided in the memo.
Mr. Hooper submitted business cards
to each Board member to allow them to select the number one firm.
No one
spoke in support or in opposition.
Commissioner
Carey stated the County has had a great turnout for the construction management
at risk on this and there was a lot of good information in their submittals as
well as difficult choices.
Mr. Hooper
announced that Commissioners Dallari, Carey, Henley and Constantine voted for
Wharton-Smith, Inc., and Commissioner Horan voted for Barton Malow, to be the
number one firm.
Mr. Hooper
announced that Commissioner Dallari voted for Barton Malow; Commissioners Carey
and Henley voted for Collage Design and Construction Group; Commissioner Horan
voted for Wharton Smith, Inc.; and Commissioner Constantine voted for Skanska
USA Building, Inc., to be the number two firm.
Motion by Commissioner Carey,
seconded by Commissioner Henley to select Wharton Smith, Inc. as the number one
firm under RFQ-9093-13/RTB, Construction Manager at Risk (CMAR) for Seminole
County Sports Complex projects.
Districts
1, 2, 3, 4 and 5 voted AYE.
The
business cards showing the firms selected were received and filed.
-------
Motion by Commissioner Henley,
seconded by Commissioner Horan to authorize staff to negotiate rates with
Wharton Smith, Inc. under RFQ-9093-13/RTB; and authorize the Purchasing and
Contracts Division to execute the (AIA) document Master Services Agreement
(MSA) with the selected firm.
Districts
1, 2, 3, 4 and 5 voted AYE.
Commissioner
Carey stated typically the Board would select two firms in the event that staff
cannot negotiate a contract with the number one firm, she feels they should
choose a second firm.
Mr. Hooper
advised this is not a CCNA. He stated
this would be an AIA document and no rates are attached. The first Work Orders will be done for
preconstruction. When they reach 90%
design from the A&E firm, then they will start the GMP and the Board will
approve same.
Upon
inquiry by Commissioner Carey, Mr. Hooper stated he believes based upon
previous experience and negotiating agreements with Wharton Smith, Inc., there
shouldn’t be any issues with executing the agreement.
Jim
Hartmann, County Manager, stated the County has had great experiences in the
past with Wharton Smith, but he believes it would be prudent to have a number
two ranked firm just in case.
Upon
inquiry by Commissioner Horan, Deputy County Attorney Lynn Porter-Carlton advised
the Board is not required since this is not a CCNA, to vote for a second firm.
Commissioner
Horan stated if Wharton Smith executes a contract and the County has to
terminate it under the provisions of the contract, they will have to select
another contract. If they choose the
number two firm now, that will limit their option for scoping that work and
mitigating their damages. He added he is
not sure that it would be a good idea to have a second rank now because that
may limit the County’s ability and legal options in the future.
Motion by Commissioner
Constantine, seconded by Commissioner Carey to select Collage Design and
Construction Group as the number two firm under RFQ-9093-13/RTB, Construction
Manager at Risk (CMAR) for the Seminole County Sports Complex projects.
Districts
1, 3, 4 and 5 voted AYE.
Commissioner
Horan voted NAY.
-------
There
being no further business to come before the Board, the Chairman declared the
meeting adjourned at 12:10 p.m., this same date.
ATTEST________________________Clerk_____________________Chairman
er