BOARD OF COUNTY COMMISSIONERS

SEMINOLE COUNTY, FLORIDA

MARCH 12, 2013

 

     The following is a non-verbatim transcript of the BOARD OF COUNTY COMMISSIONERS MEETING OF SEMINOLE COUNTY, FLORIDA, held at 9:30 a.m., on Tuesday, March 12, 2013, in Room 1028 of the SEMINOLE COUNTY SERVICES BUILDING at SANFORD, FLORIDA, the usual place of meeting of said Board.

     Present:

     Chairman Robert Dallari (District 1)

     Vice Chairman John Horan (District 2)

     Commissioner Lee Constantine (District 3) (late)

     Commissioner Carlton Henley (District 4)

     Commissioner Brenda Carey (District 5)

     Clerk of Circuit Court Maryanne Morse

     County Manager James Hartmann

     County Attorney Bryant Applegate

     Deputy Clerk Jane Spencer

 

     Pastor Jerry Walsh, Seminole Community Church, Sanford, gave the Invocation.

     Commissioner Horan led the Pledge of Allegiance.

VIEWING OF CENTENNIAL MINUTE

The “Agriculture - Celery City” and the “Quality of Life - Religion” Centennial Minute videos were displayed. 

     Commissioner Constantine entered the meeting at this time.

AWARDS AND PRESENTATIONS

Motion by Commissioner Carey, seconded by Commissioner Horan, to adopt Proclamation, as shown on page _______, proclaiming April 5, 2013 as "Seminole County Farm Tour Day."

Districts 1, 2, 3, 4 and 5 voted AYE.


 

Matthew Lollar, University of Florida Extension Services’ Commercial Horticulture Agent, addressed the Board to discuss the Farm Tour.  An information packet (copy received and filed) was distributed.  He discussed the Farm Tour brochure and reviewed the University of Florida Economic Impacts and Extension Services handouts.  He stated that through jobs and exports, the agricultural community represents an economic contribution of $465 million to the County. 

Imogene Yarborough, 1355 Snow Hill Road, addressed the Board to thank them for giving agriculture a few moments and stated it is great to know that others appreciate it.  Ms. Yarborough described some events that are occurring within the next 30 days.  She reviewed flyers (copies received and filed) regarding the Spring Ranchers Forum, which will be held on March 21, 2013; the Cattlemen Historical Marker Dedication Ceremony, which will be held on March 30, 2013; and the SCCA 3rd Annual Junior Ranch Rodeo, which will be held on March 30, 2013.  She stated they do appreciate everything that the Commission does.

Chairman Dallari discussed the 4-H program.  He stated the kids and families involved in the program need to be commended and requested that Ms. Yarborough thank them.

Commissioner Carey stated that Ms. Yarborough and her family do a great job hosting the Cattlemen's dinner and noted that she is glad to see they are having the Junior Rodeo again.

Speaker Request Form from Matthew Lollar and Imogene Yarborough were received and filed.

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Jacob Stuart, Central Florida Partnership, addressed the Board to state he is here today to make a presentation regarding ways they can work together as a region.  Mr. Stuart discussed measuring regions across America, which is called the Gross Regional Product.  The Central Florida Region, which is the seven counties that make up Central Florida, is now the 19th most powerful economic region in the United States.  The Tampa Region is 18th.  Those two regions combined jump to the 10th largest economic region in America. 

Bryant Applegate, County Attorney, left the meeting at this time.

Mr. Stuart noted that Chairman Dallari will chair an organizational meeting of the Central Florida Congress of Regional Leaders, which includes the seven counties, the seven municipal organizations and two School Board members coming from the Central Florida School Board Coalition.  These 16 leaders are beginning to talk together about the region and working together in concert. 

Mr. Stuart stated that Central Florida Partnership is finding ways they can better work together in regional priorities.  He stated there are priorities in the region that are important for everyone to be working on.  Some of them originate in Seminole County and some in other counties, but they have an impact across the entire region.  He wants to continue to talk about these priorities and added that it does not in any way diminish the priorities that are local but contributes to the need that they work together.  He listed transportation, water quality, and air quality as things that cross over city and county boundaries. 

Mr. Stuart noted that every two years Central Florida Partnership goes to the market to improve and update its regional priorities.  He explained that the document, "Turning the Page” (copy received and filed), lists the priorities from two years ago.  They are now inviting leaders from across the region to discuss whether these are the proper priorities or if there should be new priorities. 

Mr. Stuart stated Central Florida Partnership is here, with Mr. Hartmann's encouragement, to say they want the Board involved.  He stated there is another month of active involvement and indicated there will be community workshops.  He noted the Board may want to send a signal by sending an e-mail, a memorandum, or a telephone call to say this is important.  He discussed the regional importance of the spectacular announcement regarding Verizon.  He listed examples of some of the things that have been important to them over the last 24 months. 

Mr. Stuart stated Central Florida Partnership's work is trying to drive regional cooperation.  By working together with 3.7 million people in 86 cities in 7 counties, they create greater opportunities for everyone in the region.  He wants the Board to feel comfortable and welcomed.  The process is designed to encourage their involvement through their staff, through their families, through their friends, and through people here.  He suggested they find out what is important to the region and work together to advance it.

Commissioner Horan commended Mr. Stuart and his organization.  He stated that for many years Central Florida Partnership has provided a platform and a series of ways for collaboration across the region.  Commissioner Horan pointed out that not only has Mr. Stuart provided that for government, but he has provided that platform for business, for education, for the nonprofit sector, for the institutional sector, and for all of them to come together on a regional basis. 

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Chairman Dallari noted that the Commissioners have received a letter (received and filed) from John Bush and Bill Poe from the Seminole Work Opportunity Program (SWOP). 

Bill Poe, Seminole Work Opportunity Program (SWOP), addressed the Board to state for the past 32 years he has had the privilege of serving as the executive director of the Seminole County Work Opportunity Program, which provides meaningful work for the handicapped citizens of the community.  He pointed out that his organization has fallen on bad times with the loss of transportation and the loss of some funding.  He requested the Board grant his organization a loan of $175,000 (to be repaid over two years) to give them the opportunity to get their records in order.  He believes the economy is beginning to break and looks better than it has.  Mr. Poe explained that they have historically had more income from the economy than they had from the State.  That was not the case this past year and a half and they find themselves now needing to pay off some debt to continue to serve the handicapped citizens.  He has the Board of Directors here with him today and they believe they would be able to pay the loan back over a period of time.  He asked the County to consider loaning the money.

Chairman Dallari stated he believes this is very important.  They have done this before in the past and he hopes the Board sees fit to do it again.

Commissioner Henley stated he believes it is important for the citizens of the County to realize that Mr. Poe and his organization are providing opportunities for the handicapped in the community.  Nobody else can provide what he provides.  Commissioner Henley stated, as Chairman Dallari indicated, the County has made the loan before and was paid back in the timeframe they said they would. 

Motion by Commissioner Henley, seconded by Commissioner Horan, to approve a loan in the amount of $175,000 for the Seminole County Work Opportunity Program.

Under discussion, Commissioner Carey asked Mr. Poe if he has had an opportunity to take his other request before the School Board yet on the school bus transportation issue.  Mr. Poe stated he has not appeared before the School Board and has not received a response from them.   

Chairman Dallari informed the Board that when Mr. Poe was in his office last week, they did make a phone call to Walt Griffin, Superintendent of Seminole County Schools, who was unaware there was a problem.  Mr. Griffin has his staff looking into the matter and will be getting back to SWOP as soon as possible.

Commissioner Carey stated the County has a grant process for nonprofits and asked Mr. Poe if he applied for a grant this year through the Community Services Department.  Mr. Poe responded that he has not.

Commissioner Carey stated the last request was done through a grant.  She wants to be very careful, because they do have a process for nonprofits to come and ask for Community Service dollars, to not set a precedent for every nonprofit that is struggling.  She stated she fully supports the request to try and assist SWOP, but she would like to look at doing it through their Community Services process, possibly a grant or some other means rather than calling it a loan.  She stated she is sure this is something that the County Manager can figure out the details on.

Mr. Applegate reentered the meeting at this time.

Commissioner Henley stated if Commissioner Carey would like to put forth a substitute motion, he will withdraw his motion.

Commissioner Carey stated she does not want to say to do it in the form of a grant since they may not have the funds to do it that way.   

Mr. Hartmann stated if possible, he would like to be given two weeks to determine with staff the best process for going through this.  They are guided somewhat by a previous agreement, which was paid in full, but he needs a little bit of time to speak with staff.

Commissioner Horan stated he believes in the quality and importance of Mr. Poe's organization, which is located in his district.  He advised that he has reviewed Mr. Poe's financial balance sheets and believes a grant or a loan of $175,000, however they may structure it, will provide the much needed extinguishment of high interest, short-term liabilities.  Commissioner Horan stated he believes this should be done as a loan.  They can do it through the grant program, but he believes it can be done as a loan since there is a financial statement that indicates there is a balance sheet with positive equity. 

Commissioner Horan stated he believes Mr. Poe's organization requires an upgrade in the succession plan.  He stated he is in favor of providing the funds but would like it tied to some kind of a program where they know that what they are doing will last over a period of time.  Mr. Poe stated they currently have a young gentleman on staff in his early 30's, with his Masters degree, who serves as the Client Services manager.  He stated unless the Board selected someone else, he is the heir apparent.

Commissioner Henley stated he is amenable to withdrawing his motion and let the County Manager come back with a recommendation.  Commissioner Horan withdrew his second.

Commissioner Constantine stated his recommendation is to have staff come back with a recommendation.  After his conversations with Mr. Poe, he does not believe that two weeks is going to matter one way or another except for the fact that they know something is coming down the pike.  Commissioner Constantine reiterated how important SWOP is. 

Chairman Dallari verified that the motion and second to the motion have been withdrawn and that there is consensus to ask the County Manager and staff to agendize this at the next meeting so they can determine if this is going to be a grant or loan.  No objections were voiced.

Chairman Dallari requested that Commissioner Horan be more involved in SWOP and report back to the Board on a regular basis.

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Chairman Dallari recessed the meeting of the Board of County Commissioners at 10:10 a.m., and convened as the U.S. 17-92 Community Redevelopment Agency.

U.S. 17-92 CRA

John Krug, Economic Development Director, addressed the Board to present the request to approve an Interlocal Agreement with the City of Sanford and adopt a Resolution implementing a Budget Amendment Request (BAR) providing for funding of the design phase of the U.S. 17-92 Beautification Project from Park Drive to First Street.  He advised that the design phase is in the amount of $332,400 and there is established reserve funding of $1,667,600 for future consideration relative to construction.

Mr. Krug pointed out that the attachments that were included in the Board agenda packet do not include a revised General Scope Description (copy received and filed), which contains a difference of $820, and distributed that to the Board. 

Mr. Krug explained that once the design is completed, the City of Sanford has expressed its intent to request CRA funding for construction.  He stated he did not want to put the design phase on the agenda without some inclination they would be potentially coming back to the Board in the future for the construction phase.  Chairman Dallari confirmed with Mr. Krug that he is now asking for the design only.  Mr. Krug described the project as outlined in the Agenda Memorandum.

Mr. Krug assured the Board that there will be adequate oversight.  He explained this is a large project and significant to both the County and the City.  He explained that the new Program Manager for the U.S. 17-92 CRA will work closely with City staff as well as with FDOT to ensure that the design is all that it is expected to be.

Mr. Krug discussed a document (copy received and filed) entitled “17-92 CRA Fund Revenue and Expense History” regarding the proportion of funding of the various partners, which was distributed to the Commissioners yesterday.  He advised that Sanford’s contribution to the CRA has been about 30% of the total since the inception of the CRA.  Chairman Dallari verified with Mr. Krug that when he brings back the agreement for the actual construction, it will be addressing operations.

Commissioner Horan stated that when this project came before the Regional Planning Agency (RPA) in December, they reviewed not only the design phase but they also reviewed what was going to be required for the construction and how that construction was going to be implemented.  The project has been approved by the RPA and by this Board as part of the five-year Capital Improvement Plan.  Commissioner Horan discussed the estimates for the project.  He stated he believes they are adequately reserved in the CIP that was approved by the Board and thinks that implementation of this would be in order at this time. 

Motion by Commissioner Horan, seconded by Commissioner Carey, to approve an Interlocal Agreement, as shown on page _______, between the U.S. 17‑92 CRA and the City of Sanford; adopt appropriate Resolution #2013-R-89, as shown on page _______, implementing Budget Amendment Request (BAR) #13‑064, providing for the design phase of the U.S. 17‑92 Beautification Project, from Park Drive to First Street, within the City of Sanford, in the amount of $332,400; and establish a project number for the U.S. 17‑92 Beautification Project, Park Drive to First Street, for reserve funding in the amount of $1,667,600 for a total estimated cost of $2 million.

Under discussion, Chairman Dallari verified with Commissioner Horan that the amount of $332,400 is for design only.

Commissioner Carey noted that this particular stretch of Highway 17-92 runs through her district but emphasized that Highway 17-92 runs through the core of the community.  She stated it is important to note that Sanford is a 30% contributor to the funds that they have since the CRA was established.  She is glad that the motion improved the allocation for construction funds because many times they fund designs and by the time they get around to moving it forward, either the money is not there or the construction is no longer relevant.  She stated traditionally with all of the other agreements for the CRA, if the project is in city jurisdiction, the operation and maintenance is the responsibility of the city and she expects this will be the same way. 

Commissioner Henley stated he had requested information regarding the revenue that has been collected in each jurisdiction as well as how much has been spent in each jurisdiction.  He advised that staff made an attempt to provide the information, but it must have been in code that he is not familiar with because he could not interpret it or make any sense out of it.  He is sure that staff will be able to come forward with the information since it is something they will all need to be briefed on from time to time so the citizens understand the scope of what they are trying to do with that 13-mile stretch. 

At the request of Chairman Dallari, Mayor Jeff Triplett, City of Sanford, addressed the Board to state as a community effort, with all of the cities involved, Sanford has paid their fair share.  He stated it has been a great project and appreciates the CRA giving them the opportunity to come forward and putting the funds aside to make sure that this happens. 

Districts 1, 2, 3, 4 and 5 voted AYE. 

     Chairman Dallari adjourned the meeting of the U.S. 17-92 Community Redevelopment Agency at 10:20 a.m., and reconvened the meeting of the Board of County Commissioners.   

 

COUNTY MANAGER’S CONSENT AGENDA

     James Hartmann, County Manager, advised that under the Consent Agenda he is pulling Item #21, Single Source Procurement for SS-601676-13.  He stated that under the Regular Agenda, there is an add-on, Item #28A, Issuance of Capital Improvement Revenue Refunding Bonds, Series 2013B.

Chairman Dallari requested Item #17, Approval of RFP-601617-13 with The Nice Life, be pulled for a separate discussion.  Commissioner Carey requested Item #20, Approval of additional licenses under SS-601071-11 with Skillport, be pulled for a separate discussion.

     Motion by Commissioner Carey, seconded by Commissioner Henley, to authorize and approve the following:

Community Services

Community Development Division

 4.  Approve and authorize the Chairman to execute the corrected Modification Number 2, as shown on page _______, to Subgrant Agreement between the Florida Department of Economic Opportunity and Seminole County modifying the Work Plan and Budget Plan to include contractually awarded amounts and project completion dates, as well as extending the grant expiration to October 28, 2013.

 

Economic & Community Development Services

Planning & Development Division

 5.  Authorize the Chairman to execute the Release of Lien, as shown on page _______, for Case No. 09‑28‑CEB, on 2337 Carolton Road, Maitland, Tax Parcel #18‑21‑29‑525‑0000‑2570, previously owned by Rajden Ebralidze, and currently owned by JP Morgan Chase Bank, N.A.  

 

Environmental Services

Business Office

 6.  Approve the Release of the original Water & Sewer Improvements Cash Maintenance Bond with Escrow Agreement for the project known as Wayside Estates in the remaining amount of $4,127.57 and the transfer to Water and Sewer revenue account line in the amount of $1,740.43, Bovis Homes Florida LLC.

 7.  Approve the Release of the original Maintenance Bond for Water & Sewer Facilities (Bond #RSB0740074) for the project known as Sanford Auto Mall d/b/a Evolution Auto in the amount of $2,248, Samy Realty, LLC.

 

 

Public Works

Fleet/Facilities Division

 8.  Approve and authorize the Chairman to execute the First Renewal, as shown on page _______, of the Reflections of Hidden Lake Environmental Services Department Lease.  Annual cost for the renewal is $202,962.58.  Current lease expires April 30, 2013.

 9. Approve and authorize Chairman to execute the Interlocal Agreement, as shown on page _______, between Seminole County and Ray Valdes, Seminole County Tax Collector, for Maintenance of Facilities.

10.  Approve and authorize Chairman to execute the Second Renewal, as shown on page _______, to the East Altamonte Community Center Non‑Residential Lease Agreement (RFP-271) with the Boys and Girls Clubs of Central Florida, Inc.

 

Resource Management

Business Office

11.  Approve the submission of an expansion and enhancement grant application for the County's Mental Health Court to the U.S. Department of Justice requesting $200,000 through their Justice and Mental Health Collaboration Program in partnership with Seminole Behavioral Healthcare, and to authorize the County Manager to execute the application and all related documents. 

Budget and Fiscal Management Division

12.  Approve and authorize the Chairman to execute appropriate Resolution #2013-R-90, as shown on page _______, implementing Budget Amendment Request (BAR) #13‑056 through the Water & Sewer (Operating) Capital Fund to establish funding of $200,000 for the design of the Miscellaneous Interconnects Phase III Capital Project within the Water Distribution Family.

13.  Approve and authorize the Chairman to execute appropriate Resolution #2013-R-91, as shown on page _______, implementing Budget Amendment Request (BAR) #13‑057 through the Water & Sewer Connection Fee Funds utilizing reserves to refund Connection Fees to Menchie's Frozen Yogurt Shop (Shan Mehta) ($6,035) and Tijuana Flats at Shoppes at Hunt Club ($2,610) for a total refund of $8,645.

14.  Approve and authorize the Chairman to execute appropriate Resolution #2013-R-92, as shown on page _______, implementing Budget Amendment Request (BAR) #13‑058 through the General Fund to increase funding in the amount of $32,000 for Skillsoft licenses related to countywide online training.

MSBU Division

15.  Authorization to schedule and advertise a public hearing as required to establish the final non‑ad valorem assessment for the Woodmere Drive Water Utility Service MSBU.

Purchasing & Contracts Division

16.  Approve Amendment #2, as shown on page _______, to RFP‑600909‑10/GMG, Term Contract for Utility Rate Studies for Water, Wastewater and Solid Waste Divisions, with Burton & Associates, Inc., St. Augustine; and authorize the Purchasing and Contracts Division to execute the Amendment. 

18.  Award CC‑8267‑13/DRR, Construction Services Agreement, as shown on page _______, for Pump Station Upgrades 2012 in the amount of $1,039,250 to Prime Construction Group, Inc., Orlando, FL; and authorize the Purchasing & Contracts Division to execute the Agreement.

19.  Award IFB‑601586‑12/TLR, Term Contract, as shown on page _______, for County‑Wide Roofing Repair and Replacement Services to AMC Capital Constructors, Inc., Apopka and Southland Rowe Roofing, Inc., Midway; and authorize the Purchasing and Contracts Division to execute the Agreements.

21.  Pulled from the agenda a request to approve Single Source Procurement for SS‑601676‑13/BJC, Online Network Services and Event Planners Services with Cvent, Inc., McLean, VA; and authorize the Purchasing and Contracts Division to execute the agreement and Purchase Orders. 

22.  Approve an increase to the Board-approved Estimated Term Usage for Master Service Agreement (MSA) PS‑5116‑10/JVP (CEI Services for SR 436 Red Bug Lake Road Flyover) by an additional $550,000 over the term of the MSA.

 

Districts 1, 2, 3, 4 and 5 voted AYE.

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Request to award RFP‑601617‑13/BJC, Term Contract for Wellness/Fitness Services to The Nice Life, Winter Park, presented.

Chairman Dallari stated he realizes that they are trying to do a wraparound wellness program for the County.  He stated he gathers this portion is basically for fitness.  He believes the amount of money that they will be spending for fitness, a total of over $55,000, is excessive and pointed out they could hire a full-time staff employee to fulfill the part the County is trying to do with fitness.  He stated he wanted to have some discussion regarding the item.

Commissioner Henley stated his concern with the item as presented was how they evaluated success.  Most of the evaluation has to do with the number of sessions but it doesn't evaluate how successful the sessions were.  He described the way a hospital's wellness program evaluates someone.  He believes just counting the number of sessions doesn't tell him whether the sessions are accomplishing what the Board wants to accomplish in helping the employees to become more healthy.  Commissioner Henley agreed with Chairman Dallari's comment that if the cost is going to continue to escalate, they ought to consider going the route of a full-time employee.

Chairman Dallari stated in looking at the proposal, it is roughly $20,400 for 204 wellness sessions and he does not know what the other remaining $35,000 covers.

Meloney Lung, Resource Management, addressed the Board to explain the sample breakdown that is attached to the bid. 

Commissioner Carey stated they started the wellness program a year ago and had $100,000 of funding from their insurance company to start a program, which they have spent $30,000.  She stated they are talking now about what they need to do moving forward at Risk Management and do they need to be doing certain testing, do they need to have the medical director be one who oversees the overall program, how do they bring it altogether and tie in nutrition and fitness.  Commissioner Carey stated they have an active program going on with a number of people participating in it.  From the feedback that she has seen and the data that has been reported from time to time, the program has had great success with some of their employees.  She would like to see the program continue until they figure out exactly what they are going to do. 

Commissioner Carey suggested that the Board approve this as an annual contract with two annual renewable options instead of a three-year contract.  Then they will have the ability to modify the contract if they need to after 12 months because she does not believe they will figure out all of the other moving parts until probably later in the year.  They will not even see the Medical Director’s RFP until sometime late in the summer. 

Chairman Dallari stated he fully supports wellness and fitness and health for the County employees.  He stated he would have no problem with negotiating a one-year contract.

Commissioner Carey stated the contract does have a 90-day termination clause so they could terminate the contract without cause for any reason if they decide it is not working. 

Commissioner Henley asked when they were expecting the RFP back regarding the Medical Director.  Ray Hooper, Acting Fiscal Services Director, addressed the Board to state they are currently out on the street with the RFP.  He explained there is an agenda item today to discuss an amendment to the RFP to add that scope.  They will probably have the RFP closed three weeks after that amendment and start the evaluation process.  They will get something to the Board probably the first meeting in June because the current contract expires on June 30.

Motion by Commissioner Carey, seconded by Commissioner Horan, to award RFP‑601617‑13/BJC, Term Contract, as shown on page _______, for Wellness/Fitness Services to The Nice Life, Winter Park, with an amendment that the contract be three 1-year terms instead of one 3-year term; and authorize the Purchasing and Contracts Division to execute the agreement.

Under discussion, Commissioner Horan stated this program has worked well so far but they need to take it to the next level, which was discussed during the Risk Management Committee meeting.  They discussed nutrition, health care screenings, medical monitoring and what that means, and how to measure it.  Commissioner Horan explained that in the RFP, the wellness scope of service was for a comprehensive program; and they got one vendor, which was the one that they already had.  He believes they need to take all of their resources and meld them into one program.  Upon inquiry by Commissioner Horan regarding Termination of Convenience, Mr. Hooper stated that it is usually 30 days. 

Commissioner Constantine stated he does not see the need for 90 days.  The normal is 30 days.  Since they have all of these moving parts and hopefully staff will come back with a recommendation including the new Medical Director and how they want to continue, he can agree with a one-year contract extension with the option for two others.  He thinks it would be better to have a 30-day option.

Commissioner Carey discussed the terminate language in the contract and advised there is no time specified in the contract so the County could terminate the contract by writing a letter saying they are terminating. 

Commissioner Carey amended the motion to include termination with a 30-day notice.  Commissioner Horan agreed to the amendment. 

At Chairman Dallari’s request, Commissioner Carey amended the motion to include verbiage that they are asking the Medical Director to be involved in wellness so there will be a coordination effort between the two.  Commissioner Carey stated the Board’s discussions as well as the discussions at the Risk Management Committee have indicated that.  She stated health in the workplace is a new and evolving process.  As insurance costs continue to climb, it is the largest budget item.  Promoting wellness is healthy.  Commissioner Henley agreed with Commissioner Carey and stated that is the reason he was concerned about the way they were evaluating the program.  He would like them to consider how they are going to evaluate the success of the program.

Commissioner Constantine stated he wants to be sure that staff will come back with a recommendation for all of the moving parts including the Medical Director.  Chairman Dallari stated that is coming up under the County Manager's report.

Districts 1, 2, 3, 4 and 5 voted AYE.

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Request to approve additional licenses and services under SS‑601071‑11/GGM, E‑Learning Licenses and Tracking System with Skillsoft Corporation, New Hampshire; and authorize the issuance of Purchase Orders, presented.

Commissioner Carey stated as she reviewed this item, she believes it is great that they are moving back into the training field.  She believes Skillsoft software offers a lot of different components.  She stated her concern is that there are no policies in place that require staff to participate.  They are going from buying 125 licenses, which is what they currently have, to 927 licenses.  They will be buying one for every employee with the assumption that every employee will participate.  They just got a new HR Director and there are several new training people in place.  She does not believe a program really exists to get them to 100%.  She stated she would prefer to do a portion and get some policies in place.  She does not want to move forward with buying a license for every employee that they have without having any policies about what the requirements are for training.  Commissioner Carey suggested if the issue is not time sensitive, she would like staff to get a policy and bring it back to the Board. 

Upon inquiry by Commissioner Horan, Commissioner Carey stated the program has been voluntary and they have not used up the number of licenses they have, which is 125.  There is a new trainer and they hope to use those licenses up by the summer.  She would like to see some policy come back with this.  She believes it is important that training is required. 

Steve Fussell, Office of Organizational Development Manager, addressed the Board to state the ideal plan would be to have clear paths with supporting policy to know what specific courses specific individuals are going to take prior to training.  However, there is an expense associated with that and that is drilling down into individual employees and developing specific plans that attend to specific courses within Skillsoft.  He explained it would take a lot to get them there.  He stated since they have refreshed the training program, they have been preaching training and the level of adoption of Skillsoft courses is rapidly increasing.  They feel that they will be in need of licenses by mid-year. 

Mr. Fussell stated he believes the decision the Board has to make is to spend the additional $30,000 to purchase licenses that provide a wide array of training options including compliance training.  He advised that once they begin increasingly to adopt this training, which the trend is showing they are doing that, he will come back to the Board at the end of the year with a recommendation that if they are seeing outcome results, they will continue and right size it at that point.  That would be at the end of the calendar year.  In the meantime, they can develop some policies for that.

Upon inquiry by Commissioner Horan, Mr. Fussell described the Skillport licenses and the courses that will be offered.  With regard to Environmental Health and Safety, and Legal Compliance modules, Mr. Fussell indicated they want to purchase a license for all of the employees except for Public Safety because they have their own training system.  With regard to Business, they are recommending the purchase of 600 licenses.  He stated as they roll in orientation and the required courses, which are not required by policy, they would like to do those with Skillsoft because the price average per employee for this package is $86. 

Commissioner Horan noted that Mr. Fussell has already done the analysis with regard to the modules and how many licenses he needs.  After one year when they have the measured mile and have policies in place based on the measured mile and based on what the County Manager and the Administration have decided, they can decide whether they need to reduce the number of licenses or increase the number of licenses.  Upon inquiry by Commissioner Horan, Mr. Fussell stated he believes after one year, the measured mile will show that they are increasing in the Business module.  Mr. Fussell  stated the question before the Board is do they want to put out a little money so they can begin the training program or are they going to backup and apply a little bit of additional rigor to make sure they are specifically getting the exact amount of training courses that they need from the get-go.  Commissioner Horan point out the problem with that is they don't have the measured mile yet. 

Commissioner Carey clarified with Mr. Fussell that the proposal is to buy a license for every employee.  He stated every employee will have an opportunity for training through this.

Commissioner Carey discussed the past use of Skillsoft.  She stated that she supports education and believes Skillsoft is a great way to do it.  The business module that they are purchasing may not have anything to do with their employees or their jobs or anything else.  She stated her issue isn't that they are offering educational opportunities to the employees.  Her bigger issue is they don't have a policy that says everybody is required to take the Safety course or the Ethics course or the Sexual Harassment course.  She would like to see a policy come to the Board.  She pointed out that the County now has two trainers on board whose jobs are to drill down and figure out what kind of training the employees need and to come up with some requirements. 

Commissioner Horan stated he believes they should have a policy on training.

Commissioner Henley stated he is surprised that they don't have somewhere in the policies the right for the County Manager to require in-service training in order to improve productivity.  He agrees that they need to identify the components that will improve the knowledge and skill level as it relates to the job that they are required to perform.  He believes if they are doing the staff evaluations properly, it will indicate the areas where an individual could stand some improvement.  He believes they have a right to require employees to perform at a certain level.  If it takes in-service training in order to get them to that level, then the County Manager should have that requirement.

Mr. Hartmann stated it is great that they are talking about this because like wellness, this is a new piece of where they really need to push to emphasize for the employees.  It is something that disappeared over the recessionary years, and he believes it is very important to bring it back.  Mr. Hartmann advised that the numbers are certainly scalable.  Like the wellness program, it will be a work in progress for the next couple of years as they institute a culture of learning and training in the organization.  They have got to create an environment where supervisors at every level can say to one of their associates that they would like them to take this particular course.  Mr. Hartmann stated he believes he probably has the authority to mandate certain classes and they have that in development.  He does not disagree that they should have some policies.  He pointed out when they bring people on board and require them to do training on the County’s time, they also have less time to do their jobs.  Those are things that have to be decided on a one-by-one basis based on time availability.  They have employees doing a lot more work.  Many of them are covering work that somebody who used to sit in the cubicle next to them is no longer doing because they don't exist. 

Bryant Applegate, County Attorney, explained the goal of his office, that every single employee has sexual harassment, diversity and ethics training.  He stated he has gone to every department and done an ethics briefing, a public records course, a Sunshine course, and a course on the proper use of e-mails. 

Commissioner Horan stated it is important to him that they get the organization back on a culture of training.  He believes it is very important that they inculcate in the organization from the very, very top to the very bottom that they are going to have a culture of excellence, a culture of competency and a culture of training; and that should not have be to compelled.  This is something important and he does not want to nickel and dime it and would move forward with the agenda item as it is written. 

Commissioner Carey stated as it is written, it is $110,000.  She stated she does not have a problem moving forward with the item for the balance of the year and come back and see the results.  She suggested that Mr. Hartmann look at the item again and come back with an amount for this year and then go next year to a whole percentage, if they are making progress.  There is no termination language that she sees in the documentation that she has.  She discussed the importance of having required training, continuous training for all employees, and advised that without a policy, it will continue to be voluntary and they will be spending money that they don't really need to spend because not every employee is going to participate.

Chairman Dallari asked Mr. Hartmann how long it will take for him to put a policy together, a comprehensive policy.  Mr. Hartmann advised that it would take a few weeks.  He stated he could bring the item back to the Board sometime in April. 

Commissioner Henley stated that it is important to develop a culture of continuous improvement.  They need to make sure they drill down on what is going to help them be more effective in the service they are attempting to provide. 

Motion by Commissioner Horan, seconded by Commissioner Carey, to continue the Request to approve additional licenses and services under SS‑601071‑11/GGM, E‑Learning Licenses and Tracking System with Skillsoft Corporation, New Hampshire; and authorize the issuance of Purchase Orders.

Districts 1, 2, 3, 4 and 5 voted AYE.

Commissioner Carey stated that staff evaluations have always been a challenge because most of the managers have never had training on how to do the evaluations.  She pointed out that they need to keep in mind things that need to happen in the County that have never happened.  Mr. Hartmann noted those are being worked on.  They are applying a lot of effort to the administrative regulations.  They have a lot of things to upgrade and they are all on the plate and being worked on.

CONSTITUTIONAL OFFICER’S CONSENT AGENDA

     Motion by Commissioner Carey, seconded by Commissioner Henley, to approve and authorize the following: 

     Clerk’s Office

     22. Expenditure Approval Lists, as shown on page _______, dated February 11 and 18, 2013; and Payroll Approval List, as shown on page _______, dated February 14, 2013.

 

     Districts 1, 2, 3, 4 and 5 voted AYE.

 

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     The Board noted, for information only, the Clerk’s “received and filed” as follows:

1.  SHIP Recapture Mortgage Deed, as shown on page _______, Timmy L. Bryant and Octavia L. Horn Bryant, Parcel #33-19-31-506-0800-0090.

 

2.  Work Order #46, as shown on page _______, to PS-4388-09.

 

3.  Amendment #1, as shown on page _______, to Work Order #37 to PS-4388-09.

 

4.  First Amendment, as shown on page _______, to IFB-600564-09, KMG Fence, LLC.

 

5.  Fourth Amendment, as shown on page _______, to PS-5190-05, CH2M Hill Engineers, Inc.

 

6.  Parks Contracts for Services, as shown on page _______, for Donald Childs, Kelly C. Harle, Margaret Schavemaker, Jason A. Smith, Marie Luis Tims, and Shayna M. Kott.

 

7.  Work Order #9, as shown on page _______, to RFP-7423-12 for NVision.

 

8.  Mutual Termination, as shown on page _______, of IFB-601138-11, C.E.M. Enterprises, Inc.

 

9.  Third Amendment, as shown on page _______, to Litigation Consultant Agreement in connection with Allied Veterans of the World vs. Seminole County for Gerson, Preston, Robinson & Company, P.A.

 

10.  Developer’s Commitment Agreement, as shown on page _______, #12-20500017, Coventry at Heathrow PUD.

 

11.  Change Order #1, as shown on page _______, to Work Orders #47 & #48 to CC-2184-07.

 

12.  Change Order #1, as shown on page _______, to CC-7908-12.

 

13.  Closeout, as shown on page _______, to Work Order #9 to CC-5075-10.

 

14.  Work Order #15, as shown on page _______, to PS-2468-07.

 

15.  Work Order #22, as shown on page _______, to CC-3321-08.

 

16.  Warranty Deed, as shown on page _______, for Alaqua Group, The Reserve at Alaqua, Tract 1.

 

17.  Work Order #17, as shown on page _______, to PS-2468-07.

 

18.  RFQ-601024-10, as shown on page _______, Dorma-Carolina Door Controls, Inc. d/b/a Dorma Entrance Systems.

 

19.  First Amendment, as shown on page _______, to RFP-600237-07, EQ Florida, Inc.

 

20.  Fifth Amendment, as shown on page _______, to RFP-600933-10, Copytronics, Inc. d/b/a Copytronics Information Systems.

 

21.  Owners Policy of Title Insurance and General Warranty Deed, as shown on page _______, for Parcel #25-19-29-300-037A-0000, for the Campbell acquisition.

 

22.  Associate Tennis Pro Agreement, as shown on page _______, for Danielle Nickerson.

 

23.  Parks Contracts for Services, as shown on page _______, for Daneen Botsko, Nancy Palmer, Brandice Paranto, Patricia Smith, Vincent Bavaro, and Diane White.

 

24.  Work Order #6, as shown on page _______, to RFP-5847-10.

 

25.  Third Amendment, as shown on page _______, to IFB-601297-11, Ameriscapes Landscape Management Services, LLC.

 

26.  First Amendment, as shown on page _______, to IFB-601448-12, WCA of Florida, LLC.

 

27.  Work Order #4, as shown on page ______, to RFQ-5888-10, Performance and Payment Bonds, Country Club Water Treatment Plant Major Upgrades.

 

28.  Work Order #2, as shown on page _______, to RFQ-5888-10, Performance and Payment Bonds, Southeast Regional Major Water Treatment Plant Upgrades.

 

29.  PS-8005-12, Award Agreement, as shown on page _______, for CDM Smith, Inc.

 

30.  Water & Sewer Improvements Maintenance Bond and Escrow Agreement, as shown on page _______, for Fern Park Plaza, LLC.

 

31.  Notice of Proposed Agency Action Order approving increase in rates and charges and Final Order approving Four-Year Reduction and Proof of Adjustment of Books and Records by the Public Service Commission regarding application for increase in Water and Wastewater Rates by Sanlando Utilities Corporation.

 

32.  Work Orders #56, #57 and #58, as shown on page _______, to RFP-5465-10.

    

33.  Change Order #1, as shown on page _______, to Work Order #4 to RFQ-5888-10.

 

34.  Work Order #98, as shown on page _______, to PS-1529-06.

 

35.  Amendment #2, as shown on page _______, to Work Order #91 to PS-1529-06.

 

36.  Special Warranty Deed, as shown on page _______, from Brisson Investments, LLC regarding rights-of-way for Brisson Avenue East Side and Pine Way Avenue.

 

37.  Special Warranty Deed, as shown on page _______, from Serengeti Properties, LLC regarding rights-of-way for Brisson Avenue West Side and Pine Way Avenue.

 

38.  Bids as follows:  IFB-601587-13; BID-601648-13; BID-601601-12; and IFB-601610-13.

 

REGULAR AGENDA

John Krug, Economic Development, presented the request to approve a Jobs Growth Incentive (JGI) Funding Agreement with RAM Sales, LLC, providing an incentive of $18,000 for the creation of nine jobs, and execute an Interlocal Agreement with the City of Sanford addressing the City’s contribution to the JGI in the amount of $9,000.  He noted that the City of Sanford will discuss the item at their March 25 Council Meeting. 

Mr. Krug introduced Eric Horn, who will head up the operation in Seminole County, and gave a brief history of RAM Sales, LLC.  He noted that the average salary for new employees will be $40,000, which is 103% of Seminole County’s average.  He discussed the return on investment for the project.

Motion by Commissioner Carey, seconded by Commissioner Horan, to approve Jobs Growth Incentive (JGI) Funding Agreement, as shown on page _______, with RAM Sales, LLC; providing an incentive in the amount of $18,000 for the creation of nine jobs; and authorize the Chairman to execute an Interlocal Agreement, as shown on page _______, with the City of Sanford addressing the City’s contribution to the JGI incentive ($9,000).

Districts 1, 2, 3, 4 and 5 voted AYE.

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Liz Parkhurst, Planning and Development Division, addressed the Board to present a request for reduction of the Code Enforcement Board lien for Case #12‑14‑CESM on the property located at 102 Wayland Circle, Longwood, Hans B. & Henriette Pistor, current owners.  Ms. Parkhurst gave a brief history of the case.  She stated that staff recommends that the Board deny the Request for Reduction of Lien and requests that the staff report be made part of the record.

Upon inquiry by Commissioner Carey, Ms. Parkhurst stated this is not the Respondents’ residence and that Mr. Pistor appears to own a construction firm.  She confirmed that it appears that for two years, from the time of the notice, they didn't bother to come into compliance and it was only when the Special Magistrate took it up that they decided to do something. 

Motion by Commissioner Constantine, seconded by Commissioner Carey, to deny a request for a reduction of the Code Enforcement Board lien, from $13,750.00 to $0.00, for Case #12‑14‑CEB on the property located at 102 Wayland Circle, Longwood, Hans B. & Henriette Pistor, current owners.

Districts 1, 2, 3, 4 and 5 voted AYE.

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Liz Parkhurst, Planning and Development Division, presented a request for reduction to the Code Enforcement Board lien for Case #99‑28A‑CEB on the property located at 3861 W. SR 46, Sanford, Benjamin F. and Ethel M. Bullard c/o Rod Bullard, current owners. 

Ms. Parkhurst gave a brief history of the case.  She stated the Respondents have agreed to donate a sidewalk and drainage easement over a portion of the property to Florida Department of Transportation (FDOT) for inclusion in the SR 46 Gateway Sidewalk Improvement Project.  She described the project.  Ms. Parkhurst stated that staff recommends that the Board approve a lien reduction from $99,150 to zero and requested the staff report be made a part of the record.

Commissioner Carey gave a brief background regarding this property.  She stated this is an important sidewalk project for the County and FDOT can’t move forward unless the lien is waived and they get the easement that they need.

Motion by Commissioner Carey, seconded by Commissioner Horan, to approve a reduction of the Code Enforcement Board lien, from $97,150.00 to $0.00, for Case #99‑28A‑CEB on the property located at 3861 W. SR 46, Sanford, Benjamin F. and Ethel M. Bullard c/o Rod Bullard, current owners; require the easement to be executed within 60 days or the lien will revert to its original total amount of $97,150.00; and authorize the Chairman to execute the Satisfaction of Lien upon execution of the sidewalk and drainage easement.

Districts 1, 2, 3, 4 and 5 voted AYE.

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Liz Parkhurst, Planning and Development Division, presented the request for reduction to the Code Enforcement Board lien for Case #11‑124‑CEB on the property located at 163 Lake Harriet Drive, Altamonte Springs, Sandra Merino & Alexis Perez, current owners.

Ms. Parkhurst gave a brief history of the case.  She stated the violations were created by a tenant and the owners stated that they were not aware of the cited violations.  The owners are in the process of selling the property through a short sale; and when the title search revealed the lien, they corrected the violations.  Ms. Parkhurst stated that staff recommends that the Board approved a lien reduction from $40,600 to $5,412.57, which equals the total of the administrative costs plus 10% of the lien to be paid within 60 days.  Ms. Parkhurst requested that the staff report be made a part of the record.

Commissioner Henley stated that part of the staff's recommendation is as a result of the "stated financial and medical hardship."  He asked Ms. Parkhurst whether the Respondents can pay the $5,412.57 payment within 60 days.  Ms. Parkhurst stated it is a part of their closing and they possibly could. 

Upon inquiry by Commissioner Constantine whether the Respondents are present, Ms. Parkhurst determined that the respondents nor their representative were in attendance.

Commissioner Horan noted the recommendation is to reduce the lien to 10% of the lien instead of the administrative costs and asked if that was a new policy.  Ms. Parkhurst stated that was the policy for this particular case.  Commissioner Horan confirmed with Ms. Parkhurst that the County's out-of-pocket expenses were $1,352. 

Commissioner Carey questioned whether or not the amount of $1,352 was really staff's costs.  She noted that maybe the Board will see a new policy come forward as a recommendation with one of the options being staff’s cost plus 10% of the lien. 

Motion by Commissioner Constantine, seconded by Commissioner Henley, to approve a reduction of the Code Enforcement Board lien, from $40,600.00 to $5,412.57, for Case #11‑124‑CEB on the property located at 163 Lake Harriet Drive, Altamonte Springs, Sandra Merino & Alexis Perez, current owners; Anejder (Annie) Wilson; require this reduced amount to be paid within 60 days or the lien will revert to its original total amount of $40,600.00; and authorize the Chairman to execute the Satisfaction of Lien upon payment in full.

Districts 1, 2, 3, 4 and 5 voted AYE.

- - -

Motion by Commissioner Constantine, seconded by Commissioner Carey, to authorize the County Manager to work with the Planning Department to recommend a new Code Enforcement Policy. 

Under discussion, Commissioner Carey stated they have a policy.  She believes in light of the things that have happened in the foreclosure world that it is probably time to dust it off and look at it and see if the policy needs some revisions.  She stated she does not know if they need a motion to do that since they have a policy, but maybe there is Board consensus that they would all like to see some revisions come forward on that policy. 

Commissioner Constantine stated he agrees with Commissioner Horan that he does not like the arbitrary way they come up with the numbers and he would like to be able to see a policy.  He withdrew his motion.  Commissioner Carey agreed to withdraw the second. 

Chairman Dallari confirmed that it is the consensus of the Board for staff to revisit the Code Enforcement policy and report back to the Board.  No objections were voiced.  Commissioner Horan pointed out that staff needs to focus on how they are calculating the administrative costs so they can get actual recovery. 

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Tony Qualls, Chief Information Officer, addressed the Board to present a request to approve a 5-Year PC Lifecycle Plan.  Mr. Qualls stated the Information Services team did quite a bit of investigation in conjunction with the County's departments and divisions to research the need to refresh the computers.  He reminded the Board that due to the recession and economic downturn, there have been no PC's purchased since 2009 to refresh the technology.  They are looking at a plan that will lay out the County's future in refreshing technology so the users are able to have the technology that they need.  He stated they are not buying the Cadillac versions but are looking to buy appropriate technology for business use.

Chairman Dallari asked how they will know if the right employee is getting the right PC, computer, laptop or notebook; and he noted that is his biggest issue.  Mr. Qualls described the interviews his staff had with the different departments.  Based on that information, they were able to determine if a laptop or desktop was needed.  Chairman Dallari confirmed with Mr. Qualls that, based on his expertise, he was the one that was deciding what was needed.  Mr. Qualls stated it was his department's decision.  They took the data and looked at it and decided what needed to be implemented. 

Commissioner Carey noted they want to complete a business case analysis, which won't happen until the second quarter of this year.  She stated she believes Mr. Qualls is on the right track and believes this is something the County needs to do.  They need to get it out to the public to see who will provide the best offer.  Commissioner Carey stated she would rather see this when Mr. Qualls gets his analysis completed.  Chairman Dallari agreed and stated he would like to see a business plan. 

Mr. Qualls discussed the newer technology that is coming out.  He stated they know today who needs a desktop and who needs a laptop.  The business case analysis is to see who can perform their job using a tablet versus a laptop or whether they still need a desktop.  Commissioner Carey reiterated she would like to hear more about what the perimeters are going to be. 

Commissioner Horan asked Mr. Qualls to explain the objective.  Mr. Qualls stated they are trying to replace the oldest, failing devices, the ones that are creating staff inefficiencies and slowing people down from doing their job.  He explained the first phase of this program, for which there is funding set aside, would be to replace the oldest of the old, the ones that they patch together every day in addition to looking at ones that have high-end computer use.  That is the immediate need they are trying to look at in year one.  They want to move to a standard desktop with a standard configuration with the same look and feel.  The devices need to be centrally managed and standardized in the way they look and operate.  He stated this plan starts to move them towards that. 

Upon inquiry by Commissioner Horan, Mr. Qualls explained why the plan is a five-year plan.  Commissioner Horan asked Mr. Qualls if this is his business plan and whether the plan will change if they wait until the second quarter business case analysis.  Mr. Qualls stated this will continue to change.  He explained they spent $14,000 on replacing failed hard drives.  He wants to make sure that they don't put good money after bad.  They want to take care of the issues they have today and leverage what they have set aside.  Commissioner Horan stated if, in waiting for the two plans, they have to spend another $14,000 replacing hard drives, he would say don't do it and figure out some other way to do that.  He confirmed with Mr. Qualls that he would like direction now to start replacing things. 

Commissioner Carey stated she hopes that if the choice is to replace a hard drive on a very old PC or spend $390 to buy a new PC, they are making the right decision.  She asked if they are buying computers when it does not make sense to put another hard drive in.  Mr. Qualls stated his understanding is that they were directed to not make any new purchases. 

Commissioner Constantine left the meeting at this time.

Commissioner Carey asked Mr. Qualls if they had cleaned up the computers they have because a lot of the slow issues are because of things on the computers that are personal and not County business.  Mr. Qualls stated they have tried to leverage that as best as possible with the tools they have today and explained the Windows 7 project.  He stated what he is recommending today is looking at the piece that is left over, the oldest of the old that take three or four minutes just to open a document. 

Commissioner Carey confirmed with Mr. Qualls that he is asking the Board to approve a five-year plan.  Mr. Qualls explained that a life cycle plan allows future projections on what the budget will be spent on.  Commissioner Carey discussed some of the options in the plan and noted that Mr. Qualls is not fully making a recommendation but just giving information.  She believes this is a great start with a lot of good information; but she is looking to Mr. Qualls, as the professional, to say what he is planning to do over the five years.

Commissioner Henley stated he applauds Mr. Qualls for what he is trying to do.  He has questioned the fact that they provide much more power with some of these computer stations than required for an individual to do a job.  He stated he trusts Mr. Qualls to make the decision whether they purchase or lease based upon what is best for the County at that particular time.  He expects Mr. Qualls will be coming back to the Board with whatever action he needs in order to implement the plan. 

Commissioner Constantine reentered the meeting at this time.

Commissioner Henley stated he does not believe Mr. Qualls can tell them what the costs are going to be at this point because that is something he will be continually investigating, which is what best serves the County in order to get the most efficiency at the best price.

Chairman Dallari asked Mr. Qualls if he is asking the Board to approve any particular plan or to accept the plan.  Mr. Qualls stated he wants the Board to give him the tools that he needs to start purchasing the PC's, whether that be purchase or lease.

Discussion ensued with regard to whether they should purchase or lease. 

Commissioner Carey confirmed with Mr. Qualls that he would need a couple of hundred thousand dollars to start for the balance of this year.  Mr. Qualls stated there is money in the account.  Discussion ensued with regard to salvage rates. 

Commissioner Carey stated Mr. Qualls request is for the Board to accept in concept the five-year plan.  She suggested they accept the plan and ask him to come back with a complete plan about how he will move this forward. 

Motion by Commissioner Carey, seconded by Commissioner Horan, to accept a 5‑Year Information Services PC Lifecycle Plan (2013-2018); and request that staff come back to the Board with an implementation plan addressing the questions presented today to the business plan.

Under discussion, Commissioner Horan stated he hopes there is direction to staff that the embargo on buying a new PC is over.  He requested they not spend $250 replacing a hard drive when they can go buy a new PC for $300.  Commissioner Horan stated there is now direction to staff to run the PC's to failure and put in new hard drives, which is costing the taxpayers money.  He wants to make sure they stop doing that.  He wants the staff to have the flexibility to make the right decision. 

Chairman Dallari stated the Board has never prevented anyone on staff from putting an item on the agenda.  They just need to have a good reason.  He reiterated they are asking Mr. Qualls to bring back a solid plan and he is sure that can be brought to the Board pretty quickly.

Districts 1, 2, 3, 4 and 5 voted AYE.

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     Lin Polk, Budget and Fiscal Management, addressed the Board to present a request to authorize the issuance of Capital Improvement Revenue Refunding Bonds, Series 2013B, up to but in no event exceeding $10,000,000 to provide funds for the partial refunding of the County’s remaining outstanding Capital Improvement Revenue Bonds, Series 2010.  Ms. Polk stated she distributed a summary (copy received and filed) of financial information regarding the bonds yesterday and is now submitting a copy of that into the record.

     Ms. Polk stated that on February 26, 2013 the Board adopted a resolution authorizing the issuance of Capital Improvement Revenue Refunding Bonds, Series 2013A to partially refund the Series 2010 bonds in the amount of $10 million.  The two 2013 issues combined refund a total of $18,140,000 in capital bonds with a net present value savings in excess of $600,000.  The total net present value savings for the Series 2010 along with Series 2013A and 2013B exceed $3.1 million.

     Gary Akers, FirstSouthwest, addressed the Board to review the Summary in the agenda package that contains a comparison of rates that were presented in the last meeting and an update of that information as well as the savings on what they are considering today.  He stated BB&T reduced the interest rate from 2.44% to 2.39%.  He discussed the origination fee that was charged by BB&T.  The savings has improved on a present value basis from $575,000 to $601,000.

Motion by Commissioner Carey, seconded by Commissioner Horan, to adopt appropriate Resolution #2013-R-93, as shown on page _______, authorizing the issuance of Capital Improvement Revenue Refunding Bonds, Series 2013B, up to but in no event exceeding $10,000,000 to provide funds for the partial refunding of the County’s remaining outstanding Capital Improvement Revenue Bonds, Series 2010.

Under discussion and inquiry by Commissioner Horan, Mr. Akers stated the total cash flow savings on the refinancing is $818,000 in total, $58,000 a year, and $601,000 on the net present value basis.

Districts 1, 2, 3, 4 and 5 voted AYE.

COUNTY MANAGER AND STAFF BRIEFINGS

     Mr. Hartmann stated that he has one item, a continuation of the discussion on wellness.

     Meloney Lung, Resource Management, advised there was a Risk Management meeting on March 7.  During the discussion, a wellness management strategy was presented to the committee.  The strategy that was suggested would consist of possibly modifying the health insurance plan design or payroll deductions as well as implementing health risk assessments and biometrics.  From that discussion, they received a recommendation to make a change to the Medical Director RFP asking for a more detailed medical-component, results-oriented type RFP selection.  She stated they discussed implementing a plan that would require employees to go to their doctor, have a physical as well as lab work.  By doing this, they wouldn't incur a payroll deduction in the upcoming year. Ms. Lung asked for direction in how the Board would like to move forward in the health care strategy.

Chairman Dallari stated he agrees with what the Risk Management Committee talked about.  He stated there needs to be a holistic approach to wellness.  The idea of expanding the scope of the Medical Director's involvement is a good way of doing that.  Chairman Dallari stated he would like to have another line item that the proposal be result oriented. 

Commissioner Horan verified with Ms. Lung that they are asking the Medical Director to review the aggregate claims data.  He asked if that was already being reviewed by the Claims Consultant. 

Andria Herr, Claims Consultant, addressed the Board to explain that the aggregate claims data, meaning there is no individually identifiable information in that data, is reviewed not only by herself but by the wellness people associated with their vendor, Blue Cross/Blue Shield.  Ms. Herr stated they have access to the vendor’s Medical Director, their nurse practitioners, and their nurses, who sit down with staff and Ms. Herr on an annual basis to go through and review data so they understand what is going on in a broad spectrum within the group.  Adding the Medical Director to the component in terms of being able to understand what they can do to address those issues in a meaningful way that is results oriented and includes employee accountability is the next step.

Commissioner Horan confirmed with Ms. Herr that the Medical Director will be encouraged to identify what they have in place, what resources, and in doing that include whatever resources may be provided by other vendors and whether they can do it in-house. 

Commissioner Carey stated this is an option that is being amended.  There may be people who apply for the Medical Director’s job who don't want to coordinate the overall health and welfare of the County employees.  It is not for them to run a program, but it is really for them to coordinate and make recommendations to the Risk Management Committee or the Board that would enhance how they are doing things. 

     Memo regarding Addendum #1 to RFP-601670-13 was received and filed.

Motion by Commissioner Carey, seconded by Commissioner Horan, to accept staff’s recommendation to amend RFP-601670-13, Seminole County Medical Director, with Addendum #1, with the revision in the language to include “results-oriented program component.”

Districts 1, 2, 3, 4 and 5 voted AYE.

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Chairman Dallari postponed the Parks & Recreation Division Program and the Professional Services Business Plan Work Sessions due to the late hour. 

Mr. Hartmann stated that they will be spending time on the Parks Recreation Master Plan at the next meeting.  He will provide a complete update on the ballfield acquisition status.  He advised they may have time to schedule today's cancelled work session. 

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Chairman Dallari recessed the meeting at 11:52 a.m., reconvening at 1:30 p.m., with all Commissioners and all other Officials (with Commissioner Constantine and County Attorney Bryant Applegate being late, and with Maryanne Morse, Clerk of Court, being absent), with the exception of Deputy Clerk Jane Spencer, who was replaced by Deputy Clerk Eva Roach, who were present at the Opening Session.

PROOFS OF PUBLICATION

     Motion by Commissioner Horan, seconded by Commissioner Carey to authorize the filing of the proofs of publication for this meeting's scheduled public hearings into the Official Record.

     Districts 1, 2, 4 and 5 voted AYE.

PUBLIC HEARINGS

BEARDALL AVENUE RIGHT-OF-WAY

VACATES/Sanford Airport Authority

     Proof of publication, as shown on page ________, calling for a public hearing to consider request to vacate and abandon a northern portion of the public right-of-way known as Beardall Avenue, located approximately 1/4 mile south of SR 46 and north of Don Knight Lane; and vacate and abandon a southern portion of the public right-of-way known as Beardall Avenue, located approximately 1/8 mile south of Moores Station Road and north of Spinner Lane, Sanford Airport Authority, Larry Dale, received and filed.

     Denny Gibbs, Planning & Development, addressed the Board to advise the applicant is requesting to vacate the two portions (northern and southern) of Beardall Avenue in order to expand runways 9R-27L and 9L-27R.  The proposed rights-of-way are not needed for public access and will not hinder access to adjacent properties.  The utility relocation has occurred which was a stipulation from various utility companies.  Warranty deeds have been executed to convey the property for the cul-de-sac areas.  Staff has no objections to the vacate and abandonment and recommends approval of the request.

     Commissioner Constantine entered the meeting at this time.

     No one spoke in support or in opposition.

     Motion by Commissioner Carey, seconded by Commissioner Horan to adopt appropriate Resolution #2013-R-94, as shown on page ________, vacating and abandoning a northern portion of the public right-of-way known as Beardall Avenue, located approximately 1/4 mile south of SR 46 and north of Don Knight Lane; and vacating and abandoning a southern portion of the public right-of-way known as Beardall Avenue, located approximately 1/8 mile south of Moores Station Road and north of Spinner Lane, as described in the proof of publication, Sanford Airport Authority, Larry Dale.

     Bryant Applegate, County Attorney, entered the meeting at this time.

     Districts 1, 2, 3, 4 and 5 voted AYE.

HALSEY AVENUE REZONE/Octavius Clark

     Proof of publication, as shown on page ________, calling for a public hearing to consider an Ordinance to Rezone from A-1 (Agriculture) to R-1 (Single-Family Dwelling) for 3.15 acres located on the west side of Halsey Avenue, approximately 1/4 mile south of Orange Boulevard and east of North Oregon Street, Octavius Clark, received and filed.

     Cynthia Sweet, Planning & Development, addressed the Board to advise the applicant is proposing to develop the property as a single family residential subdivision with two lots.  She reviewed the future land use and rezoning designations of the surrounding properties.  Staff recommends approval of the request.  Staff is requesting that the report be made part of the record.

     It was determined that the applicant was in attendance but did not address the Board. 

     No one spoke in support or in opposition.

     Motion by Commissioner Carey, seconded by Commissioner Horan to adopt Ordinance #2013-10, as shown on page _______, to approve a Rezone from A-1 (Agriculture) to R-1 (Single-Family Dwelling) for 3.15 acres located on the west side of Halsey Avenue, approximately 1/4 mile south of Orange Boulevard and east of North Oregon Street, as described in the proof of publication, Octavius Clark. 

     Districts 1, 2, 3, 4 and 5 voted AYE.

CONNECTION POINT REZONE/Lucille Thompson

     Proof of publication, as shown on page ________, calling for a public hearing to consider an Ordinance to Rezone from A-1 (Agriculture) and C-2 (Retail Commercial) to C-3 (General Commercial Wholesale) for 6.32 acres, located on the south side of Connection Point, approximately 1/4 mile west of SR 426, Lucille Thompson, received and filed. 

     Joy Williams, Planning & Development, addressed the Board to advise staff finds that the request is compatible with the surrounding trend of development in the area as well as compatible with the existing Industrial Future Land Use.  She stated the Planning & Zoning (P&Z) Commission recommends approval of the request.  Staff recommends approval of the request.

     David Evans, Evans Engineering, addressed the Board to advise he will answer any questions that the Board may have.

     No one spoke in support or in opposition.

     District Commissioner Dallari recommended approval of the rezone request.

     Motion by Commissioner Horan, seconded by Commissioner Carey to adopt Ordinance #2013-11, as shown on page _______, to approve a Rezone from A-1 (Agriculture) and C-2 (Retail Commercial) to C-3 (General Commercial Wholesale) for 6.32 acres, located on the south side of Connection Point, approximately 1/4 mile west of SR 426, as described in the proof of publication, Lucille Thompson. 

     Districts 1, 2, 3, 4 and 5 voted AYE.

CHAIRMAN’S REPORT

     Chairman Dallari stated the dedication of The Senator memorial and clone was held recently and Congressman Mica was in attendance.  He stated he would like to thank everyone for the outstanding day and dedication.

     Commissioner Carey stated Jim Robison did a pencil drawing of The Senator and it was framed with some reclaimed cypress and pieces of The Senator are holding the frame together.  The gentleman that put that together has offered to display it in Seminole County before it gets auctioned off in April at Rollins College.  She said she thought it would be nice to present it at the next Board meeting so it can be on display that day. 

     Chairman Dallari recommended that Mr. Robison be recognized during the presentation portion of the March 26, 2013 meeting. 

     Commissioner Carey stated the auction will fund scholarships for Rollins College.

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     Chairman Dallari stated the Board received e-mails from State Lobbyist Bobby Brantley.  He stated Mr. Hartmann will be handling the agenda item until the Legislative Session is over.  He commended staff from the County Attorney’s office as well as staff from the Economic and Community Development Services office for putting information together.  The Board will have some discussions at the next Board meeting.  Mr. Brantley’s e-mail indicates that the legislation is planning to shift claims more toward local governments from $200,000 to $3.5 million. 

COMMUNICATIONS AND/OR REPORTS

     The following Communications and/or Reports were received and filed:

1.      Letter dated February 25, 2013 from Diane Pickett Culpepper, Bright House Networks, to Commissioner Bob Dallari RE: launching of the Switched Digital Video (SDV) programming TV Japan HD. (C: SGTV, CM, Michael Champagne, Bright House Networks)

 

2.      Letter dated February 26, 2013 from Larisa Perry, Wells Fargo Bank, to Commissioner Bob Dallari RE: Wells Fargo’s agricultural banking program for livestock farmers, food processors, nurseries and citrus growers in Central Florida.

 

3.      Letter dated February 27, 2013 w/attachment from Amber Brooks, Seminole County Legal Aid Society, to Commissioner Bob Dallari RE: Free legal consultations for eligible Seminole County homeowners whose income does not exceed 275% of the federal poverty guidelines. (C: BCC, County Manager, Community Services)

 

4.      Letter w/attachment dated March 1, 2013 from Erin O’Donnell, City of Altamonte Springs, to Chairman Bob Dallari RE: Voluntary Annexation of properties contiguous to Altamonte Springs. (C: BCC, County Manager, Economic & Community Development Services)

 

5.      Letter dated March 4, 2013 from Maurice Jones, U.S. Department of Housing and Urban Development to Chairman Bob Dallari RE: Information regarding the impact of the Federal Government’s budget cuts to Seminole County. (C: BCC, County Manager)

 

6.      Letter dated March 5, 2013 from John Woodard, Kenneth Lester and John Galluzzo, Seminole County Court Judges, to Chairman Dallari RE: Letter thanking the Board of County Commissioners for their interest in the Seminole County Veterans Court Program.  (C: BCC, Veterans Services)

 

7.      Letter dated March 7, 2013 from John Woodard, Seminole County Court Judge, to Chairman Dallari RE: Letter in support of Seminole County’s application for a “Justice and Mental Health Collaboration Program” grant.  (C: BCC, County Manager, Seminole Behavior Healthcare)

 

8.      Notice from St. Johns River Water Management District received March 11, 2013, RE: Funding available for water resource development, alternative water supply development and springshed nutrient-loading reduction construction cost-share projects.  (C: BCC, County Manager, Environmental Services)

 

DISTRICT COMMISSIONERS’ REPORTS

     Commissioner Carey advised that the Board members have executed a letter (received and filed) to Neil Carey in appreciation for his contribution of art that was produced from the remains of The Senator that will be donated to the museum.  She said the letter will be sent out today.

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     Commissioner Carey reminded everyone of the following Centennial events:  History Hike at the Lake Harney Wilderness area - Saturday, March 16, 2013 at 9:00 a.m.; Centennial Transportation Bike from Work Day - Thursday, March 21, 2013; and, Centennial Founder’s Day - Saturday, March 23, 2013 at 11:00 a.m.   She stated Imogene Yarborough discussed the following two events that will be tied in with the Centennial events:  Youth Rodeo and a marker that will be dedicated that morning.

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     Commissioner Carey reminded everyone of St. Patrick’s Day on March 17, 2013. 

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     Commissioner Carey stated she didn’t have any ex parte communication for the Beardall Avenue right-of-way vacates; Halsey Avenue Rezone and Connection Point Rezone public hearings and she submitted a list (received and filed) indicating same.

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     Commissioner Dallari requested Board approval to appoint Paul Zuromski to the Historical Commission; reappoint Johnnie Richardson to the Historical Commission; and a Resolution of Appreciation to Ed L’Heureux for his service on the Historical Commission.

     Motion by Commissioner Carey, seconded by Commissioner Horan to appoint Paul Zuromski to the Seminole County Historical Commission, by Resolution #2013-R-96, as shown on page ________, for the remaining two-year term ending 1/1/2015; reappoint Johnnie Richardson to the Seminole County Historical Commission for a two-year term ending 1/1/2015, by Resolution #2013-R-96; and adopt appropriate Resolution #2013-R-95, as shown on page ________, of Appreciation to Ed L’Heureux for his services on the Seminole County Historical Commission.

     Districts 1, 2, 3, 4 and 5 voted AYE.

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     Commissioner Dallari commended the contractor for doing a phenomenal job on Chapman Road.  He stated two homeowners’ associations (Mayfair and Huntington) would like to see the landscaping increased in that area.  He requested that staff prepare a recommendation for the homeowners to pay for the maintenance of the landscaping.

     Commissioner Carey stated the residents of the Hills of Lake Mary on SR 46 had an agreement with the County that they would maintain the landscaping and they did not do what they were supposed to do.  She said the County needs to be careful when they are entering into an agreement as to what the recourse is.  She added she feels the County should have something in the agreement that would give them a right to step in and maintain the area. 

     Commissioner Horan stated it can be put in the agreement that the County has the flexibility to maintain the landscaping.  He said he doesn’t have a problem with a homeowner’s association wanting to improve the looks of a right-of-way and spending their money to do so as long as the County has the flexibility to maintain the area, if need be.

     Commissioner Henley stated he also agrees the County needs to cover themselves by putting some language into the agreement.

     Commissioner Dallari reiterated that he would like staff to look into it.

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     Commissioner Horan displayed a copy of the new Seminole County Centennial book written by Jim Robison consisting of 130 pages.  He stated if anyone is interested in purchasing the book at a pre-sale price of $29.99, they can call 407-665-2489.  After April 1, it will be available for $35.00. 

     Chairman Dallari publicly thanked Mr. Robison for helping them with the State of the County.  He said Mr. Robison has written another book about the history of Seminole County, as well as books relating to Oviedo and a couple of other cities in Seminole County.

     Commissioner Horan stated the proceeds of this book, after payment of the sponsor, will go to benefit the Historical Commission in Seminole County. 

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     Commissioner Horan stated he attended a breakfast for the YMCA that was sponsored by J. Douglas Williams YMCA in Longwood.  The YMCA throughout Central Florida is engaging in their annual fundraising efforts.  The featured speaker at that breakfast was Rowdy Gaines, the Olympic swimmer. 

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     Commissioner Henley referred to a policy that was approved in 2007 and he believes it has some unintended consequences.  This policy involves Soldiers’ Creek.  One of the organizations that could be impacted by this involves his son-in-law, who is affiliated with the independent baseball club.  The County’s policy requires a $300 deposit when you reserve a date to lease a field.  The policy speaks to an event but does not define whether it is a game or whether it is a tournament.  He stated he would appreciate it if the County Manager would try to clarify this.  These organizations have to reserve dates months in advance, and in this instance, they would have to pay $9,000 six months in advance.  These organizations do not get their money until the teams that are coming pay their fees, and it is a real burden on those independent organizations having to pay $9,000 in advance for that period of time.  He recommended that the Board revisit this situation to see if any adjustments need to be made.  The important thing is to recognize the circumstances that the County has put those organizations in a hardship of trying to provide those services. 

     Mr. Hartmann stated this is in the Administrative regulations and staff will be trying to work on some modifications. 

     Commissioner Carey stated she assumed the policy was being enforced and it wasn’t generating any problems.  She stated many of these events are multiple days and they may need to look at the policy again.  She recommended discussing this issue as part of the work session that is scheduled. 

     Mr. Hartmann stated staff is trying to develop some numbers so they can put together a little history and how it is being applied to other sports.

     Commissioner Carey stated she would be curious to know what else hasn’t been happening since the policy was adopted with the rates and regulations.

     Commissioner Henley stated the County doesn’t want to discourage those organizations that are utilizing these facilities. 

COUNTY MANAGER’S REPORT

     No Report.

COUNTY ATTORNEY’S REPORT

     Bryant Applegate, County Attorney, stated he has signed up to work with the Seminole County Legal Aid Society on a pro bono basis, on his own time, in starting a program that he has run and started in Orange County years ago, known as “Attorneys Fighting for Seriously Ill Children”.  He stated many times families with seriously ill children do not qualify for legal aid guidelines because they are over the Federal guidelines for legal aid assistance but are financially wiped out.  He said he started this program due to his daughter being diagnosed with cancer, and he and his wife were told that they were not going to get coverage because it was experimental treatment.  He added they have met a lot of families going through the same thing.  He assured the Board that this will be done on his time and it will not interfere with his duties.  The Board voiced no objections.

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     Chairman Dallari reminded the Board of the Utility Master Plan Work Session that will convene at 2:15 p.m.

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     There being no further business to come before the Board, the Chairman declared the meeting adjourned at 2:05 p.m., this same date.

 

ATTEST:______________________Clerk_____________________Chairman

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