BOARD OF COUNTY COMMISSIONERS
SEMINOLE COUNTY, FLORIDA
MARCH 12, 2013
The following is a non-verbatim transcript of the BOARD OF COUNTY COMMISSIONERS MEETING OF
SEMINOLE COUNTY, FLORIDA, held at 9:30 a.m., on Tuesday, March 12, 2013, in
Room 1028 of the SEMINOLE COUNTY
SERVICES BUILDING at SANFORD,
FLORIDA, the usual place of meeting of said Board.
Present:
Chairman
Robert Dallari (District 1)
Vice
Chairman John Horan (District 2)
Commissioner
Lee Constantine (District 3) (late)
Commissioner
Carlton Henley (District 4)
Commissioner
Brenda Carey (District 5)
Clerk
of Circuit Court Maryanne Morse
County
Manager James Hartmann
County
Attorney Bryant Applegate
Deputy
Clerk Jane Spencer
Pastor Jerry Walsh, Seminole Community Church, Sanford, gave the
Invocation.
Commissioner Horan led the Pledge of Allegiance.
VIEWING OF
CENTENNIAL MINUTE
The “Agriculture
- Celery City” and the “Quality of Life - Religion” Centennial Minute videos
were displayed.
Commissioner Constantine entered the meeting at this time.
AWARDS AND PRESENTATIONS
Motion by Commissioner Carey, seconded by
Commissioner Horan, to adopt Proclamation, as shown on page _______, proclaiming April 5, 2013 as "Seminole County Farm Tour
Day."
Districts
1, 2, 3, 4 and 5 voted AYE.
Matthew
Lollar, University of Florida Extension Services’ Commercial Horticulture Agent,
addressed the Board to discuss the Farm Tour.
An information packet (copy received and filed) was distributed. He discussed the Farm Tour brochure and
reviewed the University of Florida Economic Impacts and Extension Services
handouts. He stated that through jobs
and exports, the agricultural community represents an economic contribution of
$465 million to the County.
Imogene
Yarborough, 1355 Snow Hill Road, addressed the Board to thank them for giving
agriculture a few moments and stated it is great to know that others appreciate
it. Ms. Yarborough described some events
that are occurring within the next 30 days.
She reviewed flyers (copies received and filed) regarding the Spring
Ranchers Forum, which will be held on March 21, 2013; the Cattlemen Historical
Marker Dedication Ceremony, which will be held on March 30, 2013; and the SCCA
3rd Annual Junior Ranch Rodeo, which will be held on March 30, 2013. She stated they do appreciate everything that
the Commission does.
Chairman
Dallari discussed the 4-H program. He
stated the kids and families involved in the program need to be commended and
requested that Ms. Yarborough thank them.
Commissioner
Carey stated that Ms. Yarborough and her family do a great job hosting the
Cattlemen's dinner and noted that she is glad to see they are having the Junior
Rodeo again.
Speaker
Request Form from Matthew Lollar and Imogene Yarborough were received and
filed.
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Jacob Stuart,
Central Florida Partnership, addressed the Board to state he is here today to
make a presentation regarding ways they can work together as a region. Mr. Stuart discussed measuring regions across
America, which is called the Gross Regional Product. The Central Florida Region, which is the
seven counties that make up Central Florida, is now the 19th most
powerful economic region in the United States.
The Tampa Region is 18th.
Those two regions combined jump to the 10th largest economic
region in America.
Bryant
Applegate, County Attorney, left the meeting at this time.
Mr.
Stuart noted that Chairman Dallari will chair an organizational meeting of the
Central Florida Congress of Regional Leaders, which includes the seven
counties, the seven municipal organizations and two School Board members coming
from the Central Florida School Board Coalition. These 16 leaders are beginning to talk
together about the region and working together in concert.
Mr. Stuart
stated that Central Florida Partnership is finding ways they can better work
together in regional priorities. He
stated there are priorities in the region that are important for everyone to be
working on. Some of them originate in
Seminole County and some in other counties, but they have an impact across the
entire region. He wants to continue to
talk about these priorities and added that it does not in any way diminish the
priorities that are local but contributes to the need that they work together. He listed transportation, water quality, and
air quality as things that cross over city and county boundaries.
Mr.
Stuart noted that every two years Central Florida Partnership goes to the
market to improve and update its regional priorities. He explained that the document, "Turning
the Page” (copy received and filed), lists the priorities from two years
ago. They are now inviting leaders from across
the region to discuss whether these are the proper priorities or if there should
be new priorities.
Mr.
Stuart stated Central Florida Partnership is here, with Mr. Hartmann's
encouragement, to say they want the Board involved. He stated there is another month of active
involvement and indicated there will be community workshops. He noted the Board may want to send a signal
by sending an e-mail, a memorandum, or a telephone call to say this is
important. He discussed the regional
importance of the spectacular announcement regarding Verizon. He listed examples of some of the things that
have been important to them over the last 24 months.
Mr.
Stuart stated Central Florida Partnership's work is trying to drive regional
cooperation. By working together with
3.7 million people in 86 cities in 7 counties, they create greater
opportunities for everyone in the region.
He wants the Board to feel comfortable and welcomed. The process is designed to encourage their
involvement through their staff, through their families, through their friends,
and through people here. He suggested they
find out what is important to the region and work together to advance it.
Commissioner
Horan commended Mr. Stuart and his organization. He stated that for many years Central Florida
Partnership has provided a platform and a series of ways for collaboration
across the region. Commissioner Horan
pointed out that not only has Mr. Stuart provided that for government, but he
has provided that platform for business, for education, for the nonprofit
sector, for the institutional sector, and for all of them to come together on a
regional basis.
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Chairman
Dallari noted that the Commissioners have received a letter (received and
filed) from John Bush and Bill Poe from the Seminole Work Opportunity Program
(SWOP).
Bill Poe,
Seminole Work Opportunity Program (SWOP), addressed the Board to state for the
past 32 years he has had the privilege of serving as the executive director of the
Seminole County Work Opportunity Program, which provides meaningful work for
the handicapped citizens of the community.
He pointed out that his organization has fallen on bad times with the
loss of transportation and the loss of some funding. He requested the Board grant his organization
a loan of $175,000 (to be repaid over two years) to give them the opportunity to
get their records in order. He believes
the economy is beginning to break and looks better than it has. Mr. Poe explained that they have historically
had more income from the economy than they had from the State. That was not the case this past year and a
half and they find themselves now needing to pay off some debt to continue to
serve the handicapped citizens. He has
the Board of Directors here with him today and they believe they would be able
to pay the loan back over a period of time.
He asked the County to consider loaning the money.
Chairman
Dallari stated he believes this is very important. They have done this before in the past and he
hopes the Board sees fit to do it again.
Commissioner
Henley stated he believes it is important for the citizens of the County to
realize that Mr. Poe and his organization are providing opportunities for the
handicapped in the community. Nobody
else can provide what he provides.
Commissioner Henley stated, as Chairman Dallari indicated, the County has
made the loan before and was paid back in the timeframe they said they
would.
Motion by Commissioner Henley,
seconded by Commissioner Horan, to approve a loan in the amount of $175,000 for
the Seminole County Work Opportunity Program.
Under
discussion, Commissioner Carey asked Mr. Poe if he has had an opportunity
to take his other request before the School Board yet on the school bus
transportation issue. Mr. Poe stated he
has not appeared before the School Board and has not received a response from
them.
Chairman
Dallari informed the Board that when Mr. Poe was in his office last week,
they did make a phone call to Walt Griffin, Superintendent of Seminole County
Schools, who was unaware there was a problem.
Mr. Griffin has his staff looking into the matter and will be getting
back to SWOP as soon as possible.
Commissioner
Carey stated the County has a grant process for nonprofits and asked Mr. Poe if
he applied for a grant this year through the Community Services
Department. Mr. Poe responded that he has
not.
Commissioner
Carey stated the last request was done through a grant. She wants to be very careful, because they do
have a process for nonprofits to come and ask for Community Service dollars, to
not set a precedent for every nonprofit that is struggling. She stated she fully supports the request to
try and assist SWOP, but she would like to look at doing it through their
Community Services process, possibly a grant or some other means rather than
calling it a loan. She stated she is
sure this is something that the County Manager can figure out the details on.
Mr.
Applegate reentered the meeting at this time.
Commissioner
Henley stated if Commissioner Carey would like to put forth a substitute
motion, he will withdraw his motion.
Commissioner
Carey stated she does not want to say to do it in the form of a grant since
they may not have the funds to do it that way.
Mr.
Hartmann stated if possible, he would like to be given two weeks to determine
with staff the best process for going through this. They are guided somewhat by a previous
agreement, which was paid in full, but he needs a little bit of time to speak
with staff.
Commissioner
Horan stated he believes in the quality and importance of Mr. Poe's organization,
which is located in his district. He
advised that he has reviewed Mr. Poe's financial balance sheets and believes a
grant or a loan of $175,000, however they may structure it, will provide the much
needed extinguishment of high interest, short-term liabilities. Commissioner Horan stated he believes this
should be done as a loan. They can do it
through the grant program, but he believes it can be done as a loan since there
is a financial statement that indicates there is a balance sheet with positive
equity.
Commissioner
Horan stated he believes Mr. Poe's organization requires an upgrade in the
succession plan. He stated he is in
favor of providing the funds but would like it tied to some kind of a program
where they know that what they are doing will last over a period of time. Mr. Poe stated they currently have a young
gentleman on staff in his early 30's, with his Masters degree, who serves as
the Client Services manager. He stated
unless the Board selected someone else, he is the heir apparent.
Commissioner
Henley stated he is amenable to withdrawing
his motion and let the County
Manager come back with a recommendation.
Commissioner Horan withdrew
his second.
Commissioner
Constantine stated his recommendation is to have staff come back with a recommendation. After his conversations with Mr. Poe, he does
not believe that two weeks is going to matter one way or another except for the
fact that they know something is coming down the pike. Commissioner Constantine reiterated how
important SWOP is.
Chairman
Dallari verified that the motion and
second to the motion have been withdrawn and that there is consensus to ask
the County Manager and staff to agendize this at the next meeting so they can
determine if this is going to be a grant or loan. No
objections were voiced.
Chairman
Dallari requested that Commissioner Horan be more involved in SWOP and report
back to the Board on a regular basis.
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Chairman
Dallari recessed the meeting of the Board of County Commissioners at 10:10
a.m., and convened as the U.S. 17-92 Community Redevelopment Agency.
U.S. 17-92 CRA
John Krug,
Economic Development Director, addressed the Board to present the request to approve
an Interlocal Agreement with the City of Sanford and adopt a Resolution implementing
a Budget Amendment Request (BAR) providing for funding of the design phase of
the U.S. 17-92 Beautification Project from Park Drive to First Street. He advised that the design phase is in the
amount of $332,400 and there is established reserve funding of $1,667,600 for
future consideration relative to construction.
Mr. Krug pointed
out that the attachments that were included in the Board agenda packet do not
include a revised General Scope Description (copy received and filed), which
contains a difference of $820, and distributed that to the Board.
Mr. Krug
explained that once the design is completed, the City of Sanford has expressed
its intent to request CRA funding for construction. He stated he did not want to put the design
phase on the agenda without some inclination they would be potentially coming
back to the Board in the future for the construction phase. Chairman Dallari confirmed with Mr. Krug that
he is now asking for the design only.
Mr. Krug described the project as outlined in the Agenda Memorandum.
Mr. Krug
assured the Board that there will be adequate oversight. He explained this is a large project and
significant to both the County and the City.
He explained that the new Program Manager for the U.S. 17-92 CRA will
work closely with City staff as well as with FDOT to ensure that the design is
all that it is expected to be.
Mr. Krug
discussed a document (copy received and filed) entitled “17-92 CRA Fund Revenue
and Expense History” regarding the proportion of funding of the various
partners, which was distributed to the Commissioners yesterday. He advised that Sanford’s contribution to the
CRA has been about 30% of the total since the inception of the CRA. Chairman Dallari verified with Mr. Krug that
when he brings back the agreement for the actual construction, it will be
addressing operations.
Commissioner
Horan stated that when this project came before the Regional Planning Agency
(RPA) in December, they reviewed not only the design phase but they also
reviewed what was going to be required for the construction and how that
construction was going to be implemented.
The project has been approved by the RPA and by this Board as part of
the five-year Capital Improvement Plan.
Commissioner Horan discussed the estimates for the project. He stated he believes they are adequately
reserved in the CIP that was approved by the Board and thinks that implementation
of this would be in order at this time.
Motion by Commissioner Horan, seconded
by Commissioner Carey, to approve an Interlocal Agreement, as shown on page
_______, between the U.S. 17‑92 CRA and the City of Sanford; adopt appropriate
Resolution #2013-R-89, as shown on page _______, implementing Budget Amendment
Request (BAR) #13‑064, providing for the design phase of the U.S. 17‑92
Beautification Project, from Park Drive to First Street, within the City of
Sanford, in the amount of $332,400; and establish a project number for the U.S.
17‑92 Beautification Project, Park Drive to First Street, for reserve
funding in the amount of $1,667,600 for a total estimated cost of $2 million.
Under
discussion, Chairman Dallari verified with Commissioner Horan that the amount
of $332,400 is for design only.
Commissioner
Carey noted that this particular stretch of Highway 17-92 runs through her
district but emphasized that Highway 17-92 runs through the core of the
community. She stated it is important to
note that Sanford is a 30% contributor to the funds that they have since the
CRA was established. She is glad that
the motion improved the allocation for construction funds because many times
they fund designs and by the time they get around to moving it forward, either
the money is not there or the construction is no longer relevant. She stated traditionally with all of the
other agreements for the CRA, if the project is in city jurisdiction, the
operation and maintenance is the responsibility of the city and she expects
this will be the same way.
Commissioner
Henley stated he had requested information regarding the revenue that has been
collected in each jurisdiction as well as how much has been spent in each
jurisdiction. He advised that staff made
an attempt to provide the information, but it must have been in code that he is
not familiar with because he could not interpret it or make any sense out of
it. He is sure that staff will be able
to come forward with the information since it is something they will all need
to be briefed on from time to time so the citizens understand the scope of what
they are trying to do with that 13-mile stretch.
At the
request of Chairman Dallari, Mayor Jeff Triplett, City of Sanford, addressed
the Board to state as a community effort, with all of the cities involved,
Sanford has paid their fair share. He
stated it has been a great project and appreciates the CRA giving them the opportunity
to come forward and putting the funds aside to make sure that this
happens.
Districts
1, 2, 3, 4 and 5 voted AYE.
Chairman Dallari adjourned the meeting of the U.S. 17-92
Community Redevelopment Agency at 10:20 a.m., and reconvened the meeting of the
Board of County Commissioners.
COUNTY MANAGER’S CONSENT AGENDA
James Hartmann, County Manager, advised that
under the Consent Agenda he is pulling Item #21, Single Source Procurement for
SS-601676-13. He stated that under the
Regular Agenda, there is an add-on, Item #28A, Issuance of Capital Improvement Revenue
Refunding Bonds, Series 2013B.
Chairman Dallari requested Item #17, Approval of RFP-601617-13
with The Nice Life, be pulled for a
separate discussion. Commissioner
Carey requested Item #20, Approval of additional licenses under SS-601071-11
with Skillport, be pulled for a separate
discussion.
Motion by
Commissioner Carey, seconded by Commissioner Henley, to authorize and approve
the following:
Community
Services
Community
Development Division
4. Approve
and authorize the Chairman to execute the corrected Modification Number 2, as
shown on page _______, to Subgrant Agreement between the Florida Department of
Economic Opportunity and Seminole County modifying the Work Plan and Budget
Plan to include contractually awarded amounts and project completion dates, as
well as extending the grant expiration to October 28, 2013.
Economic & Community
Development Services
Planning &
Development Division
5. Authorize the Chairman to execute the Release
of Lien, as shown on page _______, for Case No. 09‑28‑CEB, on 2337
Carolton Road, Maitland, Tax Parcel #18‑21‑29‑525‑0000‑2570,
previously owned by Rajden Ebralidze, and currently owned by JP Morgan Chase
Bank, N.A.
Environmental
Services
Business Office
6. Approve the Release of the original Water
& Sewer Improvements Cash Maintenance Bond with Escrow Agreement for the
project known as Wayside Estates in the remaining amount of $4,127.57 and the
transfer to Water and Sewer revenue account line in the amount of $1,740.43, Bovis
Homes Florida LLC.
7. Approve
the Release of the original Maintenance Bond for Water & Sewer Facilities
(Bond #RSB0740074) for the project known as Sanford Auto Mall d/b/a Evolution
Auto in the amount of $2,248, Samy Realty, LLC.
Public Works
Fleet/Facilities
Division
8. Approve and authorize the Chairman to execute
the First Renewal, as shown on page _______, of the Reflections of Hidden Lake
Environmental Services Department Lease. Annual cost for the renewal is
$202,962.58. Current lease expires April
30, 2013.
9. Approve and authorize Chairman to execute the Interlocal Agreement,
as shown on page _______, between Seminole County and Ray Valdes, Seminole
County Tax Collector, for Maintenance of Facilities.
10. Approve and authorize Chairman
to execute the Second Renewal, as shown on page _______, to the East Altamonte
Community Center Non‑Residential Lease Agreement (RFP-271) with the Boys
and Girls Clubs of Central Florida, Inc.
Resource
Management
Business Office
11. Approve the submission of an
expansion and enhancement grant application for the County's Mental Health
Court to the U.S. Department of Justice requesting $200,000 through their
Justice and Mental Health Collaboration Program in partnership with Seminole Behavioral
Healthcare, and to authorize the County Manager to execute the application and
all related documents.
Budget and
Fiscal Management Division
12. Approve and authorize the
Chairman to execute appropriate Resolution #2013-R-90, as shown on page
_______, implementing Budget Amendment Request (BAR) #13‑056 through the
Water & Sewer (Operating) Capital Fund to establish funding of $200,000 for
the design of the Miscellaneous Interconnects Phase III Capital Project within
the Water Distribution Family.
13. Approve and authorize the
Chairman to execute appropriate Resolution #2013-R-91, as shown on page
_______, implementing Budget Amendment Request (BAR) #13‑057 through the
Water & Sewer Connection Fee Funds utilizing reserves to refund Connection
Fees to Menchie's Frozen Yogurt Shop (Shan Mehta) ($6,035) and Tijuana Flats at
Shoppes at Hunt Club ($2,610) for a total refund of $8,645.
14. Approve and authorize the
Chairman to execute appropriate Resolution #2013-R-92, as shown on page
_______, implementing Budget Amendment Request (BAR) #13‑058 through the
General Fund to increase funding in the amount of $32,000 for Skillsoft
licenses related to countywide online training.
MSBU Division
15. Authorization to schedule and
advertise a public hearing as required to establish the final non‑ad
valorem assessment for the Woodmere Drive Water Utility Service MSBU.
Purchasing &
Contracts Division
16. Approve Amendment #2, as shown
on page _______, to RFP‑600909‑10/GMG, Term Contract for Utility
Rate Studies for Water, Wastewater and Solid Waste Divisions, with Burton &
Associates, Inc., St. Augustine; and authorize the Purchasing and Contracts
Division to execute the Amendment.
18. Award CC‑8267‑13/DRR,
Construction Services Agreement, as shown on page _______, for Pump Station
Upgrades 2012 in the amount of $1,039,250 to Prime Construction Group, Inc.,
Orlando, FL; and authorize the Purchasing & Contracts Division to execute
the Agreement.
19. Award IFB‑601586‑12/TLR,
Term Contract, as shown on page _______, for County‑Wide Roofing Repair
and Replacement Services to AMC Capital Constructors, Inc., Apopka and Southland
Rowe Roofing, Inc., Midway; and authorize the Purchasing and Contracts Division
to execute the Agreements.
21. Pulled from the agenda a
request to approve Single Source Procurement for SS‑601676‑13/BJC, Online
Network Services and Event Planners Services with Cvent, Inc., McLean, VA; and
authorize the Purchasing and Contracts Division to execute the agreement and
Purchase Orders.
22. Approve an increase to the
Board-approved Estimated Term Usage for Master Service Agreement (MSA) PS‑5116‑10/JVP
(CEI Services for SR 436 Red Bug Lake Road Flyover) by an additional $550,000
over the term of the MSA.
Districts 1, 2, 3, 4 and 5 voted AYE.
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Request to award RFP‑601617‑13/BJC,
Term Contract for Wellness/Fitness Services to The Nice Life, Winter Park,
presented.
Chairman Dallari stated he realizes
that they are trying to do a wraparound wellness program for the County. He stated he gathers this portion is
basically for fitness. He believes the
amount of money that they will be spending for fitness, a total of over
$55,000, is excessive and pointed out they could hire a full-time staff
employee to fulfill the part the County is trying to do with fitness. He stated he wanted to have some discussion
regarding the item.
Commissioner Henley stated his
concern with the item as presented was how they evaluated success. Most of the evaluation has to do with the
number of sessions but it doesn't evaluate how successful the sessions
were. He described the way a hospital's
wellness program evaluates someone. He
believes just counting the number of sessions doesn't tell him whether the
sessions are accomplishing what the Board wants to accomplish in helping the
employees to become more healthy.
Commissioner Henley agreed with Chairman Dallari's comment that if the
cost is going to continue to escalate, they ought to consider going the route
of a full-time employee.
Chairman Dallari stated in looking
at the proposal, it is roughly $20,400 for 204 wellness sessions and he does
not know what the other remaining $35,000 covers.
Meloney Lung, Resource Management,
addressed the Board to explain the sample breakdown that is attached to the
bid.
Commissioner Carey stated they started
the wellness program a year ago and had $100,000 of funding from their
insurance company to start a program, which they have spent $30,000. She stated they are talking now about what
they need to do moving forward at Risk Management and do they need to be doing
certain testing, do they need to have the medical director be one who oversees
the overall program, how do they bring it altogether and tie in nutrition and
fitness. Commissioner Carey stated they
have an active program going on with a number of people participating in it. From the feedback that she has seen and the
data that has been reported from time to time, the program has had great
success with some of their employees.
She would like to see the program continue until they figure out exactly
what they are going to do.
Commissioner Carey suggested that
the Board approve this as an annual contract with two annual renewable options
instead of a three-year contract. Then
they will have the ability to modify the contract if they need to after 12
months because she does not believe they will figure out all of the other
moving parts until probably later in the year.
They will not even see the Medical Director’s RFP until sometime late in
the summer.
Chairman Dallari stated he fully
supports wellness and fitness and health for the County employees. He stated he would have no problem with
negotiating a one-year contract.
Commissioner Carey stated the
contract does have a 90-day termination clause so they could terminate the
contract without cause for any reason if they decide it is not working.
Commissioner Henley asked when they
were expecting the RFP back regarding the Medical Director. Ray Hooper, Acting Fiscal Services Director,
addressed the Board to state they are currently out on the street with the
RFP. He explained there is an agenda
item today to discuss an amendment to the RFP to add that scope. They will probably have the RFP closed three
weeks after that amendment and start the evaluation process. They will get something to the Board probably
the first meeting in June because the current contract expires on June 30.
Motion by
Commissioner Carey, seconded by Commissioner Horan, to award RFP‑601617‑13/BJC,
Term Contract, as shown on page _______, for Wellness/Fitness Services to The
Nice Life, Winter Park, with an amendment that the contract be three 1-year
terms instead of one 3-year term; and authorize the Purchasing and Contracts
Division to execute the agreement.
Under discussion, Commissioner
Horan stated this program has worked well so far but they need to take it to
the next level, which was discussed during the Risk Management Committee meeting. They discussed nutrition, health care
screenings, medical monitoring and what that means, and how to measure it. Commissioner Horan explained that in the RFP,
the wellness scope of service was for a comprehensive program; and they got one
vendor, which was the one that they already had. He believes they need to take all of their
resources and meld them into one program.
Upon inquiry by Commissioner Horan regarding Termination of Convenience,
Mr. Hooper stated that it is usually 30 days.
Commissioner Constantine stated he
does not see the need for 90 days. The
normal is 30 days. Since they have all
of these moving parts and hopefully staff will come back with a recommendation
including the new Medical Director and how they want to continue, he can agree
with a one-year contract extension with the option for two others. He thinks it would be better to have a 30-day
option.
Commissioner Carey discussed the
terminate language in the contract and advised there is no time specified in
the contract so the County could terminate the contract by writing a letter
saying they are terminating.
Commissioner Carey amended the motion to include
termination with a 30-day notice.
Commissioner Horan agreed to the
amendment.
At Chairman Dallari’s request,
Commissioner Carey amended the motion
to include verbiage that they are asking the Medical Director to be involved in
wellness so there will be a coordination effort between the two. Commissioner Carey stated the Board’s discussions
as well as the discussions at the Risk Management Committee have indicated that. She stated health in the workplace is a new
and evolving process. As insurance costs
continue to climb, it is the largest budget item. Promoting wellness is healthy. Commissioner Henley agreed with Commissioner
Carey and stated that is the reason he was concerned about the way they were
evaluating the program. He would like
them to consider how they are going to evaluate the success of the program.
Commissioner Constantine stated he
wants to be sure that staff will come back with a recommendation for all of the
moving parts including the Medical Director.
Chairman Dallari stated that is coming up under the County Manager's
report.
Districts 1, 2, 3, 4 and 5 voted
AYE.
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Request to approve additional
licenses and services under SS‑601071‑11/GGM, E‑Learning
Licenses and Tracking System with Skillsoft Corporation, New Hampshire; and
authorize the issuance of Purchase Orders, presented.
Commissioner Carey stated as she
reviewed this item, she believes it is great that they are moving back into the
training field. She believes Skillsoft
software offers a lot of different components.
She stated her concern is that there are no policies in place that
require staff to participate. They are
going from buying 125 licenses, which is what they currently have, to 927
licenses. They will be buying one for
every employee with the assumption that every employee will participate. They just got a new HR Director and there are
several new training people in place.
She does not believe a program really exists to get them to 100%. She stated she would prefer to do a portion
and get some policies in place. She does
not want to move forward with buying a license for every employee that they
have without having any policies about what the requirements are for
training. Commissioner Carey suggested
if the issue is not time sensitive, she would like staff to get a policy and
bring it back to the Board.
Upon inquiry by Commissioner Horan,
Commissioner Carey stated the program has been voluntary and they have not used
up the number of licenses they have, which is 125. There is a new trainer and they hope to use
those licenses up by the summer. She
would like to see some policy come back with this. She believes it is important that training is
required.
Steve Fussell, Office of
Organizational Development Manager, addressed the Board to state the ideal plan
would be to have clear paths with supporting policy to know what specific
courses specific individuals are going to take prior to training. However, there is an expense associated with
that and that is drilling down into individual employees and developing
specific plans that attend to specific courses within Skillsoft. He explained it would take a lot to get them
there. He stated since they have
refreshed the training program, they have been preaching training and the level
of adoption of Skillsoft courses is rapidly increasing. They feel that they will be in need of
licenses by mid-year.
Mr. Fussell stated he believes the
decision the Board has to make is to spend the additional $30,000 to purchase
licenses that provide a wide array of training options including compliance
training. He advised that once they
begin increasingly to adopt this training, which the trend is showing they are
doing that, he will come back to the Board at the end of the year with a
recommendation that if they are seeing outcome results, they will continue and
right size it at that point. That would
be at the end of the calendar year. In
the meantime, they can develop some policies for that.
Upon inquiry by Commissioner Horan,
Mr. Fussell described the Skillport licenses and the courses that will be
offered. With regard to Environmental
Health and Safety, and Legal Compliance modules, Mr. Fussell indicated they
want to purchase a license for all of the employees except for Public Safety
because they have their own training system.
With regard to Business, they are recommending the purchase of 600
licenses. He stated as they roll in
orientation and the required courses, which are not required by policy, they
would like to do those with Skillsoft because the price average per employee
for this package is $86.
Commissioner Horan noted that Mr.
Fussell has already done the analysis with regard to the modules and how many
licenses he needs. After one year when
they have the measured mile and have policies in place based on the measured
mile and based on what the County Manager and the Administration have decided,
they can decide whether they need to reduce the number of licenses or increase
the number of licenses. Upon inquiry by
Commissioner Horan, Mr. Fussell stated he believes after one year, the measured
mile will show that they are increasing in the Business module. Mr. Fussell
stated the question before the Board is do they want to put out a little
money so they can begin the training program or are they going to backup and
apply a little bit of additional rigor to make sure they are specifically
getting the exact amount of training courses that they need from the
get-go. Commissioner Horan point out the
problem with that is they don't have the measured mile yet.
Commissioner Carey clarified with
Mr. Fussell that the proposal is to buy a license for every employee. He stated every employee will have an
opportunity for training through this.
Commissioner Carey discussed the
past use of Skillsoft. She stated that
she supports education and believes Skillsoft is a great way to do it. The business module that they are purchasing
may not have anything to do with their employees or their jobs or anything
else. She stated her issue isn't that
they are offering educational opportunities to the employees. Her bigger issue is they don't have a policy
that says everybody is required to take the Safety course or the Ethics course
or the Sexual Harassment course. She would
like to see a policy come to the Board.
She pointed out that the County now has two trainers on board whose jobs
are to drill down and figure out what kind of training the employees need and
to come up with some requirements.
Commissioner Horan stated he
believes they should have a policy on training.
Commissioner Henley stated he is
surprised that they don't have somewhere in the policies the right for the
County Manager to require in-service training in order to improve
productivity. He agrees that they need
to identify the components that will improve the knowledge and skill level as
it relates to the job that they are required to perform. He believes if they are doing the staff
evaluations properly, it will indicate the areas where an individual could
stand some improvement. He believes they
have a right to require employees to perform at a certain level. If it takes in-service training in order to
get them to that level, then the County Manager should have that requirement.
Mr. Hartmann stated it is great
that they are talking about this because like wellness, this is a new piece of
where they really need to push to emphasize for the employees. It is something that disappeared over the
recessionary years, and he believes it is very important to bring it back. Mr. Hartmann advised that the numbers are
certainly scalable. Like the wellness
program, it will be a work in progress for the next couple of years as they
institute a culture of learning and training in the organization. They have got to create an environment where
supervisors at every level can say to one of their associates that they would
like them to take this particular course.
Mr. Hartmann stated he believes he probably has the authority to mandate
certain classes and they have that in development. He does not disagree that they should have
some policies. He pointed out when they
bring people on board and require them to do training on the County’s time,
they also have less time to do their jobs.
Those are things that have to be decided on a one-by-one basis based on
time availability. They have employees
doing a lot more work. Many of them are
covering work that somebody who used to sit in the cubicle next to them is no
longer doing because they don't exist.
Bryant Applegate, County Attorney,
explained the goal of his office, that every single employee has sexual
harassment, diversity and ethics training.
He stated he has gone to every department and done an ethics briefing, a
public records course, a Sunshine course, and a course on the proper use of
e-mails.
Commissioner Horan stated it is
important to him that they get the organization back on a culture of
training. He believes it is very
important that they inculcate in the organization from the very, very top to
the very bottom that they are going to have a culture of excellence, a culture
of competency and a culture of training; and that should not have be to compelled. This is something important and he does not
want to nickel and dime it and would move forward with the agenda item as it is
written.
Commissioner Carey stated as it is
written, it is $110,000. She stated she
does not have a problem moving forward with the item for the balance of the
year and come back and see the results.
She suggested that Mr. Hartmann look at the item again and come
back with an amount for this year and then go next year to a whole percentage,
if they are making progress. There is no
termination language that she sees in the documentation that she has. She discussed the importance of having
required training, continuous training for all employees, and advised that
without a policy, it will continue to be voluntary and they will be spending
money that they don't really need to spend because not every employee is going
to participate.
Chairman Dallari asked Mr. Hartmann
how long it will take for him to put a policy together, a comprehensive
policy. Mr. Hartmann advised that it
would take a few weeks. He stated he
could bring the item back to the Board sometime in April.
Commissioner Henley stated that it
is important to develop a culture of continuous improvement. They need to make sure they drill down on what
is going to help them be more effective in the service they are attempting to
provide.
Motion by
Commissioner Horan, seconded by Commissioner Carey, to continue the Request to approve additional licenses and services
under SS‑601071‑11/GGM, E‑Learning Licenses and Tracking
System with Skillsoft Corporation, New Hampshire; and authorize the issuance of
Purchase Orders.
Districts 1, 2, 3, 4 and 5 voted
AYE.
Commissioner Carey
stated that staff evaluations have always been a challenge because most of the
managers have never had training on how to do the evaluations. She pointed out that they need to keep in
mind things that need to happen in the County that have never happened. Mr. Hartmann noted those are being worked
on. They are applying a lot of effort to
the administrative regulations. They
have a lot of things to upgrade and they are all on the plate and being worked
on.
CONSTITUTIONAL OFFICER’S CONSENT
AGENDA
Motion by Commissioner Carey,
seconded by Commissioner Henley, to approve and authorize the following:
Clerk’s
Office
22. Expenditure Approval Lists, as shown on page _______, dated
February 11 and 18, 2013; and Payroll Approval List, as shown on page _______,
dated February 14, 2013.
Districts 1, 2, 3, 4 and 5 voted AYE.
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The Board
noted, for information only, the Clerk’s “received and filed” as follows:
1. SHIP Recapture Mortgage Deed, as shown on page
_______, Timmy L. Bryant and Octavia L. Horn Bryant, Parcel
#33-19-31-506-0800-0090.
2. Work Order #46, as shown on page _______, to
PS-4388-09.
3. Amendment #1, as shown on page _______, to
Work Order #37 to PS-4388-09.
4. First Amendment, as shown on page _______, to
IFB-600564-09, KMG Fence, LLC.
5. Fourth Amendment, as shown on page _______, to
PS-5190-05, CH2M Hill Engineers, Inc.
6. Parks Contracts for Services, as shown on page
_______, for Donald Childs, Kelly C. Harle, Margaret Schavemaker, Jason A.
Smith, Marie Luis Tims, and Shayna M. Kott.
7. Work Order #9, as shown on page _______, to
RFP-7423-12 for NVision.
8. Mutual Termination, as shown on page _______,
of IFB-601138-11, C.E.M. Enterprises, Inc.
9. Third Amendment, as shown on page _______, to
Litigation Consultant Agreement in connection with Allied Veterans of the World
vs. Seminole County for Gerson, Preston, Robinson & Company, P.A.
10. Developer’s Commitment Agreement, as shown on
page _______, #12-20500017, Coventry at Heathrow PUD.
11. Change Order #1, as shown on page _______, to
Work Orders #47 & #48 to CC-2184-07.
12. Change Order #1, as shown on page _______, to
CC-7908-12.
13. Closeout, as shown on page _______, to Work
Order #9 to CC-5075-10.
14. Work Order #15, as shown on page _______, to
PS-2468-07.
15. Work Order #22, as shown on page _______, to
CC-3321-08.
16. Warranty Deed, as shown on page _______, for
Alaqua Group, The Reserve at Alaqua, Tract 1.
17. Work Order #17, as shown on page _______, to
PS-2468-07.
18. RFQ-601024-10, as shown on page _______,
Dorma-Carolina Door Controls, Inc. d/b/a Dorma Entrance Systems.
19. First Amendment, as shown on page _______, to
RFP-600237-07, EQ Florida, Inc.
20. Fifth Amendment, as shown on page _______, to
RFP-600933-10, Copytronics, Inc. d/b/a Copytronics Information Systems.
21. Owners Policy of Title Insurance and General
Warranty Deed, as shown on page _______, for Parcel #25-19-29-300-037A-0000,
for the Campbell acquisition.
22. Associate Tennis Pro Agreement, as shown on
page _______, for Danielle Nickerson.
23. Parks Contracts for Services, as shown on page
_______, for Daneen Botsko, Nancy Palmer, Brandice Paranto, Patricia Smith,
Vincent Bavaro, and Diane White.
24. Work Order #6, as shown on page _______, to
RFP-5847-10.
25. Third Amendment, as shown on page _______, to
IFB-601297-11, Ameriscapes Landscape Management Services, LLC.
26. First Amendment, as shown on page _______, to
IFB-601448-12, WCA of Florida, LLC.
27. Work Order #4, as shown on page ______, to
RFQ-5888-10, Performance and Payment Bonds, Country Club Water Treatment Plant
Major Upgrades.
28. Work Order #2, as shown on page _______, to
RFQ-5888-10, Performance and Payment Bonds, Southeast Regional Major Water
Treatment Plant Upgrades.
29. PS-8005-12, Award Agreement, as shown on page
_______, for CDM Smith, Inc.
30. Water & Sewer Improvements Maintenance
Bond and Escrow Agreement, as shown on page _______, for Fern Park Plaza, LLC.
31. Notice of Proposed Agency Action Order
approving increase in rates and charges and Final Order approving Four-Year
Reduction and Proof of Adjustment of Books and Records by the Public Service
Commission regarding application for increase in Water and Wastewater Rates by
Sanlando Utilities Corporation.
32. Work Orders #56, #57 and #58, as shown on page
_______, to RFP-5465-10.
33. Change Order #1, as shown on page _______, to
Work Order #4 to RFQ-5888-10.
34. Work Order #98, as shown on page _______, to
PS-1529-06.
35. Amendment #2, as shown on page _______, to
Work Order #91 to PS-1529-06.
36. Special Warranty Deed, as shown on page
_______, from Brisson Investments, LLC regarding rights-of-way for Brisson
Avenue East Side and Pine Way Avenue.
37. Special Warranty Deed, as shown on page
_______, from Serengeti Properties, LLC regarding rights-of-way for Brisson
Avenue West Side and Pine Way Avenue.
38. Bids as follows: IFB-601587-13; BID-601648-13; BID-601601-12;
and IFB-601610-13.
REGULAR AGENDA
John Krug, Economic Development, presented the
request to approve a Jobs Growth Incentive (JGI) Funding Agreement with RAM
Sales, LLC, providing an incentive of $18,000 for the creation of nine jobs,
and execute an Interlocal Agreement with the City of Sanford addressing the
City’s contribution to the JGI in the amount of $9,000. He noted that the City of Sanford will
discuss the item at their March 25 Council Meeting.
Mr. Krug introduced Eric Horn, who will head up the
operation in Seminole County, and gave a brief history of RAM Sales, LLC. He noted that the average salary for new
employees will be $40,000, which is 103% of Seminole County’s average. He discussed the return on investment for the
project.
Motion
by Commissioner Carey, seconded by Commissioner Horan, to approve Jobs Growth
Incentive (JGI) Funding Agreement, as shown on page _______, with RAM Sales,
LLC; providing an incentive in the amount of $18,000 for the creation of nine
jobs; and authorize the Chairman to execute an Interlocal Agreement, as shown
on page _______, with the City of Sanford addressing the City’s contribution to
the JGI incentive ($9,000).
Districts 1, 2, 3, 4 and 5 voted AYE.
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Liz Parkhurst, Planning and Development Division, addressed
the Board to present a request for reduction of the Code Enforcement Board lien
for Case #12‑14‑CESM on the property located at 102 Wayland Circle,
Longwood, Hans B. & Henriette Pistor, current owners. Ms. Parkhurst gave a brief history of the
case. She stated that staff recommends
that the Board deny the Request for Reduction of Lien and requests that the
staff report be made part of the record.
Upon inquiry by Commissioner Carey, Ms. Parkhurst
stated this is not the Respondents’ residence and that Mr. Pistor appears to own
a construction firm. She confirmed that
it appears that for two years, from the time of the notice, they didn't bother
to come into compliance and it was only when the Special Magistrate took it up
that they decided to do something.
Motion
by Commissioner Constantine, seconded by Commissioner Carey, to deny a request
for a reduction of the Code Enforcement Board lien, from $13,750.00 to $0.00,
for Case #12‑14‑CEB on the property located at 102 Wayland Circle,
Longwood, Hans B. & Henriette Pistor, current owners.
Districts 1, 2, 3, 4 and 5 voted AYE.
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Liz Parkhurst, Planning and Development Division,
presented a request for reduction to the Code Enforcement Board lien for Case #99‑28A‑CEB
on the property located at 3861 W. SR 46, Sanford, Benjamin F. and Ethel M.
Bullard c/o Rod Bullard, current owners.
Ms. Parkhurst gave a brief history of the case. She stated the Respondents have agreed to
donate a sidewalk and drainage easement over a portion of the property to
Florida Department of Transportation (FDOT) for inclusion in the SR 46 Gateway
Sidewalk Improvement Project. She
described the project. Ms. Parkhurst
stated that staff recommends that the Board approve a lien reduction from
$99,150 to zero and requested the staff report be made a part of the record.
Commissioner Carey gave a brief background regarding
this property. She stated this is an
important sidewalk project for the County and FDOT can’t move forward unless
the lien is waived and they get the easement that they need.
Motion
by Commissioner Carey, seconded by Commissioner Horan, to approve a reduction
of the Code Enforcement Board lien, from $97,150.00 to $0.00, for Case #99‑28A‑CEB
on the property located at 3861 W. SR 46, Sanford, Benjamin F. and Ethel M.
Bullard c/o Rod Bullard, current owners; require the easement to be executed
within 60 days or the lien will revert to its original total amount of
$97,150.00; and authorize the Chairman to execute the Satisfaction of Lien upon
execution of the sidewalk and drainage easement.
Districts 1, 2, 3, 4 and 5 voted AYE.
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Liz Parkhurst, Planning and Development Division,
presented the request for reduction to the Code Enforcement Board lien for Case
#11‑124‑CEB on the property located at 163 Lake Harriet Drive,
Altamonte Springs, Sandra Merino & Alexis Perez, current owners.
Ms. Parkhurst gave a brief history of the case. She stated the violations were created by a
tenant and the owners stated that they were not aware of the cited
violations. The owners are in the
process of selling the property through a short sale; and when the title search
revealed the lien, they corrected the violations. Ms. Parkhurst stated that staff recommends
that the Board approved a lien reduction from $40,600 to $5,412.57, which
equals the total of the administrative costs plus 10% of the lien to be paid
within 60 days. Ms. Parkhurst requested
that the staff report be made a part of the record.
Commissioner Henley stated that part of the staff's
recommendation is as a result of the "stated financial and medical
hardship." He asked Ms. Parkhurst
whether the Respondents can pay the $5,412.57 payment within 60 days. Ms. Parkhurst stated it is a part of their
closing and they possibly could.
Upon inquiry by Commissioner Constantine whether the
Respondents are present, Ms. Parkhurst determined that the respondents nor
their representative were in attendance.
Commissioner Horan noted the recommendation is to
reduce the lien to 10% of the lien instead of the administrative costs and
asked if that was a new policy. Ms.
Parkhurst stated that was the policy for this particular case. Commissioner Horan confirmed with Ms.
Parkhurst that the County's out-of-pocket expenses were $1,352.
Commissioner Carey questioned whether or not the
amount of $1,352 was really staff's costs.
She noted that maybe the Board will see a new policy come forward as a
recommendation with one of the options being staff’s cost plus 10% of the
lien.
Motion
by Commissioner Constantine, seconded by Commissioner Henley, to approve a
reduction of the Code Enforcement Board lien, from $40,600.00 to $5,412.57, for
Case #11‑124‑CEB on the property located at 163 Lake Harriet Drive,
Altamonte Springs, Sandra Merino & Alexis Perez, current owners; Anejder
(Annie) Wilson; require this reduced amount to be paid within 60 days or the
lien will revert to its original total amount of $40,600.00; and authorize the
Chairman to execute the Satisfaction of Lien upon payment in full.
Districts 1, 2, 3, 4 and 5 voted AYE.
- - -
Motion
by Commissioner Constantine, seconded by Commissioner Carey, to authorize the County
Manager to work with the Planning Department to recommend a new Code
Enforcement Policy.
Under discussion, Commissioner Carey stated they
have a policy. She believes in light of
the things that have happened in the foreclosure world that it is probably time
to dust it off and look at it and see if the policy needs some revisions. She stated she does not know if they need a
motion to do that since they have a policy, but maybe there is Board consensus
that they would all like to see some revisions come forward on that
policy.
Commissioner Constantine stated he agrees with
Commissioner Horan that he does not like the arbitrary way they come up with
the numbers and he would like to be able to see a policy. He withdrew
his motion. Commissioner Carey agreed to withdraw the second.
Chairman Dallari confirmed that it is the consensus
of the Board for staff to revisit the Code Enforcement policy and report back
to the Board. No objections were voiced.
Commissioner Horan pointed out that staff needs to focus on how they are
calculating the administrative costs so they can get actual recovery.
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Tony Qualls, Chief Information Officer, addressed
the Board to present a request to approve a 5-Year PC Lifecycle Plan. Mr. Qualls stated the Information Services
team did quite a bit of investigation in conjunction with the County's
departments and divisions to research the need to refresh the computers. He reminded the Board that due to the
recession and economic downturn, there have been no PC's purchased since 2009
to refresh the technology. They are
looking at a plan that will lay out the County's future in refreshing
technology so the users are able to have the technology that they need. He stated they are not buying the Cadillac
versions but are looking to buy appropriate technology for business use.
Chairman Dallari asked how they will know if the
right employee is getting the right PC, computer, laptop or notebook; and he
noted that is his biggest issue. Mr.
Qualls described the interviews his staff had with the different departments. Based on that information, they were able to
determine if a laptop or desktop was needed.
Chairman Dallari confirmed with Mr. Qualls that, based on his expertise,
he was the one that was deciding what was needed. Mr. Qualls stated it was his department's
decision. They took the data and looked
at it and decided what needed to be implemented.
Commissioner Carey noted they want to complete a
business case analysis, which won't happen until the second quarter of this
year. She stated she believes Mr. Qualls
is on the right track and believes this is something the County needs to
do. They need to get it out to the
public to see who will provide the best offer.
Commissioner Carey stated she would rather see this when Mr. Qualls gets
his analysis completed. Chairman Dallari
agreed and stated he would like to see a business plan.
Mr. Qualls discussed the newer technology that is
coming out. He stated they know today
who needs a desktop and who needs a laptop.
The business case analysis is to see who can perform their job using a
tablet versus a laptop or whether they still need a desktop. Commissioner Carey reiterated she would like
to hear more about what the perimeters are going to be.
Commissioner Horan asked Mr. Qualls to explain the
objective. Mr. Qualls stated they are
trying to replace the oldest, failing devices, the ones that are creating staff
inefficiencies and slowing people down from doing their job. He explained the first phase of this program,
for which there is funding set aside, would be to replace the oldest of the
old, the ones that they patch together every day in addition to looking at ones
that have high-end computer use. That is
the immediate need they are trying to look at in year one. They want to move to a standard desktop with a
standard configuration with the same look and feel. The devices need to be centrally managed and
standardized in the way they look and operate.
He stated this plan starts to move them towards that.
Upon inquiry by Commissioner Horan, Mr. Qualls
explained why the plan is a five-year plan.
Commissioner Horan asked Mr. Qualls if this is his business plan and whether
the plan will change if they wait until the second quarter business case
analysis. Mr. Qualls stated this will
continue to change. He explained they spent
$14,000 on replacing failed hard drives.
He wants to make sure that they don't put good money after bad. They want to take care of the issues they
have today and leverage what they have set aside. Commissioner Horan stated if, in waiting for
the two plans, they have to spend another $14,000 replacing hard drives, he
would say don't do it and figure out some other way to do that. He confirmed with Mr. Qualls that he would
like direction now to start replacing things.
Commissioner Carey stated she hopes that if the
choice is to replace a hard drive on a very old PC or spend $390 to buy a new
PC, they are making the right decision.
She asked if they are buying computers when it does not make sense to
put another hard drive in. Mr. Qualls
stated his understanding is that they were directed to not make any new
purchases.
Commissioner Constantine left the meeting at this
time.
Commissioner Carey asked Mr. Qualls if they had
cleaned up the computers they have because a lot of the slow issues are because
of things on the computers that are personal and not County business. Mr. Qualls stated they have tried to leverage
that as best as possible with the tools they have today and explained the
Windows 7 project. He stated what he is
recommending today is looking at the piece that is left over, the oldest of the
old that take three or four minutes just to open a document.
Commissioner Carey confirmed with Mr. Qualls that he
is asking the Board to approve a five-year plan. Mr. Qualls explained that a life cycle plan
allows future projections on what the budget will be spent on. Commissioner Carey discussed some of the
options in the plan and noted that Mr. Qualls is not fully making a
recommendation but just giving information.
She believes this is a great start with a lot of good information; but
she is looking to Mr. Qualls, as the professional, to say what he is planning
to do over the five years.
Commissioner Henley stated he applauds Mr. Qualls
for what he is trying to do. He has
questioned the fact that they provide much more power with some of these
computer stations than required for an individual to do a job. He stated he trusts Mr. Qualls to make the
decision whether they purchase or lease based upon what is best for the County
at that particular time. He expects Mr.
Qualls will be coming back to the Board with whatever action he needs in order
to implement the plan.
Commissioner Constantine reentered the meeting at
this time.
Commissioner Henley stated he does not believe Mr.
Qualls can tell them what the costs are going to be at this point because that
is something he will be continually investigating, which is what best serves
the County in order to get the most efficiency at the best price.
Chairman Dallari asked Mr. Qualls if he is asking
the Board to approve any particular plan or to accept the plan. Mr. Qualls stated he wants the Board to give
him the tools that he needs to start purchasing the PC's, whether that be
purchase or lease.
Discussion ensued with regard to whether they should
purchase or lease.
Commissioner Carey confirmed with Mr. Qualls that he
would need a couple of hundred thousand dollars to start for the balance of
this year. Mr. Qualls stated there is
money in the account. Discussion ensued
with regard to salvage rates.
Commissioner Carey stated Mr. Qualls request is for
the Board to accept in concept the five-year plan. She suggested they accept the plan and ask
him to come back with a complete plan about how he will move this forward.
Motion
by Commissioner Carey, seconded by Commissioner Horan, to accept a 5‑Year
Information Services PC Lifecycle Plan (2013-2018); and request that staff come
back to the Board with an implementation plan addressing the questions
presented today to the business plan.
Under discussion, Commissioner Horan stated he hopes
there is direction to staff that the embargo on buying a new PC is over. He requested they not spend $250 replacing a
hard drive when they can go buy a new PC for $300. Commissioner Horan stated there is now
direction to staff to run the PC's to failure and put in new hard drives, which
is costing the taxpayers money. He wants
to make sure they stop doing that. He
wants the staff to have the flexibility to make the right decision.
Chairman Dallari stated the Board has never
prevented anyone on staff from putting an item on the agenda. They just need to have a good reason. He reiterated they are asking Mr. Qualls to
bring back a solid plan and he is sure that can be brought to the Board pretty
quickly.
Districts 1, 2, 3, 4 and 5 voted AYE.
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Lin Polk, Budget and Fiscal Management,
addressed the Board to present a request to authorize the issuance of Capital
Improvement Revenue Refunding Bonds, Series 2013B, up to but in no event
exceeding $10,000,000 to provide funds for the partial refunding of the
County’s remaining outstanding Capital Improvement Revenue Bonds, Series 2010. Ms. Polk stated she distributed a summary
(copy received and filed) of financial information regarding the bonds
yesterday and is now submitting a copy of that into the record.
Ms. Polk stated that on February 26, 2013
the Board adopted a resolution authorizing the issuance of Capital Improvement
Revenue Refunding Bonds, Series 2013A to partially refund the Series 2010 bonds
in the amount of $10 million. The two
2013 issues combined refund a total of $18,140,000 in capital bonds with a net
present value savings in excess of $600,000.
The total net present value savings for the Series 2010 along with
Series 2013A and 2013B exceed $3.1 million.
Gary Akers, FirstSouthwest, addressed the
Board to review the Summary in the agenda package that contains a comparison of
rates that were presented in the last meeting and an update of that information
as well as the savings on what they are considering today. He stated BB&T reduced the interest rate
from 2.44% to 2.39%. He discussed the
origination fee that was charged by BB&T.
The savings has improved on a present value basis from $575,000 to
$601,000.
Motion
by Commissioner Carey, seconded by Commissioner Horan, to adopt appropriate
Resolution #2013-R-93, as shown on page _______, authorizing the issuance of
Capital Improvement Revenue Refunding Bonds, Series 2013B, up to but in no
event exceeding $10,000,000 to provide funds for the partial refunding of the
County’s remaining outstanding Capital Improvement Revenue Bonds, Series 2010.
Under discussion and inquiry by Commissioner Horan,
Mr. Akers stated the total cash flow savings on the refinancing is $818,000 in
total, $58,000 a year, and $601,000 on the net present value basis.
Districts 1, 2, 3, 4 and 5 voted AYE.
COUNTY MANAGER AND
STAFF BRIEFINGS
Mr. Hartmann stated that he has one item, a
continuation of the discussion on wellness.
Meloney Lung, Resource Management, advised
there was a Risk Management meeting on March 7.
During the discussion, a wellness management strategy was presented to
the committee. The strategy that was suggested
would consist of possibly modifying the health insurance plan design or payroll
deductions as well as implementing health risk assessments and biometrics. From that discussion, they received a
recommendation to make a change to the Medical Director RFP asking for a more
detailed medical-component, results-oriented type RFP selection. She stated they discussed implementing a plan
that would require employees to go to their doctor, have a physical as well as
lab work. By doing this, they wouldn't
incur a payroll deduction in the upcoming year. Ms. Lung asked for direction in
how the Board would like to move forward in the health care strategy.
Chairman Dallari stated he agrees with what the Risk
Management Committee talked about. He
stated there needs to be a holistic approach to wellness. The idea of expanding the scope of the Medical
Director's involvement is a good way of doing that. Chairman Dallari stated he would like to have
another line item that the proposal be result oriented.
Commissioner Horan verified with Ms. Lung that they
are asking the Medical Director to review the aggregate claims data. He asked if that was already being reviewed
by the Claims Consultant.
Andria Herr, Claims Consultant, addressed the Board
to explain that the aggregate claims data, meaning there is no individually identifiable
information in that data, is reviewed not only by herself but by the wellness
people associated with their vendor, Blue Cross/Blue Shield. Ms. Herr stated they have access to the
vendor’s Medical Director, their nurse practitioners, and their nurses, who sit
down with staff and Ms. Herr on an annual basis to go through and review data so
they understand what is going on in a broad spectrum within the group. Adding the Medical Director to the component
in terms of being able to understand what they can do to address those issues
in a meaningful way that is results oriented and includes employee
accountability is the next step.
Commissioner Horan confirmed with Ms. Herr that the Medical
Director will be encouraged to identify what they have in place, what
resources, and in doing that include whatever resources may be provided by
other vendors and whether they can do it in-house.
Commissioner Carey stated this is an option that is
being amended. There may be people who
apply for the Medical Director’s job who don't want to coordinate the overall
health and welfare of the County employees.
It is not for them to run a program, but it is really for them to
coordinate and make recommendations to the Risk Management Committee or the
Board that would enhance how they are doing things.
Memo regarding Addendum #1 to RFP-601670-13
was received and filed.
Motion
by Commissioner Carey, seconded by Commissioner Horan, to accept staff’s recommendation
to amend RFP-601670-13, Seminole County Medical Director, with Addendum #1,
with the revision in the language to include “results-oriented program
component.”
Districts 1, 2, 3, 4 and 5 voted AYE.
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Chairman Dallari postponed the Parks &
Recreation Division Program and the Professional Services Business Plan Work Sessions
due to the late hour.
Mr. Hartmann stated that they will be spending time
on the Parks Recreation Master Plan at the next meeting. He will provide a complete update on the ballfield
acquisition status. He advised they may
have time to schedule today's cancelled work session.
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Chairman Dallari
recessed the meeting at 11:52 a.m., reconvening at 1:30 p.m., with all
Commissioners and all other Officials (with Commissioner Constantine and County
Attorney Bryant Applegate being late, and with Maryanne Morse, Clerk of Court,
being absent), with the exception of Deputy Clerk Jane Spencer, who was
replaced by Deputy Clerk Eva Roach, who were present at the Opening Session.
PROOFS OF
PUBLICATION
Motion by Commissioner Horan, seconded
by Commissioner Carey to authorize the filing of the proofs of publication for
this meeting's scheduled public hearings into the Official Record.
Districts
1, 2, 4 and 5 voted AYE.
PUBLIC
HEARINGS
BEARDALL AVENUE RIGHT-OF-WAY
VACATES/Sanford
Airport Authority
Proof of
publication, as shown on page ________, calling for a public hearing to
consider request to vacate and abandon a northern portion of the public
right-of-way known as Beardall Avenue, located approximately 1/4 mile south of
SR 46 and north of Don Knight Lane; and vacate and abandon a southern portion
of the public right-of-way known as Beardall Avenue, located approximately 1/8
mile south of Moores Station Road and north of Spinner Lane, Sanford Airport
Authority, Larry Dale, received and filed.
Denny
Gibbs, Planning & Development, addressed the Board to advise the applicant
is requesting to vacate the two portions (northern and southern) of Beardall
Avenue in order to expand runways 9R-27L and 9L-27R. The proposed rights-of-way are not needed for
public access and will not hinder access to adjacent properties. The utility relocation has occurred which was
a stipulation from various utility companies.
Warranty deeds have been executed to convey the property for the
cul-de-sac areas. Staff has no objections
to the vacate and abandonment and recommends approval of the request.
Commissioner
Constantine entered the meeting at this time.
No one
spoke in support or in opposition.
Motion by Commissioner Carey,
seconded by Commissioner Horan to adopt appropriate Resolution #2013-R-94, as
shown on page ________, vacating and abandoning a northern portion of the
public right-of-way known as Beardall Avenue, located approximately 1/4 mile
south of SR 46 and north of Don Knight Lane; and vacating and abandoning a
southern portion of the public right-of-way known as Beardall Avenue, located
approximately 1/8 mile south of Moores Station Road and north of Spinner Lane,
as described in the proof of publication, Sanford Airport Authority, Larry
Dale.
Bryant Applegate,
County Attorney, entered the meeting at this time.
Districts
1, 2, 3, 4 and 5 voted AYE.
HALSEY
AVENUE REZONE/Octavius Clark
Proof of
publication, as shown on page ________, calling for a public hearing to
consider an Ordinance to Rezone from A-1 (Agriculture) to R-1 (Single-Family
Dwelling) for 3.15 acres located on the west side of Halsey Avenue,
approximately 1/4 mile south of Orange Boulevard and east of North Oregon
Street, Octavius Clark, received and filed.
Cynthia
Sweet, Planning & Development, addressed the Board to advise the applicant
is proposing to develop the property as a single family residential subdivision
with two lots. She reviewed the future
land use and rezoning designations of the surrounding properties. Staff recommends approval of the
request. Staff is requesting that the
report be made part of the record.
It was
determined that the applicant was in attendance but did not address the
Board.
No one
spoke in support or in opposition.
Motion by Commissioner Carey, seconded
by Commissioner Horan to adopt Ordinance #2013-10, as shown on page _______, to
approve a Rezone from A-1 (Agriculture) to R-1 (Single-Family Dwelling) for
3.15 acres located on the west side of Halsey Avenue, approximately 1/4 mile
south of Orange Boulevard and east of North Oregon Street, as described in the
proof of publication, Octavius Clark.
Districts
1, 2, 3, 4 and 5 voted AYE.
CONNECTION
POINT REZONE/Lucille Thompson
Proof of
publication, as shown on page ________, calling for a public hearing to
consider an Ordinance to Rezone from A-1 (Agriculture) and C-2 (Retail
Commercial) to C-3 (General Commercial Wholesale) for 6.32 acres, located on
the south side of Connection Point, approximately 1/4 mile west of SR 426,
Lucille Thompson, received and filed.
Joy
Williams, Planning & Development, addressed the Board to advise staff finds
that the request is compatible with the surrounding trend of development in the
area as well as compatible with the existing Industrial Future Land Use. She stated the Planning & Zoning
(P&Z) Commission recommends approval of the request. Staff recommends approval of the request.
David
Evans, Evans Engineering, addressed the Board to advise he will answer any
questions that the Board may have.
No one
spoke in support or in opposition.
District
Commissioner Dallari recommended approval of the rezone request.
Motion by Commissioner Horan,
seconded by Commissioner Carey to adopt Ordinance #2013-11, as shown on page
_______, to approve a Rezone from A-1 (Agriculture) and C-2 (Retail Commercial)
to C-3 (General Commercial Wholesale) for 6.32 acres, located on the south side
of Connection Point, approximately 1/4 mile west of SR 426, as described in the
proof of publication, Lucille Thompson.
Districts
1, 2, 3, 4 and 5 voted AYE.
CHAIRMAN’S
REPORT
Chairman
Dallari stated the dedication of The Senator memorial and clone was held
recently and Congressman Mica was in attendance. He stated he would like to thank everyone for
the outstanding day and dedication.
Commissioner
Carey stated Jim Robison did a pencil drawing of The Senator and it was framed
with some reclaimed cypress and pieces of The Senator are holding the frame
together. The gentleman that put that
together has offered to display it in Seminole County before it gets auctioned
off in April at Rollins College. She
said she thought it would be nice to present it at the next Board meeting so it
can be on display that day.
Chairman
Dallari recommended that Mr. Robison be recognized during the presentation
portion of the March 26, 2013 meeting.
Commissioner
Carey stated the auction will fund scholarships for Rollins College.
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Chairman
Dallari stated the Board received e-mails from State Lobbyist Bobby
Brantley. He stated Mr. Hartmann will be
handling the agenda item until the Legislative Session is over. He commended staff from the County Attorney’s
office as well as staff from the Economic and Community Development Services
office for putting information together.
The Board will have some discussions at the next Board meeting. Mr. Brantley’s e-mail indicates that the
legislation is planning to shift claims more toward local governments from
$200,000 to $3.5 million.
COMMUNICATIONS
AND/OR REPORTS
The
following Communications and/or Reports were received and filed:
1.
Letter
dated February 25, 2013 from Diane Pickett Culpepper, Bright House Networks, to
Commissioner Bob Dallari RE: launching of the Switched Digital Video (SDV)
programming TV Japan HD. (C: SGTV, CM, Michael Champagne, Bright House
Networks)
2.
Letter
dated February 26, 2013 from Larisa Perry, Wells Fargo Bank, to Commissioner
Bob Dallari RE: Wells Fargo’s agricultural banking program for livestock
farmers, food processors, nurseries and citrus growers in Central Florida.
3.
Letter
dated February 27, 2013 w/attachment from Amber Brooks, Seminole County Legal
Aid Society, to Commissioner Bob Dallari RE: Free legal consultations for
eligible Seminole County homeowners whose income does not exceed 275% of the
federal poverty guidelines. (C: BCC, County Manager, Community Services)
4.
Letter
w/attachment dated March 1, 2013 from Erin O’Donnell, City of Altamonte
Springs, to Chairman Bob Dallari RE: Voluntary Annexation of properties
contiguous to Altamonte Springs. (C: BCC, County Manager, Economic &
Community Development Services)
5.
Letter
dated March 4, 2013 from Maurice Jones, U.S. Department of Housing and Urban
Development to Chairman Bob Dallari RE: Information regarding the impact of the
Federal Government’s budget cuts to Seminole County. (C: BCC, County Manager)
6.
Letter
dated March 5, 2013 from John Woodard, Kenneth Lester and John Galluzzo,
Seminole County Court Judges, to Chairman Dallari RE: Letter thanking the Board
of County Commissioners for their interest in the Seminole County Veterans
Court Program. (C: BCC, Veterans
Services)
7.
Letter
dated March 7, 2013 from John Woodard, Seminole County Court Judge, to Chairman
Dallari RE: Letter in support of Seminole County’s application for a “Justice
and Mental Health Collaboration Program” grant.
(C: BCC, County Manager, Seminole Behavior Healthcare)
8.
Notice
from St. Johns River Water Management District received March 11, 2013, RE:
Funding available for water resource development, alternative water supply
development and springshed nutrient-loading reduction construction cost-share
projects. (C: BCC, County Manager,
Environmental Services)
DISTRICT
COMMISSIONERS’ REPORTS
Commissioner
Carey advised that the Board members have executed a letter (received and
filed) to Neil Carey in appreciation for his contribution of art that was
produced from the remains of The Senator that will be donated to the museum. She said the letter will be sent out today.
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Commissioner
Carey reminded everyone of the following Centennial events: History Hike at the Lake Harney Wilderness
area - Saturday, March 16, 2013 at 9:00 a.m.; Centennial Transportation Bike
from Work Day - Thursday, March 21, 2013; and, Centennial Founder’s Day -
Saturday, March 23, 2013 at 11:00 a.m.
She stated Imogene Yarborough discussed the following two events that
will be tied in with the Centennial events:
Youth Rodeo and a marker that will be dedicated that morning.
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Commissioner
Carey reminded everyone of St. Patrick’s Day on March 17, 2013.
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Commissioner
Carey stated she didn’t have any ex parte communication for the Beardall Avenue
right-of-way vacates; Halsey Avenue Rezone and Connection Point Rezone public
hearings and she submitted a list (received and filed) indicating same.
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Commissioner
Dallari requested Board approval to appoint Paul Zuromski to the Historical
Commission; reappoint Johnnie Richardson to the Historical Commission; and a
Resolution of Appreciation to Ed L’Heureux for his service on the Historical
Commission.
Motion by Commissioner Carey, seconded
by Commissioner Horan to appoint Paul Zuromski to the Seminole County
Historical Commission, by Resolution #2013-R-96, as shown on page ________, for
the remaining two-year term ending 1/1/2015; reappoint Johnnie Richardson to
the Seminole County Historical Commission for a two-year term ending 1/1/2015,
by Resolution #2013-R-96; and adopt appropriate Resolution #2013-R-95, as shown
on page ________, of Appreciation to Ed L’Heureux for his services on the
Seminole County Historical Commission.
Districts
1, 2, 3, 4 and 5 voted AYE.
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Commissioner
Dallari commended the contractor for doing a phenomenal job on Chapman
Road. He stated two homeowners’
associations (Mayfair and Huntington) would like to see the landscaping
increased in that area. He requested
that staff prepare a recommendation for the homeowners to pay for the
maintenance of the landscaping.
Commissioner
Carey stated the residents of the Hills of Lake Mary on SR 46 had an agreement
with the County that they would maintain the landscaping and they did not do
what they were supposed to do. She said
the County needs to be careful when they are entering into an agreement as to
what the recourse is. She added she
feels the County should have something in the agreement that would give them a
right to step in and maintain the area.
Commissioner
Horan stated it can be put in the agreement that the County has the flexibility
to maintain the landscaping. He said he
doesn’t have a problem with a homeowner’s association wanting to improve the
looks of a right-of-way and spending their money to do so as long as the County
has the flexibility to maintain the area, if need be.
Commissioner
Henley stated he also agrees the County needs to cover themselves by putting
some language into the agreement.
Commissioner
Dallari reiterated that he would like staff to look into it.
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Commissioner
Horan displayed a copy of the new Seminole County Centennial book written by
Jim Robison consisting of 130 pages. He
stated if anyone is interested in purchasing the book at a pre-sale price of
$29.99, they can call 407-665-2489.
After April 1, it will be available for $35.00.
Chairman
Dallari publicly thanked Mr. Robison for helping them with the State of the
County. He said Mr. Robison has written
another book about the history of Seminole County, as well as books relating to
Oviedo and a couple of other cities in Seminole County.
Commissioner
Horan stated the proceeds of this book, after payment of the sponsor, will go
to benefit the Historical Commission in Seminole County.
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Commissioner
Horan stated he attended a breakfast for the YMCA that was sponsored by J.
Douglas Williams YMCA in Longwood. The
YMCA throughout Central Florida is engaging in their annual fundraising
efforts. The featured speaker at that
breakfast was Rowdy Gaines, the Olympic swimmer.
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Commissioner
Henley referred to a policy that was approved in 2007 and he believes it has
some unintended consequences. This
policy involves Soldiers’ Creek. One of
the organizations that could be impacted by this involves his son-in-law, who
is affiliated with the independent baseball club. The County’s policy requires a $300 deposit
when you reserve a date to lease a field.
The policy speaks to an event but does not define whether it is a game
or whether it is a tournament. He stated
he would appreciate it if the County Manager would try to clarify this. These organizations have to reserve dates
months in advance, and in this instance, they would have to pay $9,000 six
months in advance. These organizations
do not get their money until the teams that are coming pay their fees, and it
is a real burden on those independent organizations having to pay $9,000 in
advance for that period of time. He
recommended that the Board revisit this situation to see if any adjustments
need to be made. The important thing is
to recognize the circumstances that the County has put those organizations in a
hardship of trying to provide those services.
Mr.
Hartmann stated this is in the Administrative regulations and staff will be
trying to work on some modifications.
Commissioner
Carey stated she assumed the policy was being enforced and it wasn’t generating
any problems. She stated many of these
events are multiple days and they may need to look at the policy again. She recommended discussing this issue as part
of the work session that is scheduled.
Mr.
Hartmann stated staff is trying to develop some numbers so they can put
together a little history and how it is being applied to other sports.
Commissioner
Carey stated she would be curious to know what else hasn’t been happening since
the policy was adopted with the rates and regulations.
Commissioner
Henley stated the County doesn’t want to discourage those organizations that
are utilizing these facilities.
COUNTY
MANAGER’S REPORT
No Report.
COUNTY
ATTORNEY’S REPORT
Bryant
Applegate, County Attorney, stated he has signed up to work with the Seminole
County Legal Aid Society on a pro bono basis, on his own time, in starting a
program that he has run and started in Orange County years ago, known as
“Attorneys Fighting for Seriously Ill Children”. He stated many times families with seriously
ill children do not qualify for legal aid guidelines because they are over the
Federal guidelines for legal aid assistance but are financially wiped out. He said he started this program due to his
daughter being diagnosed with cancer, and he and his wife were told that they
were not going to get coverage because it was experimental treatment. He added they have met a lot of families
going through the same thing. He assured
the Board that this will be done on his time and it will not interfere with his
duties. The Board voiced no objections.
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Chairman
Dallari reminded the Board of the Utility Master Plan Work Session that will
convene at 2:15 p.m.
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There
being no further business to come before the Board, the Chairman declared the
meeting adjourned at 2:05 p.m., this same date.
ATTEST:______________________Clerk_____________________Chairman
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