BOARD OF COUNTY COMMISSIONERS
SEMINOLE COUNTY, FLORIDA
APRIL 14, 2015
The
following is a non-verbatim transcript of the BOARD OF COUNTY COMMISSIONERS MEETING OF SEMINOLE COUNTY, FLORIDA,
held at 9:30 a.m., on Tuesday, April 14, 2015, in Room 1028 of the SEMINOLE COUNTY SERVICES BUILDING at SANFORD, FLORIDA, the usual place of
meeting of said Board.
Present:
Chairman
Brenda Carey (District 5)
Vice
Chairman John Horan (District 2)
Commissioner Robert Dallari (District 1)
Commissioner
Lee Constantine (District 3)
Commissioner Carlton Henley (District 4)
Clerk of Circuit Court & Comptroller Maryanne Morse
County Manager Nicole Guillet
Deputy County Attorney Lynn Porter-Carlton
Deputy Clerk Erin Leben
Reverend
Thomas Eggebrecht, Ascension Lutheran Church, Casselberry, gave the Invocation.
Commissioner
Henley led the Pledge of Allegiance.
BUSINESS
SPOTLIGHT
The
Business Spotlight video for Central Florida Box was presented.
AWARDS AND PRESENTATIONS
Agenda Item #1 – A-0634-15
Motion by
Commissioner Dallari, seconded by Commissioner Henley, to adopt appropriate
Resolution #2015-R-69, acknowledging Roy Rogers, Wastewater Plant Operator with
Department of Environmental Services, Utility Operations Division, for 11 years
of service and dedication to Seminole County Government and its citizens, upon
his retirement on April 1, 2015.
Districts
1, 2, 3, 4 and 5 voted AYE.
Mr.
Rogers accepted his resolution.
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Agenda
Item #2 – A-0613-15
Motion by
Commissioner Constantine, seconded by Commissioner Dallari, to adopt
appropriate Resolution #2015-R-70, recognizing the members of the Seminole
County Sheriff’s Office School Crossing Guard Program for their outstanding
safety record, exceptional performance and proactive community outreach
programs.
Districts 1, 2, 3, 4 and 5 voted AYE.
Chief Steve Harriett, Seminole County Sheriff’s
Office, addressed the Board to express his appreciation of the crossing guards
for their dedicated and faithful service.
JoJo Sturm, Seminole County Sheriff’s Office,
addressed the Board to publicly thank her school crossing guard team for their dedication
and service. She described the many
duties and responsibilities of the crossing guards.
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Maryanne
Morse, Clerk of the Circuit Court & Comptroller, introduced Dan O’Keefe,
Moore Stephens Lovelace, and Jenny Spencer, County Finance Director. Mr. O’Keefe addressed the Board to present
the Comprehensive Annual Financial Report (CAFR) for the year ended September
30, 2014.
Mr.
O'Keefe advised that while the CAFR is a consolidated picture of Seminole
County Board operations as well as all the Constitutional Officers, most
everything in the document comes from the Board's side, especially looking at
the proprietary funds, a lot of the agency funds, special revenue funds,
capital project funds, and debt service funds.
Mr. O’Keefe noted that in the past he has benchmarked Seminole County against
other counties, and because this presentation is being done earlier than usual,
he cannot get that information for probably another week or two.
Mr.
O’Keefe displayed a PowerPoint Presentation (received and filed) and began by reviewing
the Services and Deliverables relating to an Unmodified Opinion on the
Financial Statement and Auditor’s Report on Compliance and Internal Control. He noted the auditors issued a report and did
not have any findings related to compliance and especially related to federal
and state grants.
Mr.
O’Keefe discussed the Auditor’s Management Letter and the Independent
Accountant’s Report. He then reviewed
Auditor Responsibilities; Management Responsibilities; and Internal Controls. Regarding Compliance, Mr. O’Keefe indicated
individual line items within the County’s financial statements have certain
compliance requirements that are imbedded in them; for example, the County’s
long-term debt is associated with bond covenants a lot of times so the auditors
have to audit compliance with those bond covenants.
Mr.
O’Keefe reviewed Communication of Significant Matters, Risk-Based Audit
Approach, Management Representations, Assigned Individuals, and Audit Schedule.
With
regard to Financial Highlights, Mr. O’Keefe discussed the County-Wide Analysis
chart and the Fund Financial Statements.
He explained the County adopts their budgets on a fund basis. Regarding Major Funds, he indicated what is
significant about them is they are the funds that the auditors have actually
rendered an opinion on.
Mr.
O’Keefe reviewed the General Fund (Pages 22 and 26) chart and stated the Unassigned
Fund Balance is more relevant than the top-level net position because it
indicates what resources the County has left that they can spend on
contingent-type items. The Assigned Fund
Balance represents current obligations that they are going to cover in the next
fiscal year, such as open purchase orders, open contracts, things of this
nature. He advised that the Unassigned
is everything else. He then reviewed the
General Fund Budget (Pages 82-83) chart and Major Proprietary Funds.
With
regard to the New Accounting Standards, Mr. O’Keefe stated that as a result of
participating in the Florida Retirement System, ihe County pays a contribution that
is set by the Legislature. He noted the
Florida Retirement System as a whole has an actuarial valuation done, it has a
financial position, and it has an unfunded liability. He explained how the unfunded liability next
year is going to be allocated back to all of the members throughout the state and
advised that when he does his presentation next year, he will walk the Board
through this change and show them what the impact in the financial statements
was. He stated this requirement has been
in the commercial sector for over 20 years and it is just now that the
government sector has to pick up for that.
Chairman
Carey thanked Mr. O’Keefe for coming in and noted the timing is important
because of the County is refunding their water and sewer bonds that will happen
later this month.
Commissioner
Horan commended the Clerk's Office as well as the Moore Stephens Lovelace firm on
the CAFR. He stated he particularly
finds what the Clerk's Office does in the statistical section beginning on page
141 useful. He discussed the County’s
headcount numbers, which show general government employees going from 540
employees in 2007 to now being somewhere in the neighborhood of the 300s. Employees are being focused more on the
County’s core functions and the CAFR really helps him in terms of identifying
what the County’s core functions are, how many people are performing those core
functions, how much they cost, and he added it prepares him for the budgeting
process.
Regarding
the new GASB standard relating to the Florida Retirement System, Commissioner
Horan asked, since the number the State gives the County is an actuarially
determined number, will that number be audited.
Mr. O’Keefe explained the Auditor General will audit that number and
give comfort that it is the right number for Seminole County. He noted that is going to be a lump number
and how the County allocates it through to the other funds will be a decision
that has to be made internally. He added
that headcount is the common methodology for allocating that lump number and he
cannot imagine doing it any other way.
Jenny
Spencer, County Finance Director, addressed the Board to further explain that
the allocation will be similar to how the other Post Employee Benefits are done. She stated currently the allocation is done based
on FTE (Full-Time Employment), so it will be in the same format.
Commissioner
Henley questioned whether or not, should it become necessary in the future for
the Board to borrow money, they could loan themselves money from the Enterprise
Fund, where they have one fund with $25 million in reserve and pay themselves
interest. Mr. O’Keefe advised that
unless there is something that restricts it within a bond covenant, they have
that ability. Commissioner Henley noted
that the financial strength of this County did not happen by accident. Mr. O’Keefe clarified that there are no bonds
in the Solid Waste Fund. He pointed out
Seminole County’s Solid Waste Fund is the first he has seen where their closure
and post-closure costs are fully funded, and it is rare to see that.
Commissioner
Constantine commented that there is $29 million in the Solid Waste Fund and the
ongoing cost per year is $12 million. He
stated even if it was not funded next year, it would be fully funded with
another $5 million in excess. Mr.
O’Keefe stated when the hurricanes hit in 2004, the County had such strong
reserves in the Solid Waste Fund and that really saved the day for Seminole
County. Commissioner Henley noted it
allowed the County to recover quickly because they spent $54 million to put the
County back together quickly. Chairman
Carey stated it took two years for FEMA to reimburse Seminole County.
Upon
inquiry by Commissioner Dallari regarding how Seminole County compares to other
counties, Mr. O’Keefe advised in the past they have done quite well fiscally
compared to other counties his firm has audited and he will obtain the CAFRs
for the other counties and put together a comparison like he has done in the
past and provide that to the Board.
Upon
inquiry by Commissioner Dallari as to his recommendations, Mr. O’Keefe stated
he is currently advising entities if they are deep into dependency on federal
grants in particular, they have to be a little careful and leery because the
federal government's deficit continues to grow, and at some point in time he
thinks a bubble is going to break and the federal government is going to start
saying they do not have enough money to allocate down to the local
governments. He advised there is a
schedule in the back of the CAFR showing the federal programs totaling $15
million. He stated it is not as bad as
some entities he sees but it is good to be aware of it rather than programs just
being cut off, which could happen.
Commissioner
Horan advised not only could it happen, it is happening, especially in the
social services area. He stated over the
past few years, the County has experienced reductions in a lot of the community
services programs, which is why it is so important to have a partnership with
so many great civic, community and 501(c)(3) organizations, as well as the
Sheriff's Office.
Chairman
Carey stated that after the hurricanes the County’s reserves had been depleted
because of that and the reserve percentages were very low and very
concerning. She advised the County
worked very hard when things were really going well to rebuild their reserves
and to build a rainy-day fund so if they had another downturn that they could
survive it without needing to raise taxes.
She advised the millage rate in Seminole County for ad valorem taxes is
lower than it was ten years ago, the utility tax is one of the lowest at 4% while
surrounding counties are at 10%, and there is not a stormwater fee. Chairman Carey stated Seminole County has one
of the lowest tax rates in the State of Florida.
Chairman
Carey thanked Mr. O’Keefe for attending and giving a great report. She requested Ms. Spencer circulate the
presentation around electronically to all the Commissioners and if they have
questions at a later time, they can reach out to Mr. O'Keefe one-on-one.
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Chairman
Carey recessed the meeting of the Board of County Commissioners at 10:26 a.m.,
and convened as the U.S. Highway 17-92 Community Redevelopment Agency (CRA).
U.S. HIGHWAY 17-92 CRA
With
regard to public participation, no one in the audience spoke in support or in
opposition to Items #4 and #5 and public input was closed.
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Agenda Item #4 – A-0598-15
Sonia
Fonseca, U.S. 17-92 CRA Program Manager, addressed the Board to present a
funding request in the amount of $25,000 from PRISM International, Inc. to
provide business training services to businesses located within the U.S. 17-92
CRA corridor. Ms. Fonseca presented the
request as outlined in the Agenda Memorandum.
She advised approval of this funding request will also allow the
businesses to have a platform where they can communicate with each other as
well as other businesses in the country in order to share their concerns and
discuss different business topics.
Additionally, PRISM is going to provide diversity training modules
through licensing to allow the CRA, through its website, to continue to engage
and reach out to businesses that visit the website for a period of three
years.
Ms.
Fonseca advised both the Technical Advisory Committee (TAC) and Redevelopment
Planning Agency (RPA) recommended approval of this funding; however, although
this activity meets one of the outlined goals in the plan, staff does not
recommend funding because it is not a budgeted activity and it is not a
catalyst project pursuant to the Board-approved definition during last year’s
work session. She advised a
representative of PRISM is present today to answer any questions regarding the
training itself.
Chairman
Carey stated although this sounds like a great project and a great program, it
is not one of the goals for the CRA; and they have given very strict guidelines
about the limited funds the CRA has left and how the Board wanted to see the funds
moved forward. She explained that her
issue with these types of items coming forward is that this Board has already taken
a position on how they want to focus the balance of this money in the CRA. She stated the CRA was not created to provide
job training. She stated the County has
other dollars that they use for that; and they already fund job training for
small businesses, both through their incubator programs as well as offer
training and classes in their libraries.
She added that Economic Development also does quarterly classes for
businesses.
Upon
inquiry by Commissioner Dallari, Pamela Lynch, Business Development Manager
with Economic Development, addressed the Board to advise the County funds
$50,000 towards GrowFL as well as the Florida High Tech Corridor Virtual
Entrepreneur Center. Chairman Carey
added that the County provides $150,000 to the Incubator at the Port Authority and
to the UCF Incubator program.
Commissioner
Horan stated the County has published the business community goals, objectives
and guidelines that they use in terms of making their applications. He opined this application was probably made
sometime last summer in 2014 before the Board had discussions regarding focusing
the funds on infrastructure. He stated
they have not changed those goals, objectives and policies formally, so when
somebody goes to the website or when somebody looks at the CRA goals, objectives
and rules that they are supposed to operate by, those are still there.
Ms.
Fonseca stated in the application itself, the appeals process is outlined. She explained that if an applicant brings
forth something that they can say relates to something in the Master Plan and
staff does not bring it forward to the RPA, the appeal process kicks in and staff
is obligated to bring it to the RPA. She
stated if the RPA declines them, they do not come before the CRA.
Commissioner
Horan noted the only place the cities get to participate is at the RPA
level. He stated if the policy has been changed,
staff should provide new goals, objectives and policy standards so that the
public and the business community understand that there has, in fact, been a
change. Ms. Fonseca advised staff has a
draft of that in review at the moment.
Chairman
Carey agreed with Commissioner Horan and requested that Ms. Guillet provide
those changes to the Board as soon as possible, either at the next meeting or
the meeting in May, because it is currently sending a mixed message. She stated these businesses put a lot of
energy into these businesses submitting these applications.
Motion by
Commissioner Henley, seconded by Commissioner Dallari, to deny the funding
request in the amount of $25,000 from PRISM International, Inc. to provide
business training services to businesses located within the U.S. 17-92 CRA corridor.
Districts
1, 2, 3, 4 and 5 voted AYE.
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Agenda Item #5 – A-0673-15
Ms.
Fonseca presented a request to approve the Second Amendment to the Interlocal
Agreement between the U.S. 17-92 CRA and the City of Sanford, revising the
completion date for the design phase of the U.S. 17-92 Beautification Project
from Park Drive to First Street within the City of Sanford from April 16, 2015
to April 16, 2016. Ms. Fonseca presented
the request as outlined in the Agenda Memorandum.
Motion by
Commissioner Horan, seconded by Commissioner Constantine, to approve the Second
Amendment to U.S. 17-92 Street Beautification Project City of Sanford/U.S.
17-92 CRA Agreement, revising the completion date for the design phase of the
U.S. 17-92 Beautification Project from Park Drive to First Street within the
City of Sanford from April 16, 2015 to April 16, 2016.
Districts 1, 2, 3, 4 and 5 voted AYE.
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Chairman Carey adjourned the
meeting of the U.S. Highway 17-92 Community Redevelopment Agency at 10:35 a.m.,
and reconvened as the Board of County Commissioners.
COUNTY MANAGER’S CONSENT AGENDA
Ms. Guillet advised that staff has requested Item #8 and #9,
HOME Agreements between Seminole County and Habitat for Humanity of Seminole
County and Greater Apopka, be pulled
from the Agenda. She advised Item
#16, Interlocal Agreement between Seminole County and the Florida Department of
Health relative to the Rabies Control Program, and Item #19, Resolution
implementing Budget Amendment Request (BAR) #15-064 relating to a 1,000-gallon
potable water tank at Seminole County Fire Station 42, have been pulled from the Agenda.
Commissioner Dallari asked that Item #21, Resolution
implementing Budget Amendment Request (BAR) #15-066 through the 2014
Infrastructure Sales Tax Fund to appropriate budget of $1,300,000 from the SR
426/CR 419 Widening Project be pulled
for a separate discussion.
Commissioner Horan requested Item #28, request to award IFB-602191-15,
term contract for UPS Maintenance, Repair and Battery Replacement to Jantech
Services, Inc., Odessa, be pulled for a
separate discussion.
With regard to public participation, no one
in the audience spoke in support or in opposition to the Consent Agenda and
public input was closed.
Motion by
Commissioner Horan, seconded by Commissioner Henley, to authorize and approve
the following:
County
Manager’s Office
Business
Office
6. Approve travel and mileage reimbursement to
Commissioner Lee Constantine for travel during January through March of 2015. (A-0686-15)
Community
Services
Community
Development Division
7. Approve and authorize the Chairman to execute the
Seminole County and Bread of Life of Central Florida, Inc. Subrecipient
Agreement for Program Year 2014-2015. (A-0642-15)
8. Pulled from the Agenda request to approve the HOME Agreement
between Seminole County and Habitat for Humanity of Seminole County and Greater
Apopka, Florida, Inc. to construct four, single-family owner-occupied home
units to be sold to very low and low-income households in Seminole County. (A-0653-15)
9. Pulled from the Agenda request to approve the HOME Agreement
between Seminole County and Habitat for Humanity of Seminole County and Greater
Apopka, Florida, Inc. to construct two, single-family owner-occupied homes. (A-0654-15)
Development Services
Planning & Development Division
10. Authorize
release of Water and Sewer Performance Bond #59BSBGQ7538 in the amount of
$223,441.91; and Road, Streets, and Drainage Performance Bond #59BSBGQ7539 in
the amount of $287,673.84 for Tuska Reserve; Meritage Homes of Florida, Inc.,
Applicant. (A-0570-15)
11. Authorize
release of Water and Sewer Performance Bond #800013293 in the amount of
$177,958.28; and Private Roads Performance Bond #800013292 in the amount of
$464,417.50 for Lakeside Estates; Meritage Homes of Florida, Inc., Applicant. (A-0575-15)
12. Authorize
release of Roads, Streets, and Drainage Performance Bond #SU1128420 in the
amount of $454,774.37 for Walden Cove Subdivision; Taylor Morrison of Florida,
Inc., Applicant. (A-0583-15)
Environmental
Services
Utilities
Engineering
13. Approve
and authorize the Chairman to execute a Utility Work Agreement between
Skanska-Granite-Lane, a Joint Venture, and Seminole County in order to have
Seminole County utilities relocated at the Contractor’s expense as a portion of
the overall construction of I-4 for the project known as the I-4 Ultimate
Project. (A-0669-15)
Leisure Services
Tourism Development Division
14. Approve
and authorize the Chairman to execute an Agreement between the Sanford Chamber
of Commerce, Seminole County, the Economic Development Commission of
Mid-Florida, the Sanford Airport Authority and Orlando Sanford International,
Inc. in the amount of $4,000 per partner per year for the funding of two
visitor information booths at the Orlando Sanford International Airport for a
term of three consecutive years from date of execution. (A-0563-15)
Public Safety
Business Office
15. Approve
and authorize the Chairman to execute appropriate Resolution #2015-R-71,
renaming a segment of Ronald Reagan Boulevard to Sanford Avenue.
(A-0533-15)
Animal Services Division
16. Pulled from the Agenda request to approve the Animal Rabies
Control Program Interlocal Agreement between Seminole County and the Florida Department
of Health in Seminole County; and delegate authority to the Animal Services
Division Manager to execute the Agreement and approve and execute any future
modifications. (A-0662-15)
Public Works
Engineering Division
17. Approve
and authorize the Chairman to execute an Interlocal Agreement between Orange
and Seminole Counties for the Lake Pickett Hydrologic-Nutrient Budget and Water
Quality Management Plan Evaluation. (A-0656-15)
Resource Management
Business Office
18. Approve
submittal of an application to the U.S. Department of Justice through its
FY2015 Adult Drug Court Discretionary Grant Program, requesting up to $200,000
in grant funding for the Adult Drug Treatment Court, and authorize the County
Manager or her designee to execute any documents associated with the grant
application. (A-0666-15)
Budget and Fiscal Management Division
19. Pulled from the Agenda request to approve and authorize the
Chairman to execute a Resolution implementing Budget Amendment Request (BAR)
#15-064 through the Fire Protection Fund to appropriate budget of $32,000 from
reserves for the replacement of the 1,000-gallon potable water tank at Seminole
County Fire Station 42. (A-0649-15)
20. Approve
and authorize the Chairman to execute appropriate Resolution #2015-R-72,
implementing Budget Amendment Request (BAR) #15-065 through the Public Works
Grants Fund in the amount of $124,107 to recognize additional grant funding for
the construction phase of the SR 46 Gateway Sidewalk Project and to reduce 2001
Infrastructure Sales Tax funds in this project. FPN#417484-1-58-01/58-02/68-01 (A-0618-15)
22. Approve
and authorize the Chairman to execute appropriate Resolution #2015-R-73,
implementing Budget Amendment Request (BAR) #15-070 in the amount of ($1,183,285)
through the Economic Development Fund to appropriate funding for approved Job
Growth Incentive (JGI) Grant Award with Aerosim Flight Academy, Inc. in the
amount of $100,000 ($50,000 to be provided from the City of Sanford) to cancel
funding previously allocated for Job Growth Incentive (JGI) and Qualified
Target Incentive (QTI) awards which have been cancelled, and to true up
beginning fund balance. (A-0628-15)
23. Approve
and authorize the Chairman to execute appropriate Resolution #2015-R-74,
implementing Budget Amendment Request (BAR) #15-072 through the General Fund to
appropriate $19,014 of donations received for the engraving of names at the
Heroes Memorial site. (A-0685-15)
Purchasing & Contracts Division
24. Waive
the procurement process (Section 3.556) and award M-602249-15/TLR, Playback
System Upgrade for SGTV, to Encore Broadcast Systems, Winter Springs; and
authorize the Purchasing & Contracts Division to execute the documents. (A-0621-15)
25. Approve
Work Order #11, Salt Creek Culvert Replacements under PS-8146-12/JVP, Master
Agreement for National Pollutant Discharge Elimination System (NPDES) Services
with CDM Smith, Inc. of Maitland, in the amount of $199,823.48; and authorize
the Purchasing & Contracts Division to execute the Work Order. (A-0620-15)
26. Approve
Work Order #12, Black Hammock Creek Restoration and Treatment System, Salt
Creek Final Design under PS-8146-12/JVP, Master Agreement for National
Pollutant Discharge Elimination System (NPDES) Services with CDM Smith, Inc. of
Maitland, in the amount of $143,615.40; and authorize the Purchasing &
Contracts Division to execute the Work Order. (A-0632-15)
27. Approve
Work Order #83, Bear Gully Road Drainage and Sidewalk Improvements, under
PS-4388-09/VFT, Master Services Agreement (MSA) for Design of Minor Projects
with Construction Costs Less than $1,000,000 with HNTB Corporation of Lake
Mary, in the amount of $151,448.80; and authorize the Purchasing &
Contracts Division to execute the Work Order. (A-0660-15)
29. Award
RFP-602202-15/LJS, Promotional Assessment Testing Process for Ranks of
Battalion Chief and Lieutenant, to CPS HR Consulting, Atlanta, GA; and
authorize the Purchasing & Contracts Division to execute the Agreement. (A-0602-15)
30. Award
RFP-602203-15/BJC, Term Contract for the Processing of Clean Wood and
Vegetative Waste, to Raynor Shine Services, LLC, Ocoee; and authorize the
Purchasing & Contracts Division to execute the Agreement. (A-0623-15)
31. Award
RFP-602204-15/BJC, Legal Counsel for Seminole County Public Construction
Projects, to Michael C. Sasso, P.A., of Winter Park; and authorize the
Purchasing & Contracts Division to execute the Agreement. (A-0625-15)
32. Approve
revision to Agreement for RFP-9948-14/RTB, Infrastructure Sales Tax Program
Project Management Contract; and authorized the Purchasing & Contracts
Division to execute one Master Services Agreement (MSA) with CH2M Hill
Engineers, Inc., of Orlando. Estimated Annual Usage $500,000. (A-0678-15)
33. Approve
Amendment #4 to RFP-600453-08/BJC, Tourism Marketing Services Agreement, with
Paradise Advertising and Marketing, Inc., St. Petersburg; and authorize the
Purchasing & Contracts Division to execute the documents. (A-0645-15)
34. Approve
an increase to the Board-approved Estimated Term Usage under PS-8148-12/JVP,
Master Services Agreement (MSA) for Construction Engineering and Inspection
Services for projects less than $2,000,000 by an additional $750,000 annually. (A-0641-15)
Districts 1, 2, 3, 4 and 5 voted AYE.
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Agenda Item #21 -
A–0619-15
Regarding Item #21, Budget Amendment
Request #15-066 through the 2014 Infrastructure Sales Tax Fund to appropriate
budget of $1,300,000 from the SR 426/CR 419 Widening Project (Phase 2 and 3) to
establish the Countywide Fiber Expansion Project, Commissioner Dallari advised
this is a great example of Seminole County working together with the School
Board and extending the fiber optic ring to five of the schools. He commended the Board, staff and the School Board
for working together. He opined these
are the types of projects that Seminole County should be doing and he just
wanted to make sure the Board had some minor discussion on it.
Dr. Walt Griffin, Seminole County
School Board Superintendent, addressed the Board to thank them for the
acceleration of the expansion of fiber optic network upgrades. He advised the upgrades will really help the
last four schools, Geneva, Walker, Wekiva, and Altamonte Springs get on the fiber
optic network; and from the school level, it makes a huge difference. He opined the difference between DSL and
fiber optic is the difference between the 20th Century and the 21st
Century.
Upon inquiry by Commissioner Dallari,
Antoine Khoury, Public Works Director, addressed the Board to advise the
project will begin in the next few weeks and the completion date is the end of
2016.
Motion by
Commissioner Dallari, seconded by Commissioner Henley, to approve and authorize
the Chairman to execute appropriate Resolution #2015-R-75 implementing Budget
Amendment Request (BAR) #15-066 through the 2014 Infrastructure Sales Tax Fund
to appropriate budget of $1,300,000 from the SR 426/CR 419 Widening Project
(Phase 2 and 3) to establish the Countywide Fiber Expansion Project.
Districts 1, 2, 3, 4 and 5 voted AYE.
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Agenda Item #28 A –
0596-15
Regarding Item #28, IFB-602191-15,
Term Contract for UPS Maintenance, Commissioner Horan stated the reason he
asked to pull this item is he had some difficulty with the solicitation as it
related to the low bidder being declared non-responsive. He stated this solicitation involves a
preventative maintenance RFP for uninterrupted power system units and explained
what those systems do.
Commissioner Horan stated as part of
this solicitation, there were four proposers.
The solicitation asked for preventative maintenance service to be
provided. He stated the bids came in at
$157,000 for Jantech, who was determined by the staff to be the low responsive
bidder and Computer Power Systems (CPS), who was determined nonresponsive, at $116,000. He explained why CPS was determined to be
nonresponsive. The bid asked for a maintenance price to be put on every
particular UPS unit and on a number of those units CPS put in “zero” because
for particular units, the battery replacement is inexpensive.
Commissioner Horan stated CPS was
determined nonresponsive on the basis that that precluded the Purchasing
Department from awarding on a piecemeal basis or on a unit-price basis for each
particular unit, some units to some and some units to others. So consequently the low bidder by $41,000 was
disqualified because they were just going to go ahead and replace the battery
every six months in any event because of the cheapness of the battery.
Commissioner Horan explained that the
County awarded the contract on a lump-sum basis. He stated it seems to him that the
responsiveness issue is transcending form over substance. He stated what they are doing is awarding the
contract to the proposer who has a $41,000 higher cost and deeming unresponsive
the local proposer who was making a nonmaterial deviation from the response.
Chairman Carey advised all of the
numbers per unit were not part of this Agenda item so she wants the Purchasing
Director to speak to that. She stated if
the contract is going to be “toss the battery and replace it,” there is an
associated cost for that. She stated her
understanding of the recommendation from staff was that all the batteries be
maintained on a regular maintenance schedule.
She noted there were two firms deemed nonresponsive.
Ray Hooper, Purchasing & Contracts
Manager, addressed the Board to explain this bid was primarily for the preventative
maintenance of 48 locations throughout the County on UPS stations. The batteries are incidental to the
preventative maintenance services. CPS submitted
“zeros” for 26 locations out of the 48.
He noted this was not a Request for Proposal so the discussions between
the vendors are very limited, mostly toward clarification. He stated when staff tried to identify what
CPS meant in their bid, they got an indication that the price was included in
the other bid items, which would indicate an unbalanced bid, and an indication
that preventative maintenance is not needed, just replacement of the
batteries. They thought they were
dealing with a potential vendor that did not understand the scope of services,
which was primarily buying preventative maintenance at 48 locations, and deemed
them nonresponsive to their solicitation.
He advised the other firm was made nonresponsive because there is a
mandate requirement for a two-hour response time and the company had indicated
they could not make the two-hour response time.
Tony Qualls, Chief Information
Officer, addressed the Board to state he was not on the evaluation committee
for this RFP. He stated he was asked to
go back and review the RFP for technical application to see how things would
work. He stated he actually called the
vendor and asked if they understood the scope and what the County was looking
for. He suggested asking the vendor if they
understood what they were trying to bid on.
He thinks the County's intent is to ensure that they maintain the reliability
of their systems to ensure that the UPS units stay online and that there is an
actual requirement to visit each site at least every six months and provide a
written report on that site to ensure that the fans are cleaned out, the
connectors are clean with no dirt and dust buildup. He stated the County is trying to get a
system in place where they actually improve the service and are not having a
radio tower failure, a data center failure, or something like that.
Chairman Carey stated the County
actually had a failure where the dust covered the system and it overheated, so
it was not a battery at all. She advised
this contract is about somebody having their eyes on every one of the 48
locations that the County has every six months to make sure that everything
checks out and that it does not fail. Discussion
ensued with regard to why the low bidder was disqualified.
Chairman Carey suggested that they continue
this item until the next meeting and give the County Attorney’s Office an
opportunity to work with Purchasing to review it. If it truly was a lump-sum bid submitted by CPS,
then, in fact, the Board could reconsider that and not find them nonresponsive. Commissioner Horan requested staff review the
situation to determine if, in fact, that bidder should have been declared
nonresponsive. Upon inquiry by
Commissioner Dallari, Ms. Guillet advised this is not a time sensitive matter
where a decision has to be made today.
Speaker Request Form from Rick Kuzmich
was received and filed.
Motion by
Commissioner Horan, seconded by Commissioner Dallari, to continue request to
award IFB-602191-15, Term Contract for UPS Maintenance, Repair and Battery Replacement,
to Jantech Services, Inc., and request staff review the bids to determine if
Computer Power Systems should have been determined to be nonresponsive.
Under discussion, Chairman Carey advised
that when the County Attorney’s Office comes back with their determination,
that is the decision the Board will go with.
Commissioner Dallari pointed out the Board still needs to review it and
Chairman Carey clarified they will not take away the decision of the Board.
Districts 1, 2, 3, 4 and 5 voted AYE.
COUNTY
ATTORNEY’S AGENDA
Agenda Item #35 –
A-0677-15
Lynn Porter-Carlton, Deputy County
Attorney, addressed the Board to present a request for a fee increase from Fisher & Phillips, LLP, the
County’s Labor Counsel. Ms.
Porter-Carlton advised Mr. Applegate sent a memo to the Board which contained
his recommendation that the Board grant the requested increase. The increase request is to $250 an hour and
the firm has indicated in their letter that they have not increased the rates
to the County since 2007.
Commissioner Dallari stated he would like to see what the going
rate is for the surrounding area.
Commissioner Henley left the meeting at this time.
Chairman Carey stated Fisher & Phillips has done great work
for Seminole County but they have been doing it since 1976 and they do not even
have a contract. It has been a
continuing agreement. She stated they
have come before the Board in the last couple of years with rate
increases. Their letter indicates that as
of October 1st, they are going to come back to the Board to request
yet another increase. She stated she
asked Ms. Porter-Carlton to provide the rates the County is paying their other
legal counsel. She noted that many of
the firms that the County is working with are all well under $250 an hour.
Ms. Porter-Carlton stated in 2013 when Fisher & Phillips sent
a request for a fee increase, it did not come before this Board because the
County Attorney did not recommend moving forward on it. She added that in the past the Board has
considered a fee increase request from this firm and turned it down. Chairman Carey noted the Board has also
approved some rate increases for this firm.
She opined it may be time to go out to the marketplace and just see what
is out there. She stated this may be a
great rate for the work that Fisher & Phillips does. She advised because of where they are today
with their negotiations with Public Safety, she does not think that it is a
good time for the County to change firms but she thinks it may be time for them
to go out for an RFP.
Commissioner Henley reentered the meeting at this time.
Upon inquiry by Commissioner Horan, Chairman Carey clarified
that Fisher & Phillips’ rate is currently $210 per hour and they want to
raise it to $250 with the intent of going to $275 in October.
Chairman Carey opined that an RFP may be “telling” to the Board
and it may be that they come back and hire Fisher & Phillips again. She stated the Board will then know what the
market is for this kind of specialized rate.
Commissioner Dallari stated he would like to see a spreadsheet of all
the labor attorneys in the area to know what the rates are. Commissioner Horan agreed with Commissioner
Dallari and opined that what the Board should be looking at is an increase as
of the next fiscal year because the County does not have it budgeted for this
year. He stated they have it budgeted at
$210 an hour, taking into consideration that they would be using Fisher &
Phillips more this year because of the negotiations with the County’s
firefighters. He stated if the Board
goes with either an RFP or with some kind of a survey of what the rates are,
they really should be dealing with the October 1st date and should not
be dealing with the rest of this fiscal year.
Ms. Porter-Carlton advised the only reason this item was brought before
the Board was because of the receipt of the letter from the firm saying they
were requesting an immediate rate increase.
Upon inquiry by Commissioner Constantine, Ms. Porter-Carlton
stated the letter was simply a request, and there was nothing indicating the
firm will leave the contract if they do not get the increase. Commissioner Constantine advised he thinks it
is fine to look at the request right now, but he thinks they should tell this
firm they will start negotiating at the next fiscal year. He stated in the meantime the Board can look
at the spreadsheets of fees and other things.
Motion by
Commissioner Constantine, seconded by Commissioner Horan, to deny Fisher &
Phillips, LLP’s request for a fee increase from $210 per hour to $250 per hour;
and direct staff to survey the area to determine if they want to go forward
with an RFP.
Districts 1, 2, 3, 4 and 5 voted AYE.
CONSTITUTIONAL
OFFICERS’ CONSENT AGENDA
Motion by
Commissioner Dallari, seconded by Commissioner Horan, to approve the following:
Clerk's Office
36. Approve
Expenditure Approval Lists dated March 9, 16 and 23, 2015; Payroll Approval
List dated March 12, 2015; and the BCC Official Minutes dated March 10, 2015. (A-0663-15)
The Board noted, for information only, the following Clerk’s
“Received and Filed”:
1.
Letter
to Zane Beard from Commissioner Robert Dallari re: Appointment to the Seminole County Board of Adjustment
to complete a 2-year term ending January 1, 2017.
2.
Certified
copy of the City of Longwood’s Annexation Ordinance #15-2056 adopted March 2,
2015.
3.
Rider
for reduction of Performance Bond #3215631 for the Peninsula at Island Lake
Subdivision, approved by the BCC on March 10, 2015.
4.
Exhibit
A, Promissory Note, dated April 1, 2015, City of Casselberry, in the amount of
$1,511,245 for the Oxford Road Redevelopment Project.
5.
Audit
Report of Clerk of the Circuit Court and Comptroller Financial Statements Year
Ended September 30, 2014, prepared by Moore Stephens Lovelace, P.A.
6.
First
Amendment to the Florida Department of Environmental Protection Fully Executed
Agreement with Seminole County re:
Seminole Wekiva Trail Project.
7.
Addendum
#1 to the Pearl Lake Estates PD Developers Commitment Agreement, #15-20500002;
Taylor Morrison of Florida, Inc., Owner.
8.
Development
Order #15-27500012, Alcoholic Beverage License for 1425 Tuskawilla Road;
Tuskawilla Park SC Ltd., Owner.
9.
Conditional
Utility Agreements for Water, Wastewater & Reclaimed Water Service;
Standard Pacific of Florida for the project known as Turnberry.
10.
Conditional
Utility Agreements for Water, Wastewater & Reclaimed Water Service; Zimmer
Poster Service for the project known as Autozone.
11.
Customer
Agreements for Reclaimed Water Rates and Reclaimed Water Flow, Distribution,
Delivery and Spray Easement for the project known as Integra Village/Panther
Sanford/Villages LLC.
12.
Third
Amendment to IFB-601000-10.
13.
Second
Amendment to RFP-601035-10.
14.
Ninth Amendment
to RFP-601461-12.
15.
IFB-602129-14,
Post Exposure Prophylaxis (PEP) Consulting Agreement with Jason C. Sniffen, DO
and/or Christopher D. Cooper, MD.
16.
IFB-602158-14,
Term Contract for Fence Parts, Repairs and Installation Services with All-Rite
Fence Services.
17.
RFQ-602184-15,
Consultant Services Agreement with Research Data Services, Inc.
18.
SS-602228-15,
AT&T Intrado Viper System Switched Ethernet Services (IT) and Price
Schedule.
19.
Pet
Rescue Cooperative Service Agreements as follows: A New Beginning Pet Rescue; Central Florida
Pug Rescue, Inc.; Coastal Poodle Rescue, Inc.; Eskie Rescuers United American
Eskimo Dog Rescue, Inc.; Florida Poodle Rescue; Greyhound Pets of
America/Greater Orlando; Poodle and Pooch Rescue, Inc.; RAIN – Rescuing Animals
in Need, Inc.; and T.E.A.R.S., Inc.
20.
M-0134-15,
Basic Agreement with GAI Consultants, Inc.
21.
Amendment
#11 to Work Order #56 to PS-1529-06.
22.
Amendment
#1 to Work Order #2 to PS-2144-07.
23.
Corrected
Work Order #76 to PS-3914-08.
24.
Work
Orders #80 and #81 to PS-4388-09.
25.
Change
Order #12 to Work Order #4 to RFQ-5888-10.
26.
Work
Order #9 to PS-6658-11.
27.
Work
Order #10 to PS-8072-12.
28.
Work
Orders #9 and #10 to PS-8146-12.
29.
Amendment
#1 to Work Order #19 to PS-8186-13.
30.
Amendment
#2 to Work Order #1 to PS-8286-13.
31.
Work
Order #1 to PS-9462-14.
32.
Closeout
to CC-8160-12.
33.
Change
Order #1 to Work Order #26 to CC-8199-12.
34.
Corrected
Change Order #4 to CC-8457-13.
35.
Closeout
to CC-8898-13.
36.
Closeout
to Work Order #2 and Work Order #5 to CC-9192-13.
37.
Change
Order #1 to CC-9276-14.
38.
Change
Order #1 to CC-9753-14.
39.
Parks
Contracts for Services with Daneen L. Botsko, Megan Weeks, Jeff Bierd, Jr.,
Colleen Puglisi, Mariella Dorr, Natalie Keene-Krops, and Norene A. Koester.
40.
Addendum
to the Etor PD Seminole County Development Order, #15-20500005.
41.
Addendum
#1 to the Old Lockwood PD Developer’s Commitment Agreement (a/k/a Bellevue).
42.
Bids as
follows:
RFQ-602184-15
from Research Data Services, Inc.,
University of Central Florida, Kerr & Downs
Research, and Abt SRBI, Inc.;
IFB-602191-15
from Jantech Services, Inc. and UP
Systems, Inc.;
RFP-9948-14
from URS Corporation Southern, CH2M Hill
Engineers, Inc., Kelly Collins & Gentry,
Inc., and Skanska USA Building, Inc.;
CC-9859-14 from
Gibbs & Register, Inc. and Masci
General Contractor, Inc.;
CC-9942-14 from
Prime Construction Group, Inc. and AJC
Construction, LLC;
PS-0033-15 from
Architectural Design Collaborative,
Inc., Architecture Studio, Inc., Bentley
Architects + Engineers, Inc., GLE
Associates, Inc., KTH Architects, Inc., Lunz
Prebor Fowler Architects, Paradigm Engineers
& Constructors, KZF Design Studio, and
Pyramid Engineering, Inc.;
IFB-602221-15 from The Battery Bank, Batteries by Fisher,
Inc., Cherokee Government Applications, LLC; and Royal Battery Distributors,
Inc.
Districts 1, 2, 3, 4 and 5
voted AYE.
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Motion by
Commissioner Dallari, seconded by Commissioner Henley, to approve the
following:
Sheriff’s Office
37. Approve
contribution of $6,000 from the Sheriff's Law Enforcement Trust Fund to provide
funding in support of "Project Graduation 2015," an alcohol and drug-free
celebration for Seminole County high schools on graduation night. (A-0630-15)
Districts 1, 2, 3, 4 and 5
voted AYE.
REGULAR AGENDA
Agenda Item #38 – A-0539-15
Rebecca Hammock, Planning & Development Division
Manager, addressed the Board to present a request to consider a Release of Lien
for Case #12-70-CEB on property located at 1870 Ranchland Trail, Longwood, Tax
Parcel #30-20-30-300-0190-0000, Drew Mooty, Owner. Ms. Hammock reviewed the background timeline
as outlined in the Agenda Memorandum and noted that a lien was imposed on April
24, 2014 on property located at 1880 Ranchland Trail, Longwood, Tax Parcel
#30-20-30-300-0190-0000. She explained
that pursuant to Florida Statutes, the lien was against the land where the
violations existed and upon any other real or personal property owned by the
Respondent; therefore, the lien also attached to the adjacent vacant property
at 1870 Ranchland Trail.
Ms. Hammock advised that the property located at
1880 Ranchland Trail is still not in compliance and the vacant property located
at 1870 Ranchland Trail is under contract for sale. The Applicant is requesting a Release of Lien
for the vacant property because he is attempting to sell that property in order
to have funds to bring the property located at 1880 Ranchland Trail into
compliance and pay back taxes. Ms.
Hammock stated that staff is recommending denial since the property where the
violations exist still remains out of compliance. She did point out that if the Board does
decide to grant the requested Release of Lien, a lien will still remain on 1880
Ranchland Trail providing the County some assurance that the property will be
brought into compliance.
Upon inquiry by Chairman Carey, Ms. Hammock
confirmed that the request is to release the lien on 1870 Ranchland Trail and
staff’s recommendation is that the lien would remain on 1880 Ranchland
Trail.
Speaker Request Form from David Sweet was received
and filed.
Motion by
Commissioner Henley, seconded by Commissioner Dallari, to approve a Release of
Lien for Case #12-70-CEB on the vacant property located at 1870 Ranchland
Trail, Longwood, Tax Parcel #30-20-30-300-0190-0000, owned by Drew Mooty
contingent upon the Applicant bringing the property located at 1880 Ranchland
Trail into compliance by requesting a building permit; and once the property is
sold, paying the back taxes owed.
Under discussion and upon
inquiry by Commissioner Dallari, Commissioner Henley suggested giving the Applicant
90 days to bring the property at 1880 Ranchland Trail into compliance. He suggested also giving the staff the
authority to grant delays if there is a problem in the closing that calls for a
delay rather than bringing it back to the Board.
Commissioner Henley stated
the intent of the motion is that the Applicant will have the violations under
control within the next 60 to 90 days; and if there is a problem with the
closing, then staff would have the right to extend it past 90 days without coming
back to the Board.
Chairman Carey stated she
wanted to clarify that the motion is within the next 90 days, the Applicant
will bring 1880 Ranchland Trail into compliance. She added if staff needs to extend the
timeframe for closing purposes, then staff could continue to extend up to 180
days.
Upon inquiry by
Commissioner Constantine, Commissioner Henley stated the Applicant has a
contract offer on 1870 Ranchland Trail but he cannot close due to the lien.
Upon inquiry by
Commissioner Constantine, David Sweet, 1985 East 4th Street, on
behalf of the Applicant, addressed the Board to state the closing date cannot
be set until a determination is made by the Board regarding the lien.
Commissioner Constantine
confirmed that the intention is to release the lien on 1870 Ranchland Trail and
the Applicant will get a contract and close on that property. Within the timeframe, the Applicant will need
to bring 1880 Ranchland Trail into compliance and pay the back taxes. He stated the lien will continue to accrue on
1880 Ranchland Trail. Commissioner
Constantine questioned what the cost would be to bring 1880 Ranchland Trail
into compliance. Ms. Hammock advised she
does not have an estimate. She explained
the Applicant is claiming he needs the proceeds of the sale of 1870 Ranchland
Trail to bring 1880 Ranchland Trail into compliance. She stated 1880 Ranchland Trail does not have
a Certificate of Occupancy and it appears it was converted to a residential structure;
so staff’s understanding is the Applicant would need to do a Change of Use and
apply for current building permits. She
stated the Applicant has not determined if that is the route he would like to
go or if he is going to apply for an agricultural exemption.
Chairman Carey stated before
the lien is released, the Applicant has got to bring 1880 Ranchland Trail into
compliance. The motion is contingent
upon bringing 1880 Ranchland Trail into compliance within 90 days, with staff
having the ability to extend that up to 180 days, as well as the back taxes
being paid for both parcels as a proceed of this closing.
Ms. Guillet advised that
while she understands where the Board is trying to go and appreciates it,
logistically, she thinks it is a problem because the Applicant needs the
proceeds of the sale of 1870 Ranchland Trail to bring 1880 Ranchland Trail into
compliance. They cannot close until the
lien is released, so the Board will have released the lien in order for the Applicant
to get the proceeds. She opined making
the release of the lien contingent upon bringing the other side into compliance
is logistically problematic.
Ms. Guillet stated this is
a situation where there will still be an encumbrance on a piece of property. She recommended the Board release the lien on
1870 Ranchland Trail and maintain the lien on 1880 Ranchland Trail. Then they will still have a guarantee or some
sort of encumbrance to try to get 1880 into compliance. Ms. Guillet stated logistically, what is
being suggested will not work because they will need to release the lien before
they can get the proceeds to bring the other property into compliance. Commissioner Henley stated that is exactly
what his motion accomplishes; it releases the lien on one.
Chairman Carey questioned
whether Commissioner Henley’s intent was that the release of lien would be
contingent upon bringing 1880 Ranchland Trail into compliance. Commissioner Henley confirmed that is his
intent because bringing it into compliance means that the Applicant will apply
for a permit on 1880 Ranchland Trail.
Upon inquiry by Chairman
Carey, Mr. Sweet stated the Applicant applied for a building permit in 2013. He advised the plans did pass, but due to other
things that occurred after that, the building permit expired.
Chairman Carey stated the
issue is that the Applicant has turned a pole barn into a home without a
building permit, and that is a big problem in Seminole County. She stated she understands the intent of
Commissioner Henley’s motion is that the Applicant remedy that before the lien
is released on 1870 Ranchland Trail. She
stated the Applicant’s contract will have to be subject to 1880 Ranchland Trail
being in compliance in order for the lien on 1870 Ranchland Trail to be
released.
Commissioner Dallari
stated that is not what Commissioner Henley said.
Commissioner Henley
reiterated that his intent is to release the lien on 1870 Ranchland Trail provided
the Applicant pays the back taxes and brings 1880 into compliance by applying
for a permit. Then the Applicant can
come back to the Board regarding the amount of the lien that this Board is not
releasing at this time.
Chairman Carey noted
applying for a building permit will not bring the 1880 Ranchland Trail property
into compliance but it will start the function.
She restated the motion is to release the lien on 1870 Ranchland Trail, and
leave the lien on 1880 Ranchland Trail, and it is contingent upon the Applicant
paying the back taxes and applying for a building permit prior to the lien
being released. Ms. Hammock stated her
understanding from speaking with Commissioner Henley was the motion was to
release the lien on 1870 Ranchland Trail and then anticipate with the sale of
the property that then the Applicant would bring 1880 Ranchland Trail into
compliance.
Chairman Carey stated the
Applicant needed to apply for the building permit. The Applicant can bring the property into
compliance after the fact but he has to get a permit. She reiterated the Applicant needs to pay the
back taxes and apply for a building permit.
He can “final out” his building permit after the fact, and 1870 will be
released so that he can close on 1870. He
can take the money and bring 1880 into compliance. She stated if the Applicant needs to come
back and talk to the Board about anything else on the 1880 property, that will
be a subject for a separate day.
Commissioner Constantine
reiterated that Commissioner Henley stated the Applicant would have 90 days to
bring the property into compliance after the release. Chairman Carey stated after the Board releases
the lien, the “horse is out of the gate.”
She stated the lien is still on 1880, but if they release the lien on
1870 in order for the Applicant to sell the property and he sells it and still
has not brought 1880 into compliance, they cannot go back and unwind the sale
on 1870. She stated that all the
Applicant has to do is apply for the building permit and pay the taxes to which
the seconder agreed.
Ms. Hammock stated her
understanding was the Applicant cannot pay the back taxes until the sale of
1870 has gone through. Chairman Carey
stated that is not the motion on the floor.
She added they can escrow the taxes on a sale and work through that.
Districts 1, 2, 3, 4 and 5
voted AYE.
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Chairman Carey recessed
the meeting at 11:20 a.m., reconvening at 11:25 a.m.
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Agenda
Item #39 – A-0664-15
Pamela Lynch, Business
Development Manager with the Economic Development Division, addressed the Board to present a request to
approve a Jobs Growth Incentive (JGI) Funding Agreement with Deloitte
Consulting LLP and an Interlocal Funding Agreement between Seminole County and
the City of Lake Mary.
Ms. Lynch advised that
Craig Gaw, a senior manager with Deloitte, is present as well as
representatives from the City of Lake Mary and the Orlando Economic Development
Commission. She stated the JGI program
is locally administered between the County and the City. The program operates via agreements, an
Interlocal and a Program Agreement, and it is an inducement for new, expanding
and relocating target industry businesses.
Ms. Lynch reviewed the
request as outlined in the Agenda Memorandum.
She stated the funding request is for $1,700 per job equating to a total
award of $1.7 million. Monies are to be
disbursed after the jobs are created and after the jobs become vested. She advised the Lake Mary City Commission
approved to equally participate providing for a funding split of $850,000 from
each jurisdiction. Upon inquiry by
Chairman Carey, Ms. Lynch stated the City of Lake Mary approved this funding at
their commission meeting held on August 7, 2014.
No one spoke in support or
in opposition and public input was closed.
Commissioner Constantine
requested that Ms. Lynch state the four points he has made in the past. She stated the monies are going to be
distributed after the jobs are created, the average annual wage is above what
Seminole County's average annual wage is, this was part of a nationwide site
selection process, and they should not be in direct competition with other
local companies.
Motion by
Commissioner Constantine, seconded by Commissioner Henley, to approve the Jobs
Growth Incentive Funding Agreement between Deloitte Consulting LLP and Seminole
County, providing an incentive of $1,700 per job, for a total of $1,700,000 to
be split evenly with the City of Lake Mary, for the creation of one thousand
new jobs; and the Interlocal Funding Agreement with the City of Lake Mary,
addressing the City’s contribution of $850,000 to the JGI incentive.
Districts 1, 2, 3, 4 and 5
voted AYE.
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Agenda
Item #40 A – 0594-15
Rebecca
Hammock, Planning & Development, addressed the Board to present a request
to approve a Special Event Permit for the Orlando Philharmonic Orchestra
Concert Special Event.
No one
spoke in support or in opposition and public input was closed.
Motion by
Commissioner Constantine, seconded by Commissioner Henley, to approve a Special
Event Permit for the Orlando Philharmonic Orchestra Concert Special Event, to
be held on May 9, 2015 (Rain-out Day May 10, 2015) at 400 Woodbridge Road,
Longwood, within the Springs Association Recreation Area.
Districts 1, 2, 3, 4 and 5
voted AYE.
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Agenda
Item #41 A – 0676-15
Edward Bass, Resource
Management, presented a request to adopt two supplemental Resolutions
authorizing the issuance of the Water and Sewer Revenue Refunding Bonds, Series
2015A and Series 2015B in an amount not exceeding $164,000,000 and $37,000,000,
respectively, to provide for the refunding of the Water and Sewer Revenue
Bonds, Series 2006 and 2005. He detailed
what the approval of the two supplemental Resolutions will authorize and advised
staff recommends approval.
No one spoke in support or
in opposition and public input was closed.
Motion by
Commissioner Dallari, seconded by Commissioner Henley, to adopt appropriate
Resolution #2015-R-76, authorizing the issuance of the Water and Sewer Revenue
Refunding Bonds, Series 2015A; and appropriate Resolution #2015-R-77,
authorizing the issuance of the Water and Sewer Revenue Refunding Bonds, Series
2015B, in an amount not exceeding $164,000,000 and $37,000,000, respectfully,
to provide for the refunding of the Water and Sewer Bonds Series 2006 and 2005,
as presented by Mr. Bass.
Districts 1, 2, 3, 4 and 5
voted AYE.
Chairman Carey stated
these bonds will be going to the market at the end of this month.
Commissioner Dallari
thanked staff and the consultants on doing a phenomenal job.
Upon inquiry by Chairman
Carey, Margaret Lezcano, Stifel Nicolaus, advised as of market conditions on
Friday, Seminole County’s savings is $22 million over the course of the bonds.
-------
Chairman Carey reminded
everyone there will be a work session in Room 3024 following the afternoon BCC
meeting.
-------
The Board recessed the
meeting at 11:35 a.m., reconvening at 1:30 p.m., with all Commissioners and
all other Officials, with the exception of Clerk of Court Maryanne Morse who
was absent, Commissioner Lee Constantine who arrived late, and Deputy Clerk
Erin Leben who was replaced by Deputy Clerk Terri Porter, who were present at
the Opening Session.
PROOFS OF
PUBLICATION
Motion by Commissioner Dallari, seconded by Commissioner Horan, to
authorize the filing of the proof of publication for this meeting's scheduled
public hearing into the Official Record.
Districts 1, 2, 3, 4
and 5 voted AYE.
Commissioner
Constantine entered the meeting at this time.
PUBLIC
HEARINGS
LAND DEVELOPMENT CODE
AMENDMENT ORDINANCE
Agenda Item #42 – PH-2015-059
Proof of publication calling for a
public hearing to consider adoption of an Ordinance amending Chapters 2 and 30
of the Land Development Code of Seminole County to revise regulations regarding
building setbacks from natural water bodies, received and filed.
Jeff Hopper, Planning and
Development Division, addressed the Board to present the request as outlined in
the Agenda Memorandum. He advised that
staff recommends adoption of the Ordinance.
Commissioner Constantine confirmed
with Mr. Hopper that the required setbacks will be 50 feet except for swimming
pools, which will be less. He questioned
why this will affect only new requests.
Ms. Guillet advised the requirements were different and in two
places: the Comprehensive Plan reflected
50 feet and the Land Development Code reflected 30 feet. The Land Development Code was the standard
that was used to review development plans so as subdivisions were laid out and
as parcels were platted, they were platted based on the 30-foot setback as
opposed to the 50-foot setback. She
added that in the interest of not penalizing properties that were developed
under the pre-existing Land Development Code, staff is recommending that this
be prospective moving forward.
Commissioner Constantine requested
information on whatever is in the pipeline that will still be at 30 feet
instead of 50 feet. Tina Williamson,
Development Services Director, addressed the Board to advise she is not aware
of any specific developments that would be affected at this time. Chairman Carey stated if it is in the
pipeline now, the 50-foot requirement is going to apply. Ms. Williamson stated that is true so long as
they have not been platted or received preliminary subdivision approval by the
Planning and Zoning Board. Chairman
Carey requested staff get that information to Commissioner Constantine if there
are any in the pipeline at this time.
Upon inquiry by Commissioners Horan
and Dallari, Ms. Williamson explained none will be technically grandfathered in
because they are not non-conforming uses; they will just continue to comply
with the setbacks that were in effect at the time the lots were created.
Chairman Carey added that anything
that is built will remain. Ms. Guillet
stated that the standard under which a lot was platted will apply to that lot.
No one in the audience spoke in
support or in opposition and public input was closed.
Motion by
Commissioner Constantine, seconded by Commissioner Henley, to adopt Ordinance
#2015-7 amending Chapters 2 and 30 of the Land Development Code of Seminole
County to revise regulations regarding building setbacks from natural water
bodies.
Districts 1, 2, 3, 4 and 5 voted
AYE.
LEGISLATIVE UPDATE
Meloney Lung, Assistant County Manager,
addressed the Board and advised that Southern Strategy Group continues to work
diligently on the reimbursement of over $4 million dollars for overpayment of
the cost share in FY2009 through FY2012 for juvenile detention costs. Representative Bob Cortes is the sponsor for
the appropriation request and he has been working hard on the County’s
behalf. Movement is anticipated over the
next three weeks as the subcommittees begin to receive allocations for the
budgets and they move into large committees.
Ms. Lung stated regarding the water
resources bill, HB 7003 was approved the first week and no movement has
happened as yet. She said that SB 918 is
now in the Appropriations Committee and the House and Senate remain far apart
at this time. Ms. Guillet confirmed with
Ms. Lung that SB 918 is the Senate version of the water bill. Ms. Lung advised that Speaker Crisafulli and
President Gardiner are both very strong on their bills and are not reaching
middle ground at this time. She said
that SB 918 still possibly has some unfunded mandates in it that might affect
Seminole County, and Southern Strategy Group continues to work on that. If it gets on the agenda, she will make the
Board aware.
Ms. Lung reported that HB 391 and SB 896
regarding the relocation of utilities could have potentially cost quite a bit
of money for the County. Because the new
language in both the bills is more favorable, this would not impact Seminole as
much anymore. Her understanding is that
if it is a road project or a stormwater project, it will not have the
impact. Upon inquiry by Chairman Carey,
Ms. Lung stated she does not believe it will affect trail projects but will
verify that.
Commissioner Horan stated there was a very good exchange of
information among the Florida Association of Counties Legislative Executive
Committee members where a very good analysis was done by Leon County
concerning, he believes in the present language, what projects this bill would
affect. Chairman Carey asked Commissioner
Horan to ensure that he share this analysis with Ms. Lung and Alex Setzer,
Lobbyist. Commissioner Horan added that
he spoke with several legislators about this when he was in Tallahassee, but
the problem is that he is not sure the legislators really have a full
comprehension of what they are actually trying to accomplish with this
particular bill. He said he doesn’t know
where it is going but for some reason it is sliding through the committees
really fast without a lot of review or revisions. He concluded stating they really need to keep
an eye on this.
Ms. Lung stated she put SB 1352 on the list
for Southern Strategies last week and this is in regard to deferred comp. She explained this is a bill that would limit
the counties from having a deferred comp investment provider for longer than
five years and every time the five-year period is up, the counties would have
to go out and competitively bid this.
Chairman Carey and Commissioner Dallari both questioned why they would
do this. Commissioner Constantine stated
from what he understands, there was one legislator that got upset with a
certain county and decided to write a one-size-fits-all bill. Chairman Carey confirmed with Ms. Lung that
there is not a companion bill at this time.
Ms. Lung advised they will continue to monitor it.
In regard to the Lower Income Pool funding
question and Medicaid, Ms. Lung stated there is no solution yet so she does not
know what they are going to do with funding and the budget differential. She will advise if she hears anything.
COUNTY
MANAGER’S REPORT
Ms. Guillet advised
that at a previous meeting, a question was posed regarding EMS off-load
times. She added that this has been an
ongoing issue with all of the hospitals and Tad Stone will give an update on
where they are and some options for dealing with this issue.
Tad Stone, Public Safety Director,
addressed the Board to present a PowerPoint presentation (received and filed), Seminole
County EMS System Hospital Off-load Delays.
Mr. Stone displayed Yearly
Comparison stating that they found when taking a hard look at some of the
data that has been generated, there has been an increase of over 8,000
transports from 2009 to 2014 on an annual basis. He opined that this has a significant impact
because they have not put any additional units on nor have any of the municipal
providers, except for Longwood who put a unit on recently. Also, today many people call an ambulance for
“everything under the sun” and the emergency personnel have become the first choice
of healthcare within the community, especially when people are challenged with
getting to the hospital or do not have a primary care physician.
Upon inquiry by Commissioner Dallari, Mr.
Stone advised that all the fire engines except for those within the City of
Sanford are ALS certified, which means they carry a cardiac monitor, oxygen and
those types of things. He will explain
later why they have gone to that model.
Ms. Guillet questioned what percentage of
EMS calls result in a transport. Mr. Stone
said he would have to go back and look but would imagine it is close to
60%. They are running about 62,000 calls
for service this year between fire and EMS.
Commissioner Dallari confirmed that the amount of calls for service is
higher than the amount of transports.
Mr. Stone discussed the slide entitled February
2015 and explained the chart gives an idea of where they are taking
patients, where they are transporting them to, and the off-load times at the
particular facilities. He said in the
system, the County and Cities are dependent upon each other, i.e. Sanford runs
calls for the County, the County runs calls for Oviedo; they are completely
tied together in central dispatch and medical direction. The interconnection is important because they
are moving units and backing each other up constantly; taking units out of
their primary response jurisdiction and moving them to where they need to
be.
Chairman Carey stated that in looking at
the chart, it appears that the biggest issue is with Florida Hospital-Altamonte. Mr. Stone responded that is where they
transfer the majority of patients and also where they have the longest wait
times. She questioned whether anyone had
talked with the administrators about how they can solve this issue. Mr. Stone advised they had several
discussions with the hospital administration of all three hospitals within the
county. The latest was with the fire
chiefs collectively meeting with the hospital administrators collectively and
this was done several months ago. The
hospital administrators asked that they take a look at how they are processing
people through the system and Mr. Stone advised they have accommodated that
request and provided the available data that they had, but it has made little
to no difference as far as the amount of wait time. Upon inquiry by Chairman Carey, Mr. Stone
stated the patient is taken to the closest, most appropriate facility for what
they need. However, if the patient’s
physician usually works out of Florida Hospital and that is where the majority
of their medical records are, that is the hospital they will take them to. The crew and patient are notified of the
hospital status, i.e. a red status means they are going to be backed up; they
will be sitting for quite a while before actually getting off-loaded and moved
in. Commissioner Dallari questioned if
part of the problem was that the hospitals are not updating their status
correctly. Mr. Stone stated that it is
part of the problem because it is hard for the hospital to update their status
when they are full with patients. Mr.
Stone explained that another issue is there may be no staff available to come
and get the patient upstairs. He added
this is a nationwide issue and continues to grow and get worse.
Mr. Stone displayed Time Spent to
Offload Patients stating they took a look at what an acceptable time would
be to have to wait, and they used 20 minutes.
The chart shows unit hours for one year; a unit is two people. He explained the current ordinance allows
them to charge up to $85 per hour for the crew, but it does not capitalize the
rescue, the unit that is there, and it certainly does not take into
consideration how they must manipulate the system day-in and day-out by moving
units to different parts of the county.
Commissioner Horan stated that what is not calculated is some kind of
assignment of value to the equipment costs, the capital costs nor the
dislocation costs that may be caused by the disruption. Mr. Stone explained that is why they have
gone to the model of having ALS engines so they can get advanced life support
to the patient as quickly as possible, even if it is a fire engine, to provide
that level of service and wait for the transport unit to arrive.
Commissioner Constantine wondered who
placed the limit of $85 per hour for the crew to which Mr. Stone advised that
is what the current ordinance states.
There is a section in the code that establishes fees and this is part of
their fees based on FEMA. Mr. Stone
stated the hospitals are not charged for off-load times; however, there is a
transport fee.
Mr. Stone discussed for Commissioner
Dallari a typical transport of a patient to the hospital and explained they
must stay with the patient until they are transferred into the care and custody
of hospital staff.
Mr. Stone explained the chart, Time
Frame where >20 Minutes Offload Occurs, stating they tried to determine
when the peak offload times were occurring for 4 months of the year. It shows peak times from 8:00 a.m. to 8:00
p.m., which is when they have patients “sitting on the wall.” The next chart, Time Frame where >45
Minutes Offload Occurs, shows the peak time starting at 12:00 noon, and Mr.
Stone opined it is amazing to see the amount of times they are waiting in
excess of 45 minutes to offload a patient.
Ms. Guillet requested that Mr. Stone talk
about the impact and what it means, other than they have 7,000 man hours in
this off-load time, from a service delivery standpoint and from a fiscal
standpoint, and about why this is a problem.
Mr. Stone stated that the goal should be, for any EMS provider in an
urbanized or suburbanized area, to provide a unit to the patient within about
five minutes. After six to eight
minutes, there starts to be morbidity/mortality issues. He added that they have to play a constant
“chess game” and it doesn’t happen once or twice a day, it happens 30 or 40
times a day, where a unit has to be moved and then there is an area without a
transport-capable unit for an extended period of time. They are trying to continue to maintain high
service levels to reduce morbidity/mortality across the board.
Chairman Carey stated that people didn’t
used to use EMS services as their medical option and what has changed is people
are not using emergency rooms for just emergencies anymore. She questioned how they balance these times
when people call to have someone come and take their vitals to see if they
really need to go to a hospital rather than going to the doctor or a hospital
themselves. Mr. Stone explained that
calls come in on 911 and the dispatchers go through a protocol and they
determine, after asking a series of questions provided on a checklist, whether
it is an emergent call or not an emergent call.
If it is not an emergent call, they still send someone but it may be
just an engine or the next available ambulance without lights and sirens. The calls are categorized to identify the
criticality of the calls.
Mr. Stone discussed a bullet-point list of Options. Ms. Guillet requested that Mr. Stone explain Alternative
to the “Green Cot” and Commissioner Dallari asked him to discuss the
history of the “green cot.” Mr. Stone
stated that in 2005/06, they kept having backlogs of patients at hospitals, so
they used green army cots from shelters to offload patients in order to get the
units back in service. The hospitals had
an issue with it, but the fire chief at the time stated he was not concerned
with patients already at the hospital, but with 911 calls that he could not get
to. Mr. Stone added that one of the
newest discussions about alternatives to “green cots” are collapsible “beach”
chairs for any patient that just needs to sit up and doesn’t need to be on a
stretcher.
Mr. Stone talked about the Reserve Medical
Corps and stated he is always cautious to transfer a patient from one level of
trained personnel to a lower level of trained personnel, especially if there is
any level of advanced life support going on.
They would have to make modifications to the ALS protocols and ensure
they have the right person in the right place to be able to hand off some of
the patients to. Chairman Carey stated
then in that case, the County’s part-time, on-call personnel would stay with a
patient at the hospital and relieve the paramedics. Mr. Stone explained that would happen only if
it is a non-advanced life support patient.
Mr. Stone reviewed the final option listed,
Alachua County Option – Waiting Time with Patient. He stated the details are from Alachua
County’s fee schedule of 2014/15, where they charge the hospitals for wait
time. If they are unable to get their
patient to a bed, they charge per quarter hour.
Chairman Carey stated that the backup at the hospital is costing the
County which in turn is costing the taxpayers, and it is not fair that the
hospitals’ management practices may have an impact on the community. Upon inquiry by Chairman Carey, Mr. Stone
said that Alachua’s wait times did start to drop after implementing this
practice.
Commissioner Dallari stated he would like
to have the County Manager meet with hospital administration to try to figure
out if there is a way to solve this problem.
He stated that he has had discussions with Wendy Brandon, CEO of Central
Florida Regional Hospital (CFR), and they have a pretty good protocol system to
get this under control; their numbers are low in Oviedo and Sanford. Ms. Guillet stated that it will probably not
be the most comfortable conversation.
She would like authorization to do that but at the same time, if they go
through the pain of trying to resolve the issue with the hospitals, whether
they impose a fee on them or put staff in the hospitals or “green cot” or
whatever, she does not want to give the Board the impression that if they
reduce wall time by half, that will cut $300,000 to $400,000 from the budget. Chairman Carey stated it is not just the $85
per hour for staff time because that does not count all the costs of moving
people around and vehicle time. She said
she would like to see a whole accounting of what it really costs. Ms. Guillet stated it is really a logistic
and service level issue more so than a fiscal issue. She does not know how much longer staff can
continue to keep their heads above water with that; it is only by their talent
and their efforts that they have been able to do that.
With regard to an accounting of what it
really costs, Mr. Stone said it will take a while to see what he can and cannot
capture and he will have to make a lot of assumptions. Ms. Guillet stated she believes they can give
a good picture from both the tangible and intangible standpoints on what the
benefits would be to the taxpayers of this county and the people they are
providing service to. She added they can
give the Board a good idea about what to expect from some of these options.
Commissioner Horan said from a logistic
point of view, he believes there is a way of costing this out and there are
probably consultants to do it. He added
if they know logistically, through some kind of an algorithm, what it costs to
provide competent people to hand the patient off to who is on-call, then that
is something that could be funded by the County, the hospitals, grants, etc. to
make the entire system better. Right
now, with just the anecdotal information they have, it is hard to pick out one
of those options.
Commissioner Constantine opined that the
fundamental problem is just the attitude of the citizens when it comes to
transport and healthcare and trying to convince people that they do not have to
call the EMT every single time they “cut their hand.” He advised that Florida Hospital is seeing a
10% to 12% increase in the amount of patients they are seeing from last March
to this March, and they are looking at 92% occupancy and in some cases 110%
occupancy. He agreed with Commissioner
Dallari’s suggestion to have preliminary talks with some of the hospital staff
directors. He said it does not have to
be an adversarial situation and believes Florida Hospital would be a great
place to start because they are also looking at having an emergency room in
Lake Mary as they have one in Oviedo and other places, and they know they have
this problem.
Chairman Carey suggested staff get together
some real cost assumptions so that the County Manager has good information to
go to the hospitals with and have this conversation because this is a community
problem, not just the County’s problem or the hospitals’ problem. Ms. Guillet and Mr. Stone agreed they could
come back with some information sometime in June.
Commissioner Constantine questioned if
there is the opportunity to get more gurneys, to put them in the hospital with
offload patients. Mr. Stone explained
there is a limited amount of space in the ambulance. Ms. Guillet stated the challenge is having
someone take custody of the patient.
Commissioner Dallari suggested that Ms. Guillet speak to Ms.
Brandon since CFR has had success with this and try to figure out what can be
done.
CHAIRMAN’S
REPORT
Chairman Carey stated the Board had
asked her and the County Manager to meet with Orange County Mayor Teresa Jacobs
regarding Lake Pickett North and South.
She advised they had a very good meeting on April 1st. They met with not only Mayor Jacobs but also
with the County Manager of Orange County and their key staff and talked about
the Board’s concerns and issues. The
Mayor responded with a letter (see Submissions), but they talked through it and
tried to say what they could do immediately that might look at this
situation. They decided to look at their
Comprehensive Plans to ensure they coordinate to protect Seminole’s rural area.
Chairman Carey explained that they
took a draft to the meeting of what an agreement could look like but Orange
County wasn’t very excited about that, however they took the information and
said they would look at it. The more
immediate thing that they agreed to was that they could help with the Comp
Plans being cohesive across both sides of the border. They understand that the Board wants to have
a transition, they understand about the transportation and now clearly
understand that this County has no plans to widen SR 419. In one of the proposals, they are actually
pulling back the widening of SR 419 on the Orange County side; it will not be
widened now all the way to the county line.
The County Managers agreed they would have the Planning Managers meet
because the Orange County Planning Manager was out of town for this initial
meeting. There are supposed to be
follow-up meetings with Seminole’s Planning Department Director and the County
Manager and they understand the timeliness of this. Chairman Carey stated she expects probably in
the next 30 to 60 days to have an update of some kind. She added that the Mayor knows that this is a
number one priority for Seminole County and has agreed that she would continue
to try to work with them as best she can.
Commissioner Dallari added they
need to be talking about stormwater as well.
Chairman Carey stated they talked about a gamut of things including
density, water quality and quantity, transportation, protecting the Econ, Lake
Pickett, McCulloch Road and SR 419.
Commissioner Constantine advised
that the Lake Pickett citizens will meet on April 28th and they
continue to be concerned. He suggested
they reach out to those citizens on a staff level to keep them informed. He added the UCF elderly program is coming in
soon and that will also affect that area.
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Chairman Carey announced that the
SunRail Bells were presented to the City of Lake Mary on April 2nd
and the City of Longwood on April 6th. The presentation to the City of Altamonte
Springs will be on April 21st and the City of Sanford will receive
theirs on April 27th.
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Chairman Carey reported they had
the U.S. 17-92 and SR 436 Flyover Ribbon Cutting on April 6th. She stated this construction project moved
very quickly and they did an excellent job.
-------
Chairman Carey thanked staff for
the great job they did for the groundbreaking for the new Sports Complex on
April 7th.
-------
Chairman Carey advised they have a
request from the Regional Homeless Coalition.
There is a study being done by Barbara Poppe in coordination with Dr.
Ron Piccolo that will impact the region.
They are doing the financial piece and then Shelley Lauten with triSect
will put together the final report about the cost of homelessness and the
impacts to the communities. She said it
is about a $70,000 study and Orange County has agreed to fund it. They are asking both Seminole and Osceola
Counties for $10,000 each. She advised
that Valmarie Turner, Community Services Director, has funding available
through SHIP and NSP funds.
Upon inquiry by Commissioner
Dallari, Ms. Turner stated they will not be taking away any funding from other
projects; it will be coming out of the administrative dollars that are for
training and studies, etc. Upon further
inquiry, Mr. Turner advised that Barbara Poppe is retired now, but she did head
up the homeless initiative nationally for the President. She explained that the study being done is
specifically for family homelessness.
The studies done before have been for chronic homelessness, and family
homelessness has been difficult to quantify and to figure out what the
financial impact is on the communities.
Commissioner Dallari expressed his
concern that the project has already been awarded and started and the County is
being brought in after the fact. Ms.
Guillet stated that this study is relevant to Seminole County because it deals
with families and the credentials of those involved are very solid, which is
why staff is recommending that they do move that money.
Commissioner Horan stated he does
not have a problem participating in a regional study. He confirmed that Ms. Turner believes it will
be of value to Seminole County and the entire region.
Commissioner Henley opined he would
have liked the opportunity to review the survey instruments to get an idea of
the type of data they are looking for that might influence the Board’s
decision. After Chairman Carey’s and Ms.
Turner’s comments, Commissioner Henley affirmed they are anticipating that they
will have actionable results.
Motion by
Commissioner Dallari, seconded by Commissioner Henley, to approve Orange
County’s funding request in the amount of $10,000 toward the study on family
homelessness with the contingency that Osceola County also contribute their
share of $10,000.
Under discussion, Chairman Carey
stated she believes they should be their own regional partner; she does not
know Osceola County’s situation. She
added they are trying to be good partners in the region regardless of what
others in the region do. Commissioner
Constantine added that he is comfortable with this since Ms. Turner has
recommended that this will be useful to the County.
Commissioner Dallari amended his motion to remove the caveat
of the contribution by Osceola County; Commissioner Henley agreed to the amendment.
Chairman Carey explained that the
reason Orange County moved forward with this study without waiting to see if
anyone else would help fund it is they need the information to make decisions
and they are trying to move this forward as quickly as possible. The City of Orlando has already done and paid
for a study on the chronic homelessness piece, and this County was not asked to
pay anything for that, but this County is a beneficiary of that because it is a
big problem.
Districts 1, 2, 3, 4 and 5 voted
AYE.
COMMUNICATIONS AND/OR REPORTS
The following Communications and/or Reports were received and filed:
1.
Letter
dated March 16, 2015 from Therese McMillan, Acting Administrator of U.S.
Department of Transportation, Federal Transit Administration, to Chairman Carey
RE: SunRail Phase II North project in
President’s FY2016 budget request.
2.
Letter
dated March 17, 2015 from Casselberry Mayor Charlene Glancy to Seminole County
Board of County Commissioners RE:
Voluntary Billboard Agreement.
3.
Letter
dated March 23, 2015 from Orange County Mayor Teresa Jacobs to Chairman Carey
RE: Lake Pickett North and South
development proposals. C: Orange County Board of County Commissioners;
Ajit Lalchandani, Orange County Administrator; Seminole County Board of County
Commissioners; Nicole Guillet, Seminole County Manager.
4.
Letter
dated March 23, 2015, with attachments, from Keith Glatz, Florida Association
of Public Procurement Officials, Inc., to Chairman Carey RE: Excellence in Public Procurement & Best
Practices Awards Program. C: Ray Hooper, Purchasing and Contracts Manager.
5.
Letter
dated March 25, 2015 from Marva Johnson, Bright House Networks, to Commissioner
Carey RE: Upcoming changes to their
cable programming lineup. C: Nicole Guillet, County Manager; Matt Chesler,
Cable Franchising Coordinator; Michel Champagne, Bright House Networks.
6.
Letter
dated March 31, 2015, with attachments, from D. Ray Eubanks, Administrator of
the Florida Department of Economic Opportunity, to Chairman Carey RE: Seminole
County’s proposed Comprehensive Plan Amendment 15-1ESR.
7.
Letter
dated April 1, 2015 from Dr. Davis H. Daiker, Florida Department of Agriculture
and Consumer Services, to Chairman Carey RE:
Letter recommending Gloria Eby as Director of the Seminole County
Mosquito Control Program. C: Adriane
Tambasco, Medical Entomologist, AES, FDACS; Dale Dubberly, Chief, AES, FDACS;
Angela Weeks-Samani, Government Analyst I, AES, FDACS.
8.
Letter
dated April 6, 2015 from Rich Maladecki, Central Florida Hotel & Lodging
Association, to Commissioner Carey RE:
Central Florida Hotel & Lodging support for the rebranding of the
Seminole County Convention and Visitors Bureau to the Orlando North Convention
and Visitors Bureau.
DISTRICT
COMMISSIONERS’ REPORTS
Commissioner Horan
reported he was in Tallahassee March 24 through 26 and met with their lobbyist
and a number of representatives including Representatives Cortes, Brodeur,
Metz, Eisnaugle, Harrell and Senator Letvala.
He said they discussed the County’s issue with the DJJ money and they
were good discussions.
Commissioner Horan
stated he also saw a presentation by Jim Boxold, the new Secretary of
FDOT. He stated that he learned for the
second year in a row they have a record work program, over $10 billion, and
Central Florida is a centerpiece of that work program. Commissioner Horan spoke with Secretary
Boxold briefly and he stated to Commissioner Horan that they should not
hesitate to raise an issue above the district level directly to the Secretary;
he said that is not a problem and staff does not have any difficulty with that.
-------
Commissioner Horan
advised he had conversations with a number of different commissioners from
other counties at a FAC Conference which confirmed the decision this Board made
to drop out of DJJ a number of years ago.
With a lot of these counties right now, the DJJ pretrial detention is
being farmed out to contractors and they are starting to compare how much money
they are paying to DJJ who is paying these contractors to take care of that
particular function compared to how much it costs them just to house somebody
in their own jail for that period of time.
He stated it is a five-to-one or six-to-one cost. He concluded that this Board made a very good
decision when they pulled out several years ago and it is largely because they
have such a great relationship with the Sheriff, and his personnel do such a
great job.
-------
Commissioner Horan
stated he also attended the Flyover Ribbon Cutting ceremony and learned that it
has the longest I-beam support road span in the State of Florida.
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Commissioner Horan
stated the Sports Complex groundbreaking was already reported on but he wanted
to say that he really enjoyed having the Ecksteins there and thought that it
was really special.
-------
Commissioner Horan
advised that on April 9th, he attended the Juvenile Justice Advisory
Board meeting and learned that recent juvenile arrests in the 32771 area
(Sanford) have gone way up despite the fact that the recent authorization of civil
citations has brought juvenile arrests way down. He addressed the issue with the Sheriff’s
Department and it is because the Journeys Academy is in this area and when
their students get into trouble, they do not give juvenile citations and they
do not go to the principal’s office, they get arrested.
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Commissioner Horan
opined that he was very proud to attend the James B. Greene EDC (Economic
Development Council) dinner where Commissioner Dallari’s colleague, Ken Potrock
(Disney), received the Chairman’s Award for the work he has done on the
regional marketing campaign, and Alex Martins (Orlando Magic) while accepting
the James B. Greene Award highlighted the building of the Sports Complex as one
of the things here in Central Florida that is growing the sports
infrastructure.
-------
Commissioner Horan
attended the MetroPlan Alliance meeting and said they were acting on the
recommendation of the Governor’s Task Force that the MetroPlan Alliance would
be the entity to be responsible for coming up with the Regional Transit Action
Plan. The discussion centered around
whether the resolution and the study should include recommendations concerning
a responsible and dedicated funding mechanism and plan. Commissioner Horan advised that he argued
they would just have another nice study that would sit on a shelf someplace
unless it was tied to that.
Commissioner Dallari
stated a study was done called the Value Study and it presently is sitting on
the shelf.
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Commissioner Horan
reported that the Turnpike Authority has a plan to spend $103 million to put in
special toll lanes on SR 417 in Seminole County beginning at SR 434, south of
Lake Jesup, and extending to the Orange County line. The specially tolled lane would make it six
lanes. There is no corresponding plan of
the Central Florida Expressway Authority to extend the six lanes into Orange
County. He opined he does not understand
why they are doing this now because there has never been a clogging issue on
that stretch of the road. He added he
understands that the policy now is that any additional capacity has to be
addressed by a toll lane, but it seems they are blindly applying the policy to
a stretch of road that does not need it.
Commissioner Dallari
stated the issue he has is if they put that road under construction at the same
time as I-4 and the Wekiva Parkway, they are putting all of Central Florida
under construction and there will be no relief at all, anywhere.
Chairman Carey advised
that she brought this up at the CFX meeting which was April 9th. The Secretary for the Turnpike Authority
stated this is a project they are going to move forward quickly. She added this was not on the MetroPlan list
that they presented in December of last year.
She spoke to the Governor about it and also to a number of staff people
in the Turnpike Department about this.
She suggested that Commissioner Horan reach out to Secretary Boxold and
she will reach out to him as well. She
has already reached out to the Transportation Commission to try to get them to
appeal to some of their better judgment in that this is bad timing. The other and bigger issue is that they have
parts of this beltway that are owned and operated by the Expressway Authority
and parts that are owned and operated by the Turnpike; she said she understands
the history of it and explained that.
But a portion of the Wekiva Parkway is being built by the Expressway
Authority and then into East Lake County and Seminole County, it will be built
by DOT and operated by the Turnpike. She
is trying to have a discussion to get this under the control and care of one
organization. She added now that they
have a seat on the board, maybe the Expressway Authority is the right one.
Commissioner Horan
suggested they have staff prepare a letter for the Chairman’s signature where
this Board identifies their concerns and send it to Secretary Boxold and also
to the Director of the Turnpike Authority with a copy to the Governor’s
Office. Commissioner Dallari agreed and
the remainder of the Board voiced no objections. Chairman Carey stated they will get the
letter drafted. Commissioner Dallari
added they need to be very proactive because this will affect a lot of people
for a long period of time.
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Commissioner
Constantine stated that another issue that will affect their citizens is with
the I-4 rest area. FDOT had a public
information meeting on March 31st.
He added that this is something they need to keep an eye on and he has
been in discussions with FDOT.
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Commissioner
Constantine reported that he attended the LYNX meeting for Commissioner Henley
earlier last month. They were basically
talking about the preliminary budget.
The good news out of that is there is a strong possibility that with the
preliminary budgets, they will not be asking for any additional money from the
County for the next two years.
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Commissioner
Constantine advised that at the CALNO meeting, all of the cities that were
receiving the SunRail Bell were very excited about it.
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Commissioner
Constantine stated he was excited about the 17-92 Flyover and that it was
completed six months ahead of time.
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Commissioner
Constantine commented that the Greene Awards presentation that he and
Commissioner Horan attended was a wonderful event with the EDC.
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Commissioner
Constantine reported the recently held event at the Zoo this past Saturday was
wonderful. He added that the new
executive director is Phil Fynn and he has ideas about the future of the Zoo in
conjunction with that board and he believes this is something they need to be
engaged in.
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Commissioner Henley reported on the
concerns of citizens regarding the I-4 rest area expansion. Most of the concerns are coming out of the
Bolling Farms and the Northridge Homeowners Associations. He advised the HOAs have established a great
deal of dialogue with the FDOT District Secretary and they have had several
meetings. It appears that DOT is very
sensitive to their concerns and they have set up future meetings so the
citizens can have input. The major
concern is the two-story building that will cause them to take down huge oaks
that are buffering their community.
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Commissioner Henley
advised that he had a meeting with representatives from the Rolling Hills area
who wanted to approach the Board to adopt an ordinance that would allow them to
legally use the golf carts on the streets in the Rolling Hills area. He discouraged them and told them he thought
they needed to wait and see what will happen in that area. He referred them to the County Engineer to
get his input and told him he would definitely oppose any golf carts on Palm
Springs Drive and the other street that is heavily traveled because it would be
an accident waiting to happen.
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Commissioner Dallari
stated he received a letter from Jay Barfield with the Allied Group (copy
received and filed). He said he spoke
with the County Manager and there is some confusion about different pieces of
it. The letter is regarding Soldiers
Creek and in Mr. Barfield’s letter, he talks about an additional 9 million
gallons of water, an additional increase in the cost of O&M, as well as
additional vehicles to haul waste.
Commissioner Dallari requested that staff review this letter and what is
actually happening out there and report back.
He stated there are two different stories and he wants to ensure they
are doing what is best for the community as a whole. He added if there are any changes in the
actual permit, he wants to ensure the Board is aware of those so they are
looking at it from a fiduciary financial standpoint to understand what those
costs are.
Ms. Guillet stated
staff will prepare an update for the Board and give a history on this. Commissioner Dallari stated that when this
decision was made, the cost that Mr. Barfield is talking about is different
from what the Board was told. He
believes the update needs to be done to be fair to everyone.
Commissioner
Constantine advised that a senator in charge of the appropriations for this
also reached out to him, and probably to the rest of the Board, saying they
should look into this other alternative.
Commissioner Dallari stated the deadline is fast approaching. Ms. Guillet advised that the funding
assistance the County is receiving from FDOT is contingent upon meeting their
construction schedule. Antoine Khoury,
Public Works Director, addressed the Board to inform them that the deadline is
April 15 so they could put the project out to bid to be able to award the
project by the time DOT starts the construction on 17-92 because those two
projects are tied together. Upon inquiry
by Chairman Carey, Mr. Khoury stated they have not received sufficient
information to evaluate an alternate.
Ms. Guillet stated the best thing to do is to have staff prepare a
summary for the Board because there are a lot of moving parts.
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Commissioner Dallari
advised that he will not be present for the Heroes Memorial Ribbon Cutting
event on Memorial Day and questioned whether the event could be
rescheduled. The Commissioners discussed
their conflicts with this dedication including events being held in their own
districts. Chairman Carey stated that
this was coordinated with the City of Sanford’s activities: the parade is at 10:00 a.m. and the memorial
in Sanford is at 11:00 a.m.; most of the VFW, Fleet Reserve and the American
Legion have special operations for lunches which is why this is scheduled for
2:00 p.m. and to be in coordination with the Sheriff’s Department and the Fire
Department.
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Chairman Carey
reported they had the Boy Scouts Golden Eagle Award on April 7th;
they raised over $273,000 for the 25,000 scouts they have here in Seminole
County. She said it was an honor to have
the Governor in attendance as their honoree.
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Chairman Carey stated
they had discussed what was going on at the Expressway Authority and with the
Turnpike Authority and she will continue to pursue that. She thinks it’s a bad plan strictly from a
construction timing standpoint.
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Chairman Carey advised
that on Saturday, April 18th at 9:00 a.m. the Annual Homeless
Veterans Stand Down will be held at the Health Department. They will have representatives there from
Social Security, medical personnel, opportunities for veterans to get
assistance with food, clothing, health screenings, V.A. services, social
services, showers, haircuts and referrals to any of the other agencies where
they may need assistance.
At 10:00 a.m. the same
morning (April 18), Chairman Carey stated there will be the Spring Summit which
is a community planning for the success of young African American and Hispanic
males; it is a My Brother’s Keeper program, which is a national program. Many of the Community Services staff will be
at the Veterans Stand Down; however, Valmarie Turner has said she will make
sure that staff from Community Services will attend this as well to answer any
questions and to ensure the citizens know of the programs that are available
for them.
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Chairman Carey
announced the Teal Magnolia Luncheon for ovarian cancer on Saturday, April 18th
and the Kids House Field of Dreams Gala that evening.
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Chairman Carey advised
she attended a community meeting last night in the neighborhood of Lockhart to
talk about street lights. She thanked
staff for being there and stated the Community Services group does an excellent
job of trying to get the word out to the community about what is available,
what options are out there, and assistance with SHIP funding, with renovations
and rehabilitations, and all the other things that are out there.
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Upon inquiry by
Commissioner Dallari, Ms. Guillet responded that the next work session on the
Sports Complex will be in two weeks.
COUNTY
ATTORNEY’S REPORT
No report.
ITEMS FOR
FUTURE AGENDA
Dr.
Nallan Chari, 1911 North Street, addressed the Board to read his statement
(received and filed) dated April 14, 2015 into the record. He is requesting that the Public Works
Department provide him with a list of 10 property owners that chose to use the
MSBU program to complete the needed maintenance on ponds located on their
individual properties.
Chairman
Carey requested that staff provide Dr. Chari with the information he is
requesting. She added that if Mr.
McMenemy, Deputy County Manager, is meeting with Dr. Chari to look at this in
the field, she will look forward to an update from staff after that.
Speaker
Request Form from Dr. Chari was received and filed.
Written
Comment Form from Samuel Duncan was received and filed.
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There being no further
business to come before the Board, the Chairman declared the meeting adjourned
at 3:10 p.m., this same date.
ATTEST:______________________Clerk_____________________Chairman
el/tp